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Personal Secretary Jobs (NOW HIRING)

ECU Health

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Greenville, NC · On-site

$17.66 - $25.74/hr

Position Summary The senior secretary will be a personal secretary to a manager over a cost center, handle communication and act as receptionist. Sr. Secretary types and processes various materials.

BHN

Secretary

Deerfield Beach, FL · On-site

Performs personal secretarial clerical and administrative support services such as preparing correspondence in final form receiving visitors scheduling meetings maintaining files and conducting ...

BD&J

Legal Secretary (Personal Injury)

Los Angeles, CA

$25 - $35/hr

Legal Secretary Based in Los Angeles, BD&J is California's leading personal injury law firm. With over $2 billion recovered for our clients, we pride ourselves on providing compassionate, results ...

Hamblen County School District

Secretary

Morristown, TN · On-site

... Personal traits) 1. Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure 2. Adaptability to accepting ...

Cherry Hill Public Schools

Secretary

Cherry Hill, NJ · On-site

$56K - $65K/yr

Secretarial/Clerical/Secretary Date Posted: 7/16/2026 Location: Lewis Administration Building ... Sick, Personal and Bereavement Days are included *In accordance with S-414/A-3188 ( school ...

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How much do personal secretary jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for personal secretary in the United States is $20.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $20.19 per hour, depending on experience, location, and employer.

Can I be a PA with no experience?

A personal secretary or assistant role typically requires organizational skills, communication abilities, and familiarity with office tools. While prior experience can be beneficial, some employers offer entry-level positions that provide on-the-job training for candidates with strong interpersonal skills and a willingness to learn.

What are the key skills and qualifications needed to thrive as a Personal Secretary, and why are they important?

To thrive as a Personal Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually supported by a diploma or training in secretarial studies. Familiarity with office software suites (such as Microsoft Office), scheduling systems, and sometimes shorthand or transcription tools is important. Strong interpersonal skills, discretion, and the ability to multitask enable a Personal Secretary to effectively manage communications and sensitive information. These competencies ensure smooth workflow, effective support for executives, and the safeguarding of confidential matters.

What qualifications do I need to be a personal assistant?

To be a personal assistant, candidates typically need strong organizational and communication skills, proficiency with office software, and previous administrative experience. A high school diploma is usually required, and some roles may prefer or require post-secondary education or specialized training. Knowledge of scheduling tools and discretion are also important qualities.

What Does a Personal Secretary Do?

A personal secretary handles administrative tasks to support an individual and free up their time for other pursuits. As a personal secretary, you most often work for a corporate executive or manager, although you can also find personal secretary jobs with small business owners and wealthy families. Your job duties include managing calendars and scheduling meetings, preparing meeting agendas, and handling correspondence such as calls, emails, and mail. Other responsibilities may involve booking travel and accommodations, maintaining paper and electronic files, and balancing finances.

What are some common challenges faced by Personal Secretaries in managing executives' schedules and communications?

Personal Secretaries often juggle complex calendars, coordinate meetings across multiple time zones, and handle high volumes of emails and calls. Ensuring that priorities are aligned with the executive’s goals while maintaining confidentiality can be challenging, especially when last-minute changes arise. Effective communication, adaptability, and strong organizational skills are essential to navigate these demands and ensure smooth daily operations.

What is the difference between Personal Secretary vs Executive Assistant?

AspectPersonal SecretaryExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; often additional certifications in office management or administration
Work EnvironmentPrivate offices, corporate settings, or personal residencesCorporate offices, executive suites, or organizational departments
Employer & IndustryIndividuals, small businesses, or executives in various industriesSenior executives, managers, or C-suite in diverse industries
Common TasksManaging schedules, correspondence, and personal errandsManaging complex calendars, coordinating meetings, and handling confidential information

While both roles support high-level professionals, a Personal Secretary primarily manages personal and administrative tasks for individuals, often in private settings. An Executive Assistant handles more complex administrative duties, often supporting senior executives in corporate environments. The roles overlap in scheduling and communication but differ in scope and environment.

