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Assistant Secretary Jobs in Virginia (NOW HIRING)

Sancorp Consulting LLC

Executive Assistant

Mclean, VA · On-site

Scheduling. (Deputy Assistant Secretary of Defense and above, or their equivalent). Arrange meetings; manage and deconflict calendars; collect and assemble daybooks; serve as the point of contact for ...

Sancorp Consulting LLC

Executive Assistant

Mclean, VA · On-site

Scheduling. (Deputy Assistant Secretary of Defense and above, or their equivalent). Arrange meetings; manage and deconflict calendars; collect and assemble daybooks; serve as the point of contact for ...

W3Global Inc.

Legal Secretary Assistant

Arlington, VA

$65K - $80K/yr

We are looking for a legal secretary/assistant with three or more years of legal experience (real estate practice) to support three attorneys in the land use practice. It is essential that the ...

LAKESIDE ELECTRICAL & CONST CO INC

Secretary

Louisa, VA · On-site

$14 - $20/hr

Schedule appointments and maintain calendars for team members. * Assist with document preparation ... Proven experience as a secretary or administrative assistant. * Strong organizational and ...

Kiernan Trebach

Legal Secretary / Assistant

Richmond, VA · On-site

$43K - $59K/yr

Legal Secretary / Assistant Kiernan Trebach LLP | Richmond, VA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to ...

Kiernan Trebach

Legal Secretary / Assistant

Richmond, VA

$43K - $59K/yr

Legal Secretary / Assistant Kiernan Trebach LLP | Richmond, VA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Virginia

Assistant Secretary information

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$10

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$66

How much do assistant secretary jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for assistant secretary in Virginia is $25.09, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $26.44 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What does an Assistant Secretary do?

An Assistant Secretary is a senior official who supports the Secretary in managing specific departments or divisions within an organization or government agency. They often oversee administrative functions, coordinate policies, and assist with strategic planning, requiring strong leadership and organizational skills.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What qualifications do I need to be an administrative assistant?

To become an administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Proficiency in office software like Microsoft Office and experience with administrative tasks are often required, and some roles may prefer post-secondary education or relevant certifications.

Is EA a dead-end job?

An Assistant Secretary role is typically a mid- to senior-level administrative or managerial position within government or organizations, offering opportunities for career advancement and skill development. While some roles may have limited upward mobility depending on the organization, many Assistant Secretaries progress to higher executive positions or specialized areas with experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Virginia? The most popular types of Secretary jobs in Virginia are:
What are popular job titles related to Assistant Secretary jobs in Virginia? For Assistant Secretary jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Virginia look for? The top searched job categories for Assistant Secretary jobs in Virginia are:
What cities in Virginia are hiring for Assistant Secretary jobs? Cities in Virginia with the most Assistant Secretary job openings:
What are popular job titles related to Assistant Secretary jobs in VA? For Assistant Secretary jobs in VA, the most frequently searched job titles are:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 3% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,191 per year, or $25.1 per hour.

Director, Assistant General Counsel & Assistant Secretary

Hamilton Beach Brands, Inc.

Glen Allen, VA • On-site

$165K - $200K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 14 days ago

Job description

About Hamilton Beach

Hamilton Beach Brands is a leading designer, marketer, and distributor of innovative household and commercial appliances trusted by consumers around the world. Founded in 1910 and headquartered in Glen Allen, Virginia, we develop and market a broad portfolio of products under well-known brands including Hamilton Beach®, Weston®, Lotus®, and Hamilton Beach Professional®.

For more than a century, our products have helped simplify everyday life – from preparing meals and beverages at home to supporting foodservice professionals in restaurants, hotels, and commercial kitchens.

Our culture is guided by a shared set of values that shape how we work and make decisions every day: Customer Obsession, People, Good Thinking, Ethics, Passion for Quality, Embrace Change, Teamwork, and commitment to Our Environment and Community.

At Hamilton Beach Brands, we look for people who are collaborative, curious, and motivated to make meaningful impact.


About the Role

Hamilton Beach Brands is seeking a Director, Assistant General Counsel & Assistant Secretary to serve as a senior legal leader and trusted advisor supporting the Company’s corporate, securities, governance, transactional, and compliance matters. Reporting to the Senior Vice President, General Counsel & Secretary, this role will partner closely with senior management, Finance, Accounting, Investor Relations, and cross-functional business leaders to help balance legal risk with business objectives while supporting the Company’s strategic priorities.

