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Personal Secretary Jobs in Virginia (NOW HIRING)

Alexton Incorporated

Secretary II

Lorton, VA · On-site

... secretarial support in an office, usually to one individual, and, in some cases, to the subordinate ... Receives telephone and personal callers, screening those that can be handled by other than the ...

VITAS Healthcare

Patient Care Secretary

Fairfax, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the ... support your personal and professional growth. As a member of the VITAS team, you'll find ...

VITAS Healthcare

Patient Care Secretary

Fairfax, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the ... support your personal and professional growth. As a member of the VITAS team, you'll find ...

Chesterfield

$27K - $46K/yr

Working skill in typing, operating personal computers, word-processing equipment or other automated office systems. Demonstrated ability to perform a variety of secretarial duties for one or more ...

VITAS Healthcare

Patient Care Secretary

Fairfax, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Job Title Patient Care Secretary The Patient Care Secretary is a skilled secretarial person whose ... support your personal and professional growth. As a member of the VITAS team, you'll find ...

Chippenham Hospital

Department Secretary PRN

Tuckahoe, VA · On-site

$13 - $17.55/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Thomas Frist, Sr. HCA Healthcare Co-Founder If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Department Secretary PRN opening.

VHC Health

Unit Secretary, Cardiac Telemetry

Arlington, VA

$48K - $59K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

... personal contact and facilitating unit efficiency. Where appropriate, this employee will answer ... Secretarial experience is preferred. Knowledge of medical terminology is preferred. Certification ...

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All JobsPersonal Secretary JobsPersonal Secretary Jobs in Virginia

Personal Secretary information

See Virginia salary details

$13

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How much do personal secretary jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for personal secretary in Virginia is $20.03, according to ZipRecruiter salary data. Most workers in this role earn between $17.40 and $20.00 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a personal secretary, and why are they important?

To thrive as a Personal Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually supported by a diploma or training in secretarial studies. Familiarity with office software suites (such as Microsoft Office), scheduling systems, and sometimes shorthand or transcription tools is important. Strong interpersonal skills, discretion, and the ability to multitask enable a Personal Secretary to effectively manage communications and sensitive information. These competencies ensure smooth workflow, effective support for executives, and the safeguarding of confidential matters.

What does a personal secretary do?

A personal secretary handles administrative tasks to support an individual and free up their time for other pursuits. As a personal secretary, you most often work for a corporate executive or manager, although you can also find personal secretary jobs with small business owners and wealthy families. Your job duties include managing calendars and scheduling meetings, preparing meeting agendas, and handling correspondence such as calls, emails, and mail. Other responsibilities may involve booking travel and accommodations, maintaining paper and electronic files, and balancing finances.

What are some common challenges faced by personal secretaries in managing executives' schedules and communications?

Personal Secretaries often juggle complex calendars, coordinate meetings across multiple time zones, and handle high volumes of emails and calls. Ensuring that priorities are aligned with the executive’s goals while maintaining confidentiality can be challenging, especially when last-minute changes arise. Effective communication, adaptability, and strong organizational skills are essential to navigate these demands and ensure smooth daily operations.

What is the difference between Personal Secretary vs Executive Assistant?

AspectPersonal SecretaryExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; often additional certifications in office management or administration
Work EnvironmentPrivate offices, corporate settings, or personal residencesCorporate offices, executive suites, or organizational departments
Employer & IndustryIndividuals, small businesses, or executives in various industriesSenior executives, managers, or C-suite in diverse industries
Common TasksManaging schedules, correspondence, and personal errandsManaging complex calendars, coordinating meetings, and handling confidential information

While both roles support high-level professionals, a Personal Secretary primarily manages personal and administrative tasks for individuals, often in private settings. An Executive Assistant handles more complex administrative duties, often supporting senior executives in corporate environments. The roles overlap in scheduling and communication but differ in scope and environment.

What does a personal secretary do?

A Personal Secretary provides administrative and organizational support to an individual, often a senior executive or manager. Their duties typically include managing schedules, handling correspondence, arranging meetings and travel, and maintaining confidential files. Personal Secretaries play a key role in ensuring their employer’s day-to-day operations run smoothly. They may also assist with personal tasks and act as a liaison between their employer and other staff or external contacts.
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What job categories do people searching Personal Secretary jobs in Virginia look for?

The top searched job categories for Personal Secretary jobs in Virginia are:

What are popular job titles related to Personal Secretary jobs in VA?

For Personal Secretary jobs in VA, the most frequently searched job titles are:

Personal Secretary jobs near you
Infographic showing various Personal Secretary job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $41,669 per year, or $20 per hour.

