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Manager Secretary Jobs in Michigan (NOW HIRING)

Benzie Transportation

Recording Secretary

Beulah, MI · On-site

$100/hr

The position requires an ability to write clearly, a basic understanding of Board functions, a respect for Board members, the Management Team and any visitors. The Recording Secretary is a neutral ...

Benzie Bus

Recording Secretary

Beulah, MI

$100/hr

The position requires an ability to write clearly, a basic understanding of Board functions, a respect for Board members, the Management Team and any visitors. The Recording Secretary is a neutral ...

Benzie Transportation

Recording Secretary

Beulah, MI · On-site

$100/hr

The position requires an ability to write clearly, a basic understanding of Board functions, a respect for Board members, the Management Team and any visitors. The Recording Secretary is a neutral ...

Benzie Transportation

Recording Secretary

Beulah, MI · On-site

$100/hr

The position requires an ability to write clearly, a basic understanding of Board functions, a respect for Board members, the Management Team and any visitors. The Recording Secretary is a neutral ...

Catholic Diocese of Lansing

Parish Secretary

Owosso, MI · On-site

The Parish Secretary provides administrative, clerical, and communication support for the parish ... This position reports to the Pastor and/or Business Manager and is part-time, with the potential ...

Catholic Diocese of Lansing

Parish Secretary

Owosso, MI · On-site

The Parish Secretary provides administrative, clerical, and communication support for the parish ... This position reports to the Pastor and/or Business Manager and is part-time, with the potential ...

Panda Cash Back LLC

Secretary

Novi, MI

$12/hr

This position is to support a CEO of a startup, the position involve mangaging , organizing CEO schedule, and help managing an over seas team among handing day to day tasks. The secretary will use ...

Panda Cash Back LLC

Secretary

Novi, MI · On-site

$12/hr

This position is to support a CEO of a startup, the position involve mangaging , organizing CEO schedule, and help managing an over seas team among handing day to day tasks. The secretary will use ...

Panda Cash Back LLC

Startup Secretary

Novi, MI · On-site

This position is to support the owner / CEO of a startup, the position involve mangaging , organizing CEO schedule, and help managing an over seas team among handing day to day tasks. The secretary ...

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Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Michigan?

The most popular types of Secretary jobs in Michigan are:

What cities in Michigan are hiring for Manager Secretary jobs?

Cities in Michigan with the most Manager Secretary job openings:

Manager Secretary jobs near you

Secretary

North Country Community Mental Health

Cheboygan, MI • On-site

$18.52 - $19.45/hr

Full-time

Posted 9 days ago

Job description

Serving six counties in Northern Michigan, North Country Community Mental Health is a public behavioral health organization committed to improving the quality of life for people with mental illness and/or developmental disabilities in our communities. If you’re interested in joining a welcoming team and creating a rewarding career with excellent benefit package, visit our website to submit your application: http://www.norcocmh.org/careers/ *
*Once you are on our website you need to click on the position and scroll to the bottom of the job description and click apply for this position.
JOB TITLE: Secretary
LOCATION: Cheboygan, MI 49721
REPORTS TO: Administrative Services Manager
STATUS: Full-Time, Non-Union, Non-Exempt
HYBRID ELIGIBLE: No
STARTING WAGE RANGE: $18.52 - $19.45 per hour
QUALIFICATIONS:
Education: High school diploma with credits in secretarial courses. College credits in secretarial courses preferred.
Experience: Two years of experience in general office work which involved typing, (approximately 60 words per minute), transcription and receptionist duties.
Other: Lived experiences with behavioral health issues are valued.
SUMMARY OF RESPONSIBILITIES:
The Secretary handles all incoming telephone calls, greets visitors to the office, and provides customer service to individuals seeking services. The Secretary schedules appointments, performs filing, provides clerical support, and performs other office functions. The secretary organizes, coordinates, and assures accuracy and timeliness of clinical record keeping and content.
ESSENTIAL JOB FUNCTIONS:
  1. Schedules client appointments and sends reminders for nursing and doctor appointments, also makes reminder calls when necessary.
  2. Reviews the call log every morning and makes appropriate changes to schedules.
  3. Creates and prints various reports.
  4. Welcomes all visitors to CMH, notifies appropriate staff when their clients arrive, and monitors the waiting room for individuals who may not check in.
  5. Provides information on how to access mental health, primary health, or other community services.
  6. Assists people with the complaints, rights, and grievance processes.
  7. Maintains accurate consumer records and data in agency information management systems.
  8. Routes and directs all incoming communications while protecting confidentiality.
  9. Maintains supplies and informs office manager as needed for ordering.
  10. Opens, sorts, and distributes mail as needed.
  11. Verifies insurance (Medicaid/Medicare) coverage for new clients and subsequently monitors for changes.
  12. Scans or uploads clinical documentation to the agency information management system; ensuring the information is filed according to client #, document category and document name.
  13. Screens phone calls from crisis individuals who may be having suicidal thoughts and routes them to the ER or provides information as appropriate to the situation.
  14. Cross trained to perform specific duties of other program secretarial staff and fill in for other clerical staff for vacations, illness etc.
  15. Performs other duties as assigned by the Office Manager or the Center Supervisor.
PHYSICAL REQUIREMENTS:
Ability to walk, bend, stand, sit, lift to 25 pounds with or without assistance, stretch/reach, hear, see, hand/finger dexterity and drive a vehicle. Position requires physical ability to complete and maintain certification in de-escalation techniques which will be a training class provided to the job incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions in accordance with applicable laws.
OTHER REQUIREMENTS:
  • Must be able to complete and remain current in initial and ongoing training requirements.
  • Must have own phone and internet for communication, reliable access to messages, and multi-factoring capabilities.
  • Have reliable transportation with a satisfactory driving record.
  • Must be able to be proficient at all office tasks and office computer software.
  • Possess a valid Michigan driver’s license and have a satisfactory driving record.
  • Ability to work within guidelines of the code of conduct, regulatory compliance plan and personnel policies.
  • Supports a philosophy of service delivery that is recovery-based, person centered and culturally competent.
  • Adhere to applicable policies and procedures as required by the Department of Community Mental Health, the Mental Health Services Board, and other pertinent regulatory agencies.
  • Must be able to maintain strict confidentiality both during work hours and after hours.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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