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Assistant Secretary Jobs in Oregon (NOW HIRING)

Legacy Health

Scheduler

Tualatin, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

LMG NEUROSURGERY

Scheduler

Portland, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Imaging Scheduler

Tualatin, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Imaging Scheduler

Tualatin, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

RADIOLOGY ADMIN

Scheduler

Tualatin, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Oregon

Assistant Secretary information

See Oregon salary details

$11

$26

$71

How much do assistant secretary jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for assistant secretary in Oregon is $26.76, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $28.22 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Oregon?

The most popular types of Secretary jobs in Oregon are:

What are popular job titles related to Assistant Secretary jobs in Oregon?

For Assistant Secretary jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Oregon look for?

The top searched job categories for Assistant Secretary jobs in Oregon are:

What cities in Oregon are hiring for Assistant Secretary jobs?

Cities in Oregon with the most Assistant Secretary job openings:

What are popular job titles related to Assistant Secretary jobs in OR?

For Assistant Secretary jobs in OR, the most frequently searched job titles are:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Oregon as of August 2026, with employment types broken down into 3% As Needed, 73% Full Time, 15% Part Time, 3% Temporary, and 6% Contract. Highlights an 97% In-person, and 3% Hybrid job distribution, with an average salary of $55,658 per year, or $26.8 per hour.

Assistant Secretary 7.0 hours Grades KG-2 ASTOR 2026/27 SY

Astoria School District 1

Astoria, OR • On-site

$23.42/hr

Other

Posted 9 days ago

Job description

Assistant Secretary

Performs administrative and secretarial support necessary to accomplish objectives established by the Building Principal with support from the Head Secretary. Adapts to a variety of responsibilities. Presents a positive image in contact with the parents, community and staff. Properly handles confidential matters relating to students, student records, parents, staff and any other school related issues. Support functions include attendance, discipline, and athletics tracking.

High School Diploma or equivalent as required by OAR 581-37-030, Oregon Department of Education. Must be 18 years of age. Must be able to pass a background check. Knowledge of current office methods, practices and procedures. Business English, spelling and mathematics. Proficiency with office technology. Computer programs such as (but not limited to) Excel, Word, Publisher, Outlook, Synergy, Bluebear and browser proficiency are essentially helpful. Ability to perform clerical work with speed and accuracy. Learn, interpret and apply school policies, laws, rules and regulations. Make mathematical calculations. Spell correctly and use standard English. Proficient typing skills. Understand and carry out oral and written directions. Maintain effective relationships with fellow employees, students and the general public. Operate a computer and related equipment. Perform physical requirements which may include: Ability to navigate school environments Ability to transport materials, access files, and navigate school spaces, with reasonable accommodations provided as needed. Ability to use a telephone, computer, and other office equipment Ability to make frequent trips to and from desks, counters, etc. as well as other areas in the school building.

Types correspondence, memos and similar materials from copy, rough draft or general instructions which may require original composition. Keeps records requiring a high degree of accuracy. These may include receipting of money collected, attendance, maintenance of student files and similar records. Answers phones and greets visitors, distributes mail, staff notes, and takes messages or provides information within specific areas of authority. Typically requires frequent use of judgment and district and school policies and practices. Maintains confidentiality of records and other stated information. Knowledge of first aid and procedures concerning the dispensing of medications. Records and inputs daily attendance and monitors period-by-period attendance. Processes and inputs discipline data. Creates Athletic Sports lists and verifies eligibility requirements. Assists with medication documentation and health office support. Accurately maintains attendance and ensures that teachers have submitted their period attendance. Assists with inventory of office supplies. Supports conflict de-escalation. Maintains organization of shared office space. Acts as a mandated abuse reporter. Knowledge of Astoria School District Policies and building procedures. Regular and acceptable attendance is required. Other related duties as assigned.

Position begins: August 24, 2026 Salary range: $23.42/hour Closing date: Open until filled

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