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Personal Secretary Jobs in Minnesota (NOW HIRING)

HealthPartners

MN · On-site

$20.13 - $30.19/hr

The Medical Secretary provides quality secretarial support for designated department, management ... Personal computer, fax, photocopier, printers, etc. Benefits: Park Nicollet offers a competitive ...

HealthPartners

MN · On-site

$20.13 - $30.19/hr

The Medical Secretary provides quality secretarial support for designated department, management ... Personal computer, fax, photocopier, printers, etc. Benefits: Park Nicollet offers a competitive ...

TradeJobsWorkforce

Legal Secretary

Rochester, MN · On-site

$44K - $61K/yr

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the ... personal networks; participating in professional organizations. Enhances department and ...

TradeJobsWorkforce

Legal Secretary

Austin, MN · On-site

$42K - $58K/yr

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the ... personal networks; participating in professional organizations. Enhances department and ...

TradeJobsWorkforce

Legal Secretary

Rochester, MN · On-site

$44K - $61K/yr

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the ... personal networks; participating in professional organizations. Enhances department and ...

TradeJobsWorkforce

Legal Secretary

Austin, MN · On-site

$42K - $58K/yr

Legal Secretary Job Duties: Welcomes guests and clients by greeting them in person or on the ... personal networks; participating in professional organizations. Enhances department and ...

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Personal Secretary information

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How much do personal secretary jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for personal secretary in Minnesota is $19.79, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $19.76 per hour, depending on experience, location, and employer.

What does a personal secretary do?

A personal secretary handles administrative tasks to support an individual and free up their time for other pursuits. As a personal secretary, you most often work for a corporate executive or manager, although you can also find personal secretary jobs with small business owners and wealthy families. Your job duties include managing calendars and scheduling meetings, preparing meeting agendas, and handling correspondence such as calls, emails, and mail. Other responsibilities may involve booking travel and accommodations, maintaining paper and electronic files, and balancing finances.

What does a personal secretary do?

A Personal Secretary provides administrative and organizational support to an individual, often a senior executive or manager. Their duties typically include managing schedules, handling correspondence, arranging meetings and travel, and maintaining confidential files. Personal Secretaries play a key role in ensuring their employer’s day-to-day operations run smoothly. They may also assist with personal tasks and act as a liaison between their employer and other staff or external contacts.

What are the key skills and qualifications needed to thrive as a personal secretary, and why are they important?

To thrive as a Personal Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually supported by a diploma or training in secretarial studies. Familiarity with office software suites (such as Microsoft Office), scheduling systems, and sometimes shorthand or transcription tools is important. Strong interpersonal skills, discretion, and the ability to multitask enable a Personal Secretary to effectively manage communications and sensitive information. These competencies ensure smooth workflow, effective support for executives, and the safeguarding of confidential matters.

What are some common challenges faced by personal secretaries in managing executives' schedules and communications?

Personal Secretaries often juggle complex calendars, coordinate meetings across multiple time zones, and handle high volumes of emails and calls. Ensuring that priorities are aligned with the executive’s goals while maintaining confidentiality can be challenging, especially when last-minute changes arise. Effective communication, adaptability, and strong organizational skills are essential to navigate these demands and ensure smooth daily operations.

What is the difference between Personal Secretary vs Executive Assistant?

AspectPersonal SecretaryExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; often additional certifications in office management or administration
Work EnvironmentPrivate offices, corporate settings, or personal residencesCorporate offices, executive suites, or organizational departments
Employer & IndustryIndividuals, small businesses, or executives in various industriesSenior executives, managers, or C-suite in diverse industries
Common TasksManaging schedules, correspondence, and personal errandsManaging complex calendars, coordinating meetings, and handling confidential information

While both roles support high-level professionals, a Personal Secretary primarily manages personal and administrative tasks for individuals, often in private settings. An Executive Assistant handles more complex administrative duties, often supporting senior executives in corporate environments. The roles overlap in scheduling and communication but differ in scope and environment.

How much does a personal secretary make in the US?

The average salary for a personal secretary in the US is around $40,000 to $60,000 per year, depending on experience, location, and the complexity of tasks. Many personal secretaries also earn additional benefits such as health insurance and paid time off, and proficiency in office software and organizational skills are highly valued in this role.
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Personal Secretary jobs near you
Infographic showing various Personal Secretary job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $41,164 per year, or $19.8 per hour.

Substitute Secretary

Brainerd Public Schools

Brainerd, MN • On-site

$15/hr

Full-time

Re-posted 2 days ago

Job description

ASSIGNMENT DETAILS
Title: Substitute Secretary
Location: District Wide
Compensation: $15.00 per hour
 
JOB SUMMARY
Under the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.
ESSENTIAL FUNCATIONS
  • Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
  • Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
  • Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
  • Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
  • Assist visitors to the office, including students, parents, substitutes teachers, and others.
  • Answers telephone calls, and provide information and assistance to callers.
  • Distribute incoming mail appropriately; sends outgoing mail.
  • Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
  • Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
  • Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

ADDITIONAL DUTIES
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.
EQUIPMENT
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
KNOWLEDGE, SKILLS AND ABILITIES
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.

WORK ENVIRONMENT
Works in standard office and school building environments.
QUALIFICATIONS
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. 
Typical qualifications would be equivalent to:
  • Graduation from high school.
  • College education preferred.
  • Successful experience with office management preferred. 

APPLICATION PROCEDURE
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