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Personal Secretary Jobs (NOW HIRING)

StateJobsNY

Secretary

Forest Hills, NY

$4K/wk

Secretary Jg: 14 Duties of this position include but are not limited to: providing personal and confidential secretarial services; performing data entry; preparing travel vouchers; monitoring court ...

Kent ISD

Secretary

Grandville, MI

Secretary Position School Year Position 8.0 hours/day - 195 days Grandville High School To provide ... Experienced in dealing with personal and confidential information. * Ability to perform duties with ...

BD&J

Legal Secretary (Personal Injury)

Los Angeles, CA

$25 - $35/hr

Legal Secretary Based in Los Angeles, BD&J is California's leading personal injury law firm. With over $2 billion recovered for our clients, we pride ourselves on providing compassionate, results ...

Disabled American Veterans

Secretary II

Salt Lake City, UT · On-site

$15.66 - $24.38/hr

Secretary Reports To: NSO Supervisor/ NAO Supervisor Salary Grade: (Grades are determined based on ... Operate personal computer to access the internet, e-mail, electronic calendars and other office ...

Magnolia School District

Secretary

Magnolia, AR · On-site

... use personal computer and software to develop spreadsheets, databases and do word processing ... secretarial skills. 6. Assist in gathering and recording information for reports and records. 7. ...

New York State Civil Service

Secretary

Rego Park, NY

$51K/yr

Duties of this position include but are not limited to: providing personal and confidential secretarial services; performing data entry; preparing travel vouchers; monitoring court calendars ...

Human Biology®

Secretary

Camden, NJ

Maintain knowledge of the organization and personal commitment to its goals and objectives * Manage ... The secretary reports to the Board Chair and to the Board of Trustees Knowledge and Skills:

StateJobsNY

Secretary

Rego Park, NY

$4K/wk

Duties of this position include but are not limited to: providing personal and confidential secretarial services; performing data entry; preparing travel vouchers; monitoring court calendars ...

StateJobsNY

Secretary

Staten Island, NY

$4K/wk

Secretaries provide personal and confidential secretarial services and perform other related duties for the following individual, non-judicial administrators: Chief Clerks VII, Chief Clerks VI ...

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How much do personal secretary jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for personal secretary in the United States is $20.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Personal Secretary, and why are they important?

To thrive as a Personal Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually supported by a diploma or training in secretarial studies. Familiarity with office software suites (such as Microsoft Office), scheduling systems, and sometimes shorthand or transcription tools is important. Strong interpersonal skills, discretion, and the ability to multitask enable a Personal Secretary to effectively manage communications and sensitive information. These competencies ensure smooth workflow, effective support for executives, and the safeguarding of confidential matters.

What Does a Personal Secretary Do?

A personal secretary handles administrative tasks to support an individual and free up their time for other pursuits. As a personal secretary, you most often work for a corporate executive or manager, although you can also find personal secretary jobs with small business owners and wealthy families. Your job duties include managing calendars and scheduling meetings, preparing meeting agendas, and handling correspondence such as calls, emails, and mail. Other responsibilities may involve booking travel and accommodations, maintaining paper and electronic files, and balancing finances.

What are some common challenges faced by Personal Secretaries in managing executives' schedules and communications?

Personal Secretaries often juggle complex calendars, coordinate meetings across multiple time zones, and handle high volumes of emails and calls. Ensuring that priorities are aligned with the executive’s goals while maintaining confidentiality can be challenging, especially when last-minute changes arise. Effective communication, adaptability, and strong organizational skills are essential to navigate these demands and ensure smooth daily operations.

What is the difference between Personal Secretary vs Executive Assistant?

AspectPersonal SecretaryExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; often additional certifications in office management or administration
Work EnvironmentPrivate offices, corporate settings, or personal residencesCorporate offices, executive suites, or organizational departments
Employer & IndustryIndividuals, small businesses, or executives in various industriesSenior executives, managers, or C-suite in diverse industries
Common TasksManaging schedules, correspondence, and personal errandsManaging complex calendars, coordinating meetings, and handling confidential information

While both roles support high-level professionals, a Personal Secretary primarily manages personal and administrative tasks for individuals, often in private settings. An Executive Assistant handles more complex administrative duties, often supporting senior executives in corporate environments. The roles overlap in scheduling and communication but differ in scope and environment.

What does a Personal Secretary do?

A Personal Secretary provides administrative and organizational support to an individual, often a senior executive or manager. Their duties typically include managing schedules, handling correspondence, arranging meetings and travel, and maintaining confidential files. Personal Secretaries play a key role in ensuring their employer’s day-to-day operations run smoothly. They may also assist with personal tasks and act as a liaison between their employer and other staff or external contacts.
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Personal Secretary jobs near you
Infographic showing various Personal Secretary job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 93% Full Time, 1% Temporary, and 5% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $42,029 per year, or $20.2 per hour.
Surgical Coordinator

Surgical Coordinator

The Centers for Advanced Orthopaedics

Hanover, MD • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 24 days ago

Job description

Responsibilities:
  • Scheduling: Coordinate and schedule patients for urgent or elective surgical procedures across multiple facilities.
  • Postings: Ensure accurate and timely communication of surgical postings to relevant facilities.
  • Medical History Review: Obtain and review patients' medical histories to determine necessary pre-operative exams.
  • Surgical Packets: Prepare and send surgical packets with all required information and orders to patients.
  • Insurance Coordination: Verify patient benefits and secure authorizations for scheduled procedures.
  • Payment Collection: Collect copays, co-insurance, and deductibles for physician fees.
  • Pre-operative Exams: Obtain results and clearances from primary care providers and specialists, and send these to the appropriate PACU nurses.
  • Surgery Coordination: Confirm arrival times and schedule post-operative appointments.
  • Third-party Communication: Send patient information to third-party providers, such as physical therapists.
  • Documentation: Scan operative notes and enter surgery dates into the office EMR system.
  • Secretary: Function as the personal secretary to an orthopaedic surgeon, manage his/her schedule, other duties as assigned

Job Requirements:
- Education: High school diploma or equivalent required.
- Experience: 2-3 years of surgical coordinating experience required; orthopedic experience preferred.
- Skills: Proficiency with standard office equipment and software (Word & Excel). Exemplary organizational skills, willingness to be cross-trained, and ability to fill in for other staff members.
Job Type:
-Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8-hour shift
- Monday to Friday
- No weekends
Education:
- High school or equivalent (Preferred)
Experience:
- Surgical Coordinating: 2-3 years preferred
Work Location:
- Hanover, MD
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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