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Personal Secretary Jobs (NOW HIRING)

BD&J

Legal Secretary (Personal Injury)

Pasadena, CA · On-site

$30 - $50/hr

... secretary (personal injury experience preferred) • Knowledge of California court rules and litigation procedures • Strong organizational skills and attention to detail • Excellent written and ...

New York State

Secretary (#52631)

Staten Island, NY · On-site

$51K/yr

Secretaries provide personal and confidential secretarial services and perform other related duties for the following individual, non-judicial administrators: Chief Clerks VII, Chief Clerks VI ...

Grandville Public Schools

Secretary

Grandville, MI

Secretary Position School Year Position 8.0 hours/day - 195 days Grandville High School To provide ... Experienced in dealing with personal and confidential information. * Ability to perform duties with ...

New York State

Secretary (#52638)

Rego Park, NY · On-site

$51K/yr

Duties of this position include but are not limited to: providing personal and confidential secretarial services; performing data entry; preparing travel vouchers; monitoring court calendars ...

Milton School District SAU 64

Secretary

Milton, NH · On-site

Secretarial/Clerical/Secretary Date Posted: 5/19/2026 Location: Milton Elementary School Secretary ... Equipment Uses standard office equipment such as personal computer, copy machine, fax machine ...

S&S Employment Partners

Be Seen First

Legal Secretary/Asst/Paralegal - Personal Injury

Des Moines, IA · On-site

$58K - $62K/yr

The Legal Secretary/Assistant/Paralegal - Personal Injury position is a full-time, direct hire position where you will earn up to $62,000 per year based on your experience. You will work Monday ...

Alexton Incorporated

Secretary II

Lorton, VA · On-site

... secretarial support in an office, usually to one individual, and, in some cases, to the subordinate ... Receives telephone and personal callers, screening those that can be handled by other than the ...

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How much do personal secretary jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for personal secretary in the United States is $20.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Personal Secretary, and why are they important?

To thrive as a Personal Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually supported by a diploma or training in secretarial studies. Familiarity with office software suites (such as Microsoft Office), scheduling systems, and sometimes shorthand or transcription tools is important. Strong interpersonal skills, discretion, and the ability to multitask enable a Personal Secretary to effectively manage communications and sensitive information. These competencies ensure smooth workflow, effective support for executives, and the safeguarding of confidential matters.

What Does a Personal Secretary Do?

A personal secretary handles administrative tasks to support an individual and free up their time for other pursuits. As a personal secretary, you most often work for a corporate executive or manager, although you can also find personal secretary jobs with small business owners and wealthy families. Your job duties include managing calendars and scheduling meetings, preparing meeting agendas, and handling correspondence such as calls, emails, and mail. Other responsibilities may involve booking travel and accommodations, maintaining paper and electronic files, and balancing finances.

What are some common challenges faced by Personal Secretaries in managing executives' schedules and communications?

Personal Secretaries often juggle complex calendars, coordinate meetings across multiple time zones, and handle high volumes of emails and calls. Ensuring that priorities are aligned with the executive’s goals while maintaining confidentiality can be challenging, especially when last-minute changes arise. Effective communication, adaptability, and strong organizational skills are essential to navigate these demands and ensure smooth daily operations.

What is the difference between Personal Secretary vs Executive Assistant?

AspectPersonal SecretaryExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; often additional certifications in office management or administration
Work EnvironmentPrivate offices, corporate settings, or personal residencesCorporate offices, executive suites, or organizational departments
Employer & IndustryIndividuals, small businesses, or executives in various industriesSenior executives, managers, or C-suite in diverse industries
Common TasksManaging schedules, correspondence, and personal errandsManaging complex calendars, coordinating meetings, and handling confidential information

While both roles support high-level professionals, a Personal Secretary primarily manages personal and administrative tasks for individuals, often in private settings. An Executive Assistant handles more complex administrative duties, often supporting senior executives in corporate environments. The roles overlap in scheduling and communication but differ in scope and environment.

What does a Personal Secretary do?

A Personal Secretary provides administrative and organizational support to an individual, often a senior executive or manager. Their duties typically include managing schedules, handling correspondence, arranging meetings and travel, and maintaining confidential files. Personal Secretaries play a key role in ensuring their employer’s day-to-day operations run smoothly. They may also assist with personal tasks and act as a liaison between their employer and other staff or external contacts.
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Personal Secretary jobs near you
Infographic showing various Personal Secretary job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 93% Full Time, 1% Temporary, and 5% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $42,029 per year, or $20.2 per hour.
Administrative Assistant

Administrative Assistant

Beech Grove City Schools

Beech Grove, IN • On-site

$17 - $22.75/hr

Full-time

Posted 29 days ago

Job description

JOB TITLE: Administrative Assistant

REPORTS TO: Building Principal

SUPERVISES: Non-Applicable

EMPLOYMENT AND FLSA STATUS: Classified/Non-Exempt/Hourly


JOB EXPECTATIONS

Welcome, screen, and direct visitors to appropriate areas; adhere to building protocols and board policy as it relates to student and visitor access; to receive and route telephone calls to appropriate individuals; to provide information to callers; and to provide clerical support to principal and staff as assigned. Employees in this classification receive direct to general supervision from the building principal within a framework of well-defined policies and procedures. This job classification is responsible for the security of the students as one of the initial point persons in the building for visitors and for the timely and accurate transferal of calls and messages to appropriate personnel. Requires effective communication skills.


PERFORMANCE RESPONSIBILITIES:

  • Serve as the personal secretary to the building principal.
  • Assist the building principal in maintaining a safe and secure learning environment for students, parents, staff and visitors.
  • Answer the phone and route calls.
  • Collect and maintain student registration information.
  • Create and maintain student files.
  • Assist with substitute teacher assignments and communication.
  • Review and screen incoming communications and requests to the principal.
  • Assist the office staff to keep a calendar of school events.
  • Assist the building principal in building level celebrations, events and programs.
  • Support building and corporation decisions, policies and procedures.
  • Perform duties related to student attendance.
  • Perform duties related to student of the month.
  • Maintain confidentiality regarding student, parent, family and staff information.
  • Performs other duties and assumes other responsibilities as assigned by the building principal.


QUALIFICATIONS:

  • High School diploma or equivalent
  • One year of general clerical experience, preferably including some experience in the database operation and data mining
  • Understand and follow both oral and written directions
  • Communicate effectively in both oral and written forms