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Professional Secretary Jobs in Minnesota (NOW HIRING)

SAVE A LIFE Corporation

Secretary

Coon Rapids, MN · On-site

The Secretary will handle day-to-day administrative tasks such as answering phones, greeting ... Clear and professional verbal and written communication skills for interacting with colleagues ...

Byron Public Schools

Substitute Secretary

Byron, MN · On-site

$15.82/hr

Substitutes/Substitute Secretary Date Posted: 8/20/2026 Location: K-12 District wide Job Title ... Greet students, staff, parents, and visitors in a professional and courteous manner * Answer and ...

Byron Public Schools

Substitute Secretary

Byron, MN · On-site

$15.82/hr

Job Title: Substitute Secretary Employment Type: On-Call / As Needed Salary: $15.82 per hour ... Greet students, staff, parents, and visitors in a professional and courteous manner * Answer and ...

Winona Area Public Schools

Attendance Secretary

Winona, MN · On-site

$19.63 - $22.63/hr

Office Professionals/Office Professional Date Posted: 8/28/2026 Location: Winona Middle School Closing Date: until filled Position Title: Attendance Secretary (internal and external) Primary Location:

Winona Area Public Schools

Attendance Secretary

Winona, MN · On-site

$19.63 - $22.63/hr

Office Professional Classification: B-2-2 Exempt Status: Non-Exempt Salary Range : $19.63-$22.63 per hour Responsibilities: The attendance secretary is responsible for collecting, maintaining student ...

Sourcewell

Secretarial Support

Menahga, MN · On-site

District Office Support/Secretary Date Posted: 8/20/2026 Location: Menahga Public School Dist 821 ... The successful candidate will provide professional administrative support, maintain accurate ...

Sourcewell

Secretarial Support

Menahga, MN · On-site

District Office Support/Secretary Date Posted: 8/20/2026 Location: Menahga Public School Dist 821 ... The successful candidate will provide professional administrative support, maintain accurate ...

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Professional Secretary information

See Minnesota salary details

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How much do professional secretary jobs pay per year?

As of Sep 6, 2026, the average yearly pay for professional secretary in Minnesota is $44,999.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,700.00 and $51,400.00 per year, depending on experience, location, and employer.

What is a professional secretary?

Professional secretaries are skilled administrative professionals who provide support to executives, managers, or departments within an organization. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, maintaining records, and performing various clerical tasks. They play a crucial role in ensuring the smooth operation of an office by maintaining organization and facilitating effective communication. Professional secretaries often possess strong organizational, communication, and computer skills.

What are the key skills and qualifications needed to thrive as a professional secretary?

To thrive as a Professional Secretary, you need excellent organizational, time management, and administrative skills, often supported by a diploma or certificate in office administration. Familiarity with office software (such as Microsoft Office Suite), scheduling tools, and document management systems is typically required. Strong interpersonal communication, discretion, and attention to detail are the soft skills that set top secretaries apart. These competencies are crucial for efficiently managing office operations, handling sensitive information, and supporting executives and teams effectively.

What are some common challenges faced by professional secretaries, and how can they be overcome?

Professional secretaries often manage multiple competing priorities, such as scheduling, handling confidential information, and supporting various team members. Staying organized and using digital tools like calendar apps and document management systems can help streamline tasks. Additionally, clear communication with supervisors and team members helps prevent misunderstandings and ensures expectations are met. Adapting to new technologies and being proactive in learning can also help secretaries remain effective in their roles.

What is the difference between Professional Secretary vs Administrative Assistant?

AspectProfessional SecretaryAdministrative Assistant
CredentialsHigh school diploma, possibly certifications in office administrationHigh school diploma, sometimes additional certifications
Work EnvironmentCorporate offices, legal firms, medical officesVarious settings including corporate, government, non-profits
Employer & Industry UsageUsed in professional, legal, medical industriesCommon across multiple industries and sectors
Job FocusHandling correspondence, scheduling, managing office tasksSupporting office operations, administrative support

The main difference between a Professional Secretary and an Administrative Assistant lies in their scope and specialization. Professional Secretaries often work in specialized environments like legal or medical offices, focusing on complex correspondence and scheduling. Administrative Assistants have a broader role supporting various office functions across industries. Both roles require similar credentials, but their specific duties and work settings distinguish them.

How do you become a professional secretary?

To become a professional secretary, individuals typically need a high school diploma or equivalent and develop skills in office administration, communication, and organization. Many employers prefer candidates with experience in office software like Microsoft Office and may require certification in administrative support or related fields.

What are the most commonly searched types of Secretary jobs in Minnesota?

The most popular types of Secretary jobs in Minnesota are:

Professional Secretary jobs near you
Infographic showing various Professional Secretary job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 19% Part Time, and 7% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution, with an average salary of $44,999 per year, or $21.6 per hour.

Secretary

SAVE A LIFE Corporation

Coon Rapids, MN • On-site

Other

Posted 6 days ago

Job description

Company Description SAVE A LIFE Corporation is a mission-driven organization focused on promoting safety, well-being, and support within the community. The corporation operates from Coon Rapids, MN, and collaborates with local partners, volunteers, and stakeholders to deliver impactful services and programs. Team members are encouraged to contribute their ideas and take initiative in improving processes and outreach. The work environment values reliability, integrity, and clear communication. Applicants can expect a role where their administrative support directly contributes to the organization’s ability to serve others effectively.

Role Description The Secretary role at SAVE A LIFE Corporation is a part-time, on-site position based in Coon Rapids, MN. The Secretary will handle day-to-day administrative tasks such as answering phones, greeting visitors, managing incoming and outgoing correspondence, and maintaining organized electronic and paper files. This role will support scheduling efforts, including coordinating meetings, updating calendars, and preparing basic meeting materials and notes. The Secretary will assist with data entry, document preparation, and record-keeping to ensure accurate and up-to-date information. Additional responsibilities may include coordinating office supplies, supporting internal communications, and collaborating with team members to ensure smooth office operations.

Qualifications

  • Strong organizational and time management skills, with the ability to manage multiple tasks and priorities.
  • Proficiency with office software (e.g., word processing, spreadsheets, email, and calendar tools) and comfort with basic data entry.
  • Clear and professional verbal and written communication skills for interacting with colleagues, visitors, and external partners.
  • Attention to detail and accuracy in document preparation, filing, and record-keeping.
  • Customer service mindset, demonstrating patience, respect, and confidentiality in all interactions.
  • Ability to work on-site in Coon Rapids, MN, and collaborate effectively in a small team environment.
  • Prior experience in an administrative or secretarial role is preferred but not required; willingness to learn is essential.
  • High school diploma or equivalent; additional training or coursework in office administration is a plus.

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