What jobs pay $4000 a week without a degree?

A personal secretary can earn around $4,000 a week with experience, strong organizational skills, and proficiency in office software. High-paying secretarial roles often require excellent communication, multitasking, and sometimes specialized knowledge of certain industries, but they typically do not require a college degree. Salaries vary based on location, industry, and level of responsibility.

What does a Personal Secretary do?

A Personal Secretary provides administrative and organizational support to an individual, often a senior executive or manager. Their duties typically include managing schedules, handling correspondence, arranging meetings and travel, and maintaining confidential files. Personal Secretaries play a key role in ensuring their employer’s day-to-day operations run smoothly. They may also assist with personal tasks and act as a liaison between their employer and other staff or external contacts.

What is the work of a personal secretary?

A personal secretary provides administrative support to an individual, managing tasks such as scheduling appointments, handling correspondence, organizing files, and preparing reports. They often use office software and require strong organizational and communication skills to ensure smooth daily operations.
More about Personal Secretary jobs
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Personal Secretary jobs near you
Infographic showing various Personal Secretary job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $42,029 per year, or $20.2 per hour.
Secretary II (NY HELPS)

Secretary II (NY HELPS)

Kenmore-Town of Tonawanda Union Free School District

Colonie, NY • On-site

Other

Posted 23 days ago

Job description

Job Title

The work involves responsibility for performing highly complex duties and administrative support tasks to further the overall work of the organization or program. Incumbents typically serve as a personal secretary to the head of a department or major division relieving them of administrative and business detail and resolving day-to-day operational problems. This position is distinguished from that of Secretary I by virtue of its expanded scope of program support tasks, increased level of decision-making and the relatively small amount of time spent in the operation of office equipment. The work is performed under the general supervision of an administrator with considerable leeway allowed for the use of independent judgment in carrying out the details of the work. Supervision may be exercised over the work of clerical subordinates. Does related work as required.

Responsibilities
  1. Prepares responses to letters concerning programs, policies and procedures for own or supervisor's signature.
  2. Opens, reviews and distributes incoming mail in accordance with staff assignments and attaches appropriate background material to correspondence.
  3. Schedules and arranges meetings, conferences and appointments and assembles and coordinates background material.
  4. Schedules and arranges travel and accommodations for senior personnel and other staff.
  5. Coordinates the maintenance of and prepares agency financial, payroll, personnel and attendance records.
  6. Establishes and implements office procedures and maintains efficient work flow.
  7. Designs, sets up and maintains files of correspondence, documents and records.
  8. Transmits instructions from supervisor to appropriate staff orally, in writing, or electronically, and follows up to see that instructions are followed and deadlines are met.
  9. May supervise staff in the assignment of clerical tasks.
  10. Screens callers and visitors to determine the nature of the inquiry, answers questions on established policy and procedure and/or refers to appropriate party or office.
  11. Prepares reports using statistical and narrative information.
  12. Monitors and tracks status of various program activities.
  13. Prepares correspondence, memoranda, reports, minutes of meetings, hearings and conferences and related material.
  14. Monitors expenditures to maintain budgetary controls.
  15. Orders office supplies and maintains inventory of supplies and equipment.
  16. Thorough knowledge of modern office terminology, procedures, equipment and business English.
  17. Thorough knowledge of the principles and techniques of office management and clerical processing.
  18. Good knowledge of the organization, functions, laws, policies and regulations, and terminology of the agency to which assigned.
  19. Ability to handle administrative details independently including the composition of letters and memoranda.
  20. Ability to analyze and summarize information in both narrative and numerical form.
  21. Ability to design and maintain filing systems.
  22. Ability to maintain program accounts and budgetary data.
  23. Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed.
  24. Ability to supervise and direct the work of others.
  25. Ability to prepare and maintain complex records.
  26. Ability to communicate effectively both orally and in writing.
  27. Ability to establish and maintain effective working relationships with others.
  28. Physical condition commensurate with the demands of the position.

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