The ideal candidate will bring strong corporate and transactional legal experience, sound business judgment, and the ability to operate independently in a fast-paced public company environment. This individual will help manage SEC and NYSE reporting, corporate governance and Board support, strategic transactions, commercial agreements, compliance programs, subsidiary administration, and legal department operations. The role offers meaningful exposure to enterprise-wide initiatives and the opportunity to contribute to the continued development of the Law Department’s processes, systems, and use of legal technology.

This is a hybrid position and is based in our Corporate Headquarters in Glen Allen, Va. This role will report to the Sr. VP, General Counsel & Secretary.


What You’ll Do
  • Lead the preparation and filing of SEC reports (10-K, 10-Q, 8-K), proxy statements, Section 16 filings, and other public company disclosure and compliance requirements.
  • Support corporate governance activities, including Board and Committee meetings, corporate records, governance documents, annual meeting preparation, and subsidiary governance.
  • Partner with Finance, Accounting, Investor Relations, and executive leadership on public company reporting, disclosures, earnings releases, and investor communications.
  • Draft, review, negotiate, and manage a wide range of commercial agreements, including licensing, manufacturing, distribution, purchasing, real estate, technology, and strategic partnership agreements.
  • Lead and support strategic business initiatives, including mergers and acquisitions, joint ventures, licensing arrangements, and other corporate transactions.
  • Provide legal guidance on healthcare privacy matters, including HIPAA compliance, business associate agreements, and related data privacy considerations.
  • Advise business leaders on corporate, commercial, governance, regulatory, compliance, and risk management matters across the organization.
  • Administer and enhance corporate compliance programs, including insider trading, anti-corruption, Code of Conduct, and related training initiatives.
  • Coordinate and manage outside counsel while partnering closely with internal legal and cross-functional business teams to deliver practical legal solutions.
  • Drive continuous improvement within the Legal Department by enhancing processes, implementing legal technologies, and leveraging AI to improve efficiency and service delivery.
  • Perform other duties and special projects as assigned.


What We’re Looking For
  • J.D. from an accredited law school and active license to practice law in at least one U.S. jurisdiction (Virginia licensure or eligibility for Virginia Corporate Counsel registration required).
  • 5–12 years of corporate, transactional, and commercial legal experience, preferably combining law firm and in-house experience.
  • Demonstrated ability to assess legal and business risk, provide practical solutions, and exercise sound judgment in a fast-paced environment.
  • Strong ability to manage multiple priorities independently while collaborating effectively across business functions.
  • Excellent negotiation, drafting, communication, and relationship-building skills, with the ability to explain complex legal concepts to diverse audiences.
  • Experience supporting public company governance and compliance, including SEC reporting, corporate secretary matters, and Board of Directors activities.
  • Ability to interpret financial statements and understand accounting concepts relevant to corporate disclosures.
  • Significant experience negotiating and drafting complex commercial agreements, including licensing, manufacturing, distribution, purchasing, joint venture, and real estate contracts.
  • Experience supporting mergers and acquisitions, including due diligence, transaction documentation, and integration, is preferred.
  • Working knowledge of healthcare privacy laws (including HIPAA), intellectual property, antitrust, environmental, employment, employee benefits, and executive compensation matters.
  • Interest in legal operations, process improvement, and the practical use of technology and AI to improve legal workflows.


What We Offer

Hamilton Beach Brands offers a competitive compensation and benefits package designed to support your well-being and long-term success. Our offerings include:

  • Comprehensive medical, dental, and vision coverage
  • Company HSA contributions
  • 401(k) plan with immediate vesting
  • Profit sharing program
  • Paid vacation, holidays, and a paid charitable day
  • Summer hours to support work-life balance
  • Employee discounts on Hamilton Beach products


Relocation assistance may be available for the right candidate based on qualifications, experience, and business needs.


Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Hamilton Beach Brands, Inc. maintains a tobacco-free and drug-free workplace. Employees are expected to comply with all company policies related to workplace safety and conduct.
Hamilton Beach Brands, Inc. is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. Our company uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.E-Verify.gov.