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Assistant Secretary Jobs in Tennessee (NOW HIRING)

The University of Tennessee

Senior Secretary

Martin, TN · On-site

$16.48/hr

Responsibilities • Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications. • Provide secretarial and front-line office support ...

The University of Tennessee

Senior Secretary

Martin, TN · On-site

$16.48/hr

Responsibilities • Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications. • Provide secretarial and front-line office support ...

University of Tennessee

Senior Secretary

Martin, TN · On-site

$16.48/hr

Responsibilities • Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications. • Provide secretarial and front-line office support ...

STI

Administrative Secretary

Nashville, TN · On-site

Address and send out mail and packages. * Assist with general office support tasks as needed. Qualifications: * High school diploma or equivalent. * Prior clerical, secretarial, or office support ...

Nashville General Hospital

Unit Secretary

Nashville, TN · On-site

$41K - $50K/yr

... unit secretary, knowledge of medical terminology and hospital experience. Employee Exceptions ... Responds quickly & appropriately to inquiries and requests. * Assist co-workers without being asked.

Nashville General Hospital

Unit Secretary

Nashville, TN · On-site

$41K - $50K/yr

... unit secretary, knowledge of medical terminology and hospital experience. Employee Exceptions ... Responds quickly & appropriately to inquiries and requests. * Assist co-workers without being asked.

Nashville General Hospital

Unit Secretary

Nashville, TN

$41K - $50K/yr

... unit secretary, knowledge of medical terminology and hospital experience. Employee Exceptions ... Responds quickly & appropriately to inquiries and requests. * Assist co-workers without being asked.

Nashville General Hospital

Unit Secretary

Nashville, TN · On-site

$41K - $50K/yr

... unit secretary, knowledge of medical terminology and hospital experience. Employee Exceptions ... Responds quickly & appropriately to inquiries and requests. * Assist co-workers without being asked.

Morgan & Morgan, P.A.

Presuit Secretary

Memphis, TN · On-site

$20/hr

We are seeking a qualifiedPre-Suit Secretary to join ouroffice. In this role, you will be ... Responsibilities * Assist case managers and attorneys with organizing, filing, and maintaining of ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Tennessee

Assistant Secretary information

See Tennessee salary details

$10

$22

$61

How much do assistant secretary jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for assistant secretary in Tennessee is $22.97, according to ZipRecruiter salary data. Most workers in this role earn between $15.48 and $24.23 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Tennessee? The most popular types of Secretary jobs in Tennessee are:
What are popular job titles related to Assistant Secretary jobs in Tennessee? For Assistant Secretary jobs in Tennessee, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Tennessee look for? The top searched job categories for Assistant Secretary jobs in Tennessee are:
What cities in Tennessee are hiring for Assistant Secretary jobs? Cities in Tennessee with the most Assistant Secretary job openings:
What are popular job titles related to Assistant Secretary jobs in TN? For Assistant Secretary jobs in TN, the most frequently searched job titles are:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $47,779 per year, or $23 per hour.

Legislative Assistant

Tennessee Secretary of State

Nashville, TN • On-site

$50K/yr

Full-time

Posted 13 days ago

Job description

Legislative Assistant
Tennessee Department of State
Office of the Secretary of State
Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.
Supervisor: Secretary of State
Summary: This position provides direct support to the Secretary of State by managing his external schedule, coordinating travel and event logistics, and preparing correspondence and materials. It requires exceptional organization, attention to detail, and the ability to anticipate needs in a fast-paced, public-facing environment.
Duties/Responsibilities:
  • Manage the Secretary of State's external schedule, including leadership groups, speaking engagements, grant presentations, and travel across the state.
  • Serve as the primary point of contact for incoming calls and visitors to the Capitol office; greet guests, field inquiries, and manage appointment requests.
  • Prepare comprehensive travel and event logistics for the Secretary, including route planning, timing, and coordination with organizers to ensure smooth execution of visits and presentations.
  • Staff the Secretary at events, prepare briefing materials, and work with the Communications Division to share photos and context for social media.
  • Draft light correspondence on behalf of the Secretary.
  • Perform other duties and responsibilities as assigned to support the Office of the Secretary of State.

Minimum Qualifications:
Education and Experience:
  • Graduation from an accredited college or university with a bachelor's degree in political science, public administration, communications, business administration, or a related field. Must have experience and understanding of the political and government landscape in Tennessee.

Knowledge and Abilities:
  • Proven ability through office or campaign experience to proactively manage a complex calendar, including scheduling meetings, appointments, and statewide travel for the Secretary.
  • Ability to anticipate the needs of the Secretary before meetings and events.
  • Exceptional attention to detail, accuracy, and organization in managing logistics, event materials, and correspondence.
  • Strong written and oral communication skills, with the ability to communicate information professionally in person, over the phone, and via email.
  • Ability to independently manage time and projects, prioritize competing tasks, and adapt to shifting priorities in a fast-paced environment.
  • Skilled in resolving potential scheduling conflicts before they arise and maintaining flexibility when unexpected changes occur.
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and mail merge functions.
  • Self-starter with a motivated, eager mindset; demonstrates initiative, enthusiasm, and a positive attitude.
  • Works well under pressure while maintaining professionalism, composure, and attention to detail.
  • Ability to travel independently, including overnight, to support official events and engagements statewide.
  • Understanding of Tennessee state government and politics is a plus.
Physical Requirements:
  • Must have and maintain a valid driver's license and be willing and able to travel independently throughout the state, including overnight travel, which will be extensive at times. Travel outside the state may also be required from time to time.
  • Must be able to lift 40 pounds of materials and equipment when traveling or performing other duties of the job.
Salary: $50,000 annually plus State of Tennessee benefits package.

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