Executive Secretary to the Deputy Superintendent

Norfolk Public School District

Norfolk, VA • On-site

Other

Posted 4 days ago

Job description

Full-Time and Permanent; Non-Exempt; 7.5 Hours/Day; 252 Days/Year; 12 Months/Year/Grade: MM
DEFINITION
Serves as personal secretary and administrative assistant to the Chief Schools Officer (CSO). Relieves administrator of routine administrative tasks and ensures smooth and efficient operation of the office. An employee assigned to a position in this class is responsible for the clerical operation of the department, requiring frequent contacts with the most senior officials of the school system, city, colleges, universities, area business leaders, and other stakeholders. Especially important in this position is the ability to handle difficult, complex, and confidential matters. The work involves all facets of secretarial functions and activities (i.e. drafting correspondence, technical typing, word processing, voice transcription, bookkeeping, public relations, and related tasks). Employees in this position frequently work independently when dealing with complaints and disseminating information other stakeholders in the school system.
SUPERVISION
Work is performed under the general supervision of the Chief Schools Officer. This employee sets own daily priorities based on knowledge of the overall operation of the office; develops and refines own work routine independently; and completes the necessary functions to maintain an orderly and efficient office.
DISTINGUISHING CHARACTERISTICS
Positions in this classification are assigned to offices administered by a senior-level administrator. While an Executive Secretary may perform some of the same duties as are performed by administrative secretaries, the responsibility of providing broad administrative and secretarial support for a senior-level administrator differentiates this class from those classifications.
ESSENTIAL FUNCTIONS OF THE CLASS (may not include all duties performed)
  • Plans, initiates, and carries to completion departmental, program, or administrative secretarial support activities; develops, monitors, and modifies office procedures and organizes office projects and processes, managing day-to-day office operations.
  • Screens supervisor's telephone calls and mail and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material; screens visitors, responding to inquires, referring to others as required; makes appointments for supervisor or other administrative personnel; maintains supervisor's calendar; and makes travel arrangements.
  • Reviews all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature; types and formats a variety of correspondence and reports from handwritten notes, dictation, or other sources, using available technology as appropriate; processes statistical reports, forms, and newsletters requiring a number of separate tabulations, often utilizing electronic-spread sheet programs; and takes and transcribes meeting minutes.
  • Composes routine correspondence, newsletters, and other communications; compiles data for questionnaires; prepares in-service materials; maintains control records on incoming correspondence and action documents; and follows up on work in progress to ensure timely response or action.
  • Organizes school division-wide projects, overseeing the development and dissemination of program materials, special mailings, or guides, manuals, and training materials.
  • Attends meetings and conferences, taking official minutes; researches and develops material for use in official engagements; may attend and transcribe minutes of assigned meetings.
  • Prepares reports, logs, agendas, and other documents for distribution by copying, collating, and binding printed materials or creating electronic distribution methods.
  • Prepares requisitions, vouchers, budget forms, and other payroll and financial data; maintains and reconciles detailed financial records and requests for payment submitted by appropriate budget accounts; may be delegated authority to direct payment of certain bills/accounts; and may maintain an employee leave account/tracking system.
  • Organizes and maintains filing systems according to standard filing procedures and, when applicable, according to local, state or federal guidelines; maintains and reconciles various records such as employee time and leave, inventories of supplies and equipment, and travel reimbursements.
  • Tabulates and prepares reports of financial and statistical data; gathers and compiles data for inclusion in the yearly budget.
  • Performs other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
  • Comprehensive knowledge of major educational business office secretarial functions, modern office terminology, procedures, and equipment.
  • Comprehensive knowledge of the organization and functions of the school system, including established procedures and practices of the subdivision to which assigned, and the names and responsibilities of school division administrative staff.
  • Comprehensive knowledge of microcomputer functions, including the hardware and software applications of the office to which assigned.
  • Thorough knowledge of local, state and federal regulations which govern subdivision operations and ability to apply said knowledge to secretarial support level decisions.
  • Ability to manage clerical and administrative support activities of a large school subdivision, and to supervise and manage activities and staff.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to make relatively complex mathematical computations rapidly and accurately.
  • Ability to interact with top level officials and all staff with tact, courtesy and diplomacy.
  • Ability to follow complex oral and written instructions.
  • Ability to work well under pressure with constant deadlines and frequent interruptions.
  • May require ability to read maps and assist with transportation inquiries.
  • Skill in the use of a microcomputer and word processing equipment, spreadsheets and database software programs, and rapid data entry keyboarding functions.

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS
Graduation from high school, including by courses in typing, word processing and office practices, supplemented by college level secretarial, administrative assistant and office management courses (Associate Degree preferred), and extensive progressively more responsible secretarial experience, some of which shall have been at the level of Administrative Secretary, preferably in a setting similar to assignment; or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and ability.
LICENSE/CERTIFICATION
None
PHYSICAL ATTRIBUTES
Most tasks are performed in a sedentary work environment, attributes include those required in normal, everyday activities including sitting, walking, standing, bending, reaching, or carrying light items.
Ability to operate keyboard for on production basis to complete long, time-sensitive reports or documents may be required.
HAZARDS
Work involves exposure to normal, everyday risks involved in contact with the public, and at times with children and young adults.
UNUSUAL DEMANDS
Work is performed in an office and is subject to frequent interruptions.
Attendance at after hour, evening, and weekend meetings, conferences or in-service training sessions may be required of some positions.

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