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Personal Secretary Jobs (NOW HIRING)

communitycare

Nursing Secretary

West, TX

A minimum of 1 year of personal or employment experience providing care or services for a frail or ... Experience as a unit secretary medical assistant preferred. About Community Care Community Care is ...

Community Care, Inc.

Nursing Secretary

Milwaukee, WI · On-site

A minimum of 1 year of personal or employment experience providing care or services for a frail or ... Experience as a unit secretary medical assistant preferred. About Community Care Community Care is ...

Frontline Source Group

Legal Secretary

Austin, TX · On-site

$43K - $59K/yr

The Legal Secretary will provide essential administrative support to the legal team, ensuring that ... Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its ...

City of Stockton, CA

LEGAL SECRETARY

Stockton, CA · On-site

$60K - $84K/yr

The Legal Secretary will work in the Office of the City Attorney. The Office of the City Attorney ... personal computer. * Proofreads and checks legal documents and other materials for accuracy ...

Troy University

Departmental Secretary I

Troy, AL · On-site

Posting Details Position Information Posting Number SF2529P Position Title Departmental Secretary I ... personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job ...

City of Stockton

LEGAL SECRETARY

Stockton, CA

$60K - $84K/yr

The Legal Secretary will work in the Office of the City Attorney The Office of the City Attorney ... personal computer. Proofreads and checks legal documents and other materials for accuracy ...

Country Meadows

Wellness Secretary

Allentown, PA · On-site

$17/hr

The Wellness Secretary provides clerical support to the Director of Nursing and the nursing team by ... Paid holidays including your birthday and a Personal Day of Meaning * Supplemental life insurance

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How much do personal secretary jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for personal secretary in the United States is $20.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $20.19 per hour, depending on experience, location, and employer.

What does a personal secretary do?

A personal secretary handles administrative tasks to support an individual and free up their time for other pursuits. As a personal secretary, you most often work for a corporate executive or manager, although you can also find personal secretary jobs with small business owners and wealthy families. Your job duties include managing calendars and scheduling meetings, preparing meeting agendas, and handling correspondence such as calls, emails, and mail. Other responsibilities may involve booking travel and accommodations, maintaining paper and electronic files, and balancing finances.

What does a personal secretary do?

A Personal Secretary provides administrative and organizational support to an individual, often a senior executive or manager. Their duties typically include managing schedules, handling correspondence, arranging meetings and travel, and maintaining confidential files. Personal Secretaries play a key role in ensuring their employer’s day-to-day operations run smoothly. They may also assist with personal tasks and act as a liaison between their employer and other staff or external contacts.

What are the key skills and qualifications needed to thrive as a personal secretary, and why are they important?

To thrive as a Personal Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually supported by a diploma or training in secretarial studies. Familiarity with office software suites (such as Microsoft Office), scheduling systems, and sometimes shorthand or transcription tools is important. Strong interpersonal skills, discretion, and the ability to multitask enable a Personal Secretary to effectively manage communications and sensitive information. These competencies ensure smooth workflow, effective support for executives, and the safeguarding of confidential matters.

What are some common challenges faced by personal secretaries in managing executives' schedules and communications?

Personal Secretaries often juggle complex calendars, coordinate meetings across multiple time zones, and handle high volumes of emails and calls. Ensuring that priorities are aligned with the executive’s goals while maintaining confidentiality can be challenging, especially when last-minute changes arise. Effective communication, adaptability, and strong organizational skills are essential to navigate these demands and ensure smooth daily operations.

What is the difference between Personal Secretary vs Executive Assistant?

AspectPersonal SecretaryExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; often additional certifications in office management or administration
Work EnvironmentPrivate offices, corporate settings, or personal residencesCorporate offices, executive suites, or organizational departments
Employer & IndustryIndividuals, small businesses, or executives in various industriesSenior executives, managers, or C-suite in diverse industries
Common TasksManaging schedules, correspondence, and personal errandsManaging complex calendars, coordinating meetings, and handling confidential information

While both roles support high-level professionals, a Personal Secretary primarily manages personal and administrative tasks for individuals, often in private settings. An Executive Assistant handles more complex administrative duties, often supporting senior executives in corporate environments. The roles overlap in scheduling and communication but differ in scope and environment.

How much does a personal secretary make in the US?

The average salary for a personal secretary in the US is around $40,000 to $60,000 per year, depending on experience, location, and the complexity of tasks. Many personal secretaries also earn additional benefits such as health insurance and paid time off, and proficiency in office software and organizational skills are highly valued in this role.
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Personal Secretary jobs near you
Infographic showing various Personal Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $42,029 per year, or $20.2 per hour.

ADMINISTRATIVE SECRETARY

ALLEGHENY LUTHERAN SOCIAL MINISTRIES INC

Pleasant Gap, PA • On-site

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

ADMINISTRATIVE SECRETARY

THE OAKS AT PLEASANT GAP

FULL TIME – 1st SHIFT

MONDAY THROUGH FRIDAY

8am to 4pm

The Oaks at Pleasant Gap, a personal care and independent living community, is actively seeking candidates for a full time Administrative Secretary. This position will perform secretarial duties, record-keeping functions, administrative detail, and follow-up functions to assist the Personal Care Home Administrator (PCHA) in meeting the administrative needs of the community.

Responsibilities:

  • Assists the PCHA in the planning, developing, organizing, implementing, evaluating, and performance of administrative tasks.
  • Completes Human Resources tasks including recruitment, onboarding, and orientation.
  • Develops/maintains a good working rapport with all personnel.
  • Interprets the community’s policies and procedures to personnel, family members, residents, visitors, etc. as directed by the PCHA.
  • Consults with department supervisors concerning their administrative needs.
  • Establishes and maintains a detailed filing system.
  • Represents the community at and participates in meetings as required.
  • Coordinates staff meetings, conferences, and schedules as directed.
  • Ensures administrative functions are completed promptly and efficiently.
  • Answers the telephone, directs calls, and takes accurate messages.
  • Types, files, and distributes correspondence as directed.
  • Ensures outgoing mail is ready for pick up at the designated time.
  • Sorts and distributes incoming mail.
  • Receives, screens, and directs visitors, volunteers, sales people, etc.
  • Maintains and operates various types of office equipment.
  • Schedules appointments and arranges transportation for residents.
  • Maintains petty cash.
  • Assists in coordinating and planning activities of the facility as directed.

Qualifications:

  • Two-year degree from an accredited business/secretarial school and one year of experience in administrative support or a minimum of two years of related work experience.
  • Strong organizational skills, excellent written and verbal communication skills, and well-versed in MS Office software.

Benefits:

  • Competitive Salary
  • Choice Benefits Program options include:
    • Health Insurance (full time only)
    • Short and Long-Term Disability Insurance
    • Dental Insurance
    • Vision Insurance
    • Life Insurance and Accidental Death and Dismemberment
  • Generous paid time off program (full and part-time team members)
  • Seven paid holidays per year (full time)
  • Paid lunch or dinner period (work 7.5 hours, get paid for 8 hours)
  • Tuition reimbursement
  • 401k with Roth Option
  • Continuing Education

Visit our website at www.alsm.org, contact us today at 1-814-359-1102 for more information on ALSM and this great opportunity or stop by

The Oaks at Pleasant Gap
200 Rachel Drive
Pleasant Gap, PA 16823

EOE

Apply