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Assistant Secretary Jobs in Oregon (NOW HIRING)

Gordon Rees Scully Mansukhani, LLP

Legal Secretary

Portland, OR · On-site +1

$46K - $63K/yr

Overview Gordon Rees Scully Mansukhani, a national law firm with offices in all 50 states, is seeking an experienced Litigation Legal Secretary/Assistant to join our Portland office. We are looking ...

Legacy Health

Scheduler

Tualatin, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Imaging Scheduler

Tualatin, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Imaging Scheduler

Tualatin, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Baker School District 5J

Secretary (CC# 410)

Baker City, OR · On-site

$20.93 - $26.74/hr

Classified Employees/Secretary Date Posted: 6/29/2026 Location: Baker Middle School (High-Needs ... Train and/or supervise office assistants, parent volunteers, and student assistants. * Coordinate ...

Legacy Health

Scheduler

Portland, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Oregon

Assistant Secretary information

See Oregon salary details

$11

$26

$71

How much do assistant secretary jobs pay per hour?

As of Aug 1, 2026, the average hourly pay for assistant secretary in Oregon is $26.76, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $28.22 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What does an Assistant Secretary do?

An Assistant Secretary is a senior official who supports the Secretary in managing specific departments or divisions within an organization or government agency. They often oversee administrative functions, coordinate policies, and assist with strategic planning, requiring strong leadership and organizational skills.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What qualifications do I need to be an administrative assistant?

To become an administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Proficiency in office software like Microsoft Office and experience with administrative tasks are often required, and some roles may prefer post-secondary education or relevant certifications.

Is EA a dead-end job?

An Assistant Secretary role is typically a mid- to senior-level administrative or managerial position within government or organizations, offering opportunities for career advancement and skill development. While some roles may have limited upward mobility depending on the organization, many Assistant Secretaries progress to higher executive positions or specialized areas with experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
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What are popular job titles related to Assistant Secretary jobs in Oregon? For Assistant Secretary jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Oregon look for? The top searched job categories for Assistant Secretary jobs in Oregon are:
What cities in Oregon are hiring for Assistant Secretary jobs? Cities in Oregon with the most Assistant Secretary job openings:
What are popular job titles related to Assistant Secretary jobs in OR? For Assistant Secretary jobs in OR, the most frequently searched job titles are:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Oregon as of July 2026, with employment types broken down into 3% As Needed, 72% Full Time, 16% Part Time, 3% Temporary, and 6% Contract. Highlights an 97% In-person, and 3% Hybrid job distribution, with an average salary of $55,658 per year, or $26.8 per hour.

Head Secretary- John Glenn Elementary

Savannah R-III School District

Eugene, OR • On-site

$24K/yr

Full-time

Posted 17 days ago

Job description

Position Overview:
We are seeking a highly organized and detail-oriented individual for the position of Head Secretary. The ideal candidate will have strong administrative skills, including managing financial responsibilities such as money handling, account balancing, and purchase order management. This role also involves direct interaction with students and parents, ensuring effective communication and smooth operations within our organization.

Key Responsibilities:

  • Financial Management:

    • Handle money transactions, including collecting payments, processing deposits, and reconciling accounts.

    • Maintain and balance financial records to ensure accuracy and compliance with budgetary guidelines.

    • Oversee and process purchase orders, ensuring proper documentation and timely approvals.

  • Administrative Support:

    • Provide general secretarial support to the school or organization's leadership.

    • Manage calendars, schedule appointments, and coordinate meetings and events.

    • Prepare and maintain various administrative documents and reports.

  • Student/Parent Interaction:

    • Serve as the primary point of contact for parents and students for inquiries, concerns, and general communication.

    • Assist in coordinating student-related activities and communication with parents regarding attendance, grades, and school events.

  • General Office Operations:

    • Maintain office supplies, order necessary materials, and ensure the smooth operation of day-to-day activities.

    • Assist in the preparation of communication materials, such as newsletters, announcements, and meeting agendas.

  • Confidentiality & Professionalism:

    • Handle sensitive information with discretion and maintain confidentiality at all times.

    • Demonstrate professionalism in all interactions with students, parents, and staff.

Qualifications:

  • High school diploma required; associate's degree or higher preferred.

  • Proven experience in office administration, finance handling, or secretarial roles (experience in an educational setting is a plus).

  • Strong proficiency in office software (Microsoft Office Suite, Google Workspace).

  • Excellent communication and interpersonal skills.

  • Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.

  • Ability to work independently and as part of a team.

  • Knowledge of financial procedures, including balancing accounts and processing purchase orders, preferred.