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Assistant Secretary Jobs in Tennessee (NOW HIRING)

The University of Tennessee

Senior Secretary

Martin, TN · On-site

$16.48/hr

Responsibilities • Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications. • Provide secretarial and front-line office support ...

University of Tennessee

Senior Secretary

Martin, TN · On-site

$16.48/hr

Responsibilities • Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications. • Provide secretarial and front-line office support ...

STI

Administrative Secretary

Nashville, TN · On-site

Address and send out mail and packages. * Assist with general office support tasks as needed. Qualifications: * High school diploma or equivalent. * Prior clerical, secretarial, or office support ...

STI

Administrative Secretary

Nashville, TN · On-site

Address and send out mail and packages. * Assist with general office support tasks as needed. Qualifications: * High school diploma or equivalent. * Prior clerical, secretarial, or office support ...

Morgan & Morgan, P.A.

PreSuit Secretary

Knoxville, TN · On-site

Summary We are seeking a qualified Pre-Suit Secretary to join ouroffice. In this role, you will be ... Pay starts 20.00 p/h Responsibilities * Assist case managers and attorneys with organizing, filing ...

Hughes & Coleman

Legal Secretary

Nashville, TN · On-site

$42K - $58K/yr

Summary The Legal Secretary is primarily responsible for carrying out tasks assigned by the ... Prepare correspondence in support of the Legal Assistants' work * Perform other duties within the ...

Covenant Health

Department Secretary

Oak Ridge, TN · On-site

$15.50 - $21/hr

Overview Department Secretary, Therapy Center PRN/OCC, Day Shift Methodist Overview: Methodist ... insurance carriers; * Assist Departments with product research, preparation of purchase ...

Covenant Health

Department Secretary

Oak Ridge, TN · On-site

$15.50 - $21/hr

Department Secretary, Therapy Center PRN/OCC, Day Shift Methodist Overview: Methodist Medical ... insurance carriers; * Assist Departments with product research, preparation of purchase ...

Morgan & Morgan

Pre Suit Secretary

Nashville, TN · On-site

$20/hr

Pre Suit Secretary Nashville, Tennessee, United States At Morgan & Morgan, the work we do matters ... Responsibilities * Assist case managers and attorneys with organizing, filing, and maintaining of ...

Robert Half

Legal Secretary

Maryville, TN · On-site

$25 - $28/hr

We are looking for a detail-oriented Legal Secretary to provide dedicated support to the legal team ... tracked. * Assist with invoice processing, budget coordination, and expense monitoring for legal ...

Morgan & Morgan, P.A.

Pre Suit Secretary

Nashville, TN · On-site

$20/hr

Summary We are seeking a qualifiedPre-Suit Secretary to join ouroffice. In this role, you will be ... Responsibilities * Assist case managers and attorneys with organizing, filing, and maintaining of ...

Morgan & Morgan, P.A.

Pre Suit Secretary

Nashville, TN · On-site

$20/hr

Summary We are seeking a qualifiedPre-Suit Secretary to join ouroffice. In this role, you will be ... Responsibilities * Assist case managers and attorneys with organizing, filing, and maintaining of ...

Morgan & Morgan, P.A.

Pre Suit Secretary

Nashville, TN · On-site

$20/hr

Summary We are seeking a qualifiedPre-Suit Secretary to join ouroffice. In this role, you will be ... Responsibilities * Assist case managers and attorneys with organizing, filing, and maintaining of ...

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Assistant Secretary information

See Tennessee salary details

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How much do assistant secretary jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for assistant secretary in Tennessee is $22.97, according to ZipRecruiter salary data. Most workers in this role earn between $15.48 and $24.23 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Tennessee?

The most popular types of Secretary jobs in Tennessee are:

What are popular job titles related to Assistant Secretary jobs in Tennessee?

For Assistant Secretary jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Tennessee look for?

The top searched job categories for Assistant Secretary jobs in Tennessee are:

What cities in Tennessee are hiring for Assistant Secretary jobs?

Cities in Tennessee with the most Assistant Secretary job openings:

What are popular job titles related to Assistant Secretary jobs in TN?

For Assistant Secretary jobs in TN, the most frequently searched job titles are:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Tennessee as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,779 per year, or $23 per hour.

Senior Secretary

The University of Tennessee

Martin, TN • On-site

$16.48/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description


The Senior Secretary provides comprehensive administrative and operational support to the Office of Housing. This position serves as a contact for departmental communications, coordinates human resources and payroll processes, and performs a wide variety of clerical, organizational, and logistical tasks. Additionally, this role includes direct responsibility for managing key aspects of the apartment assignment process for University Courts Apartments, supporting resident services, and overseeing associated records and compliance tasks.
Responsibilities
• Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications.
• Provide secretarial and front-line office support for the Office of Housing. Places and receives telephone calls and greets visitors; provides information or routes callers to appropriate staff members; takes messages as needed. Evaluates issues to determine appropriate referral needed; forwards emergency calls to the proper person immediately or determines who can respond to emergencies.
• Coordinate all human resources-related processes for the Office of Housing including paperwork, new hire onboarding, employee status changes, time and leave entry, and employment file management. Submit payroll for full-time, part-time, and student employees using the DASH system.
• Manage the application, assignment, and resident communication processes for University Courts Apartments. Maintain accurate apartment rosters in RMS and coordinate room changes and updates.
• Oversee resident move-in and move-out procedures for University Courts. Communicate expectations, key dates, and ensure forms and records are submitted accurately.
• Manage University Courts key control, including key distribution and collection, coordinating lock changes, and maintaining records for compliance and security. Assist residents with questions and enforce departmental and university policies.
• Ensures security, integrity, and confidentiality of data.
• Procure supplies and materials for the purpose of maintaining the availability of required items for Housing central staff. (office supplies, printer cartridges, batteries, etc.)
• Maintains inventory of supplies and materials for the Housing central staff (ex. office supplies, appliances, etc.)
• Assist Housing personnel with questions regarding payroll and timesheet entry.
• Adds charges to student accounts for lost keys and damaged property.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Other duties as assigned.
Qualifications
Minimum Qualifications: Candidates must have a High School Diploma or GED, and 2 to 3 years office experience.
• Skill in using Microsoft Office Suite, email systems, and database entry.
• Ability to manage multiple tasks and prioritize effectively.
• Knowledge of or ability to learn housing software systems.
• Ability to communicate clearly and professionally with students, staff, and outside parties.
• Skill in maintaining confidentiality and working with sensitive information.
Preferred Qualifications: Professional experience in office administration and basic human resources processes.
Application Process: Qualified candidates should apply online. Attached resume is required for consideration.
Application Deadline: Review of applications is expected to begin on August 13th, 2026, and will continue until the position has been filled.
Minimum hiring rate $16.48 per hour (Market Range MR06) - Salary commensurate with education and experience.

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