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Executive Secretary Jobs in Oregon (NOW HIRING)

BizTek People

Executive Assistant

Portland, OR · On-site

... secretarial experience, including 1 year supporting a senior executive, OR Associate degree or certificate in Office Occupations/Office Technology plus 3 years of secretarial experience, OR Bachelor ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

Four years clerical/secretarial experience, which includes one year of work for a senior level executive utilizing highly developed organizational skills; OR * Associates Degree or certificate in ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

Four years clerical/secretarial experience, which includes one year of work for a senior level executive utilizing highly developed organizational skills; OR * Associates Degree or certificate in ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

Four years clerical/secretarial experience, which includes one year of work for a senior level executive utilizing highly developed organizational skills; OR * Associates Degree or certificate in ...

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All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Oregon

Executive Secretary information

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$13

$26

$41

How much do executive secretary jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for executive secretary in Oregon is $26.51, according to ZipRecruiter salary data. Most workers in this role earn between $20.82 and $29.47 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Oregon?

The most popular types of Secretary jobs in Oregon are:

What are popular job titles related to Executive Secretary jobs in Oregon?

For Executive Secretary jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Executive Secretary jobs in Oregon look for?

The top searched job categories for Executive Secretary jobs in Oregon are:

What cities in Oregon are hiring for Executive Secretary jobs?

Cities in Oregon with the most Executive Secretary job openings:

What are popular job titles related to Executive Secretary jobs in OR?

For Executive Secretary jobs in OR, the most frequently searched job titles are:

Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Oregon as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $55,136 per year, or $26.5 per hour.

Secretary (Front Office) - Seven Oak Middle School

Lebanon Community School

Lebanon, OR • On-site

$19.10 - $25.14/hr

Other

Posted 4 days ago

Job description

MINIMUM QUALIFICATIONS:
1. High school diploma or equivalent.
2. Criminal history clearance.
3. Demonstrated basic skills through a local academic assessment.
4. Demonstrated secretarial skills as evidenced by district skills assessment.
HOURS:
8 hours per day
Monday thru Friday
195 Days - August thru June
START DATE/WAGES:August 26, 2026
$19.10 - $25.14 hr. - Placement based on experience and per the negotiated LESPA contract.
POSITION SUMMARY:
The primary purpose of this position is to provide secretarial, clerical, record keeping, and organizational services within the offices of a school or district department.
ESSENTIAL FUNCTIONS:
  1. Assists the Executive Secretary, Administrative Assistant, or Office Manager as needed.
  2. Prepares documents, including memos, letters, reports, forms, etc. from dictation, rough draft, or by directive.
  3. Receives, sorts, and distributes mail.
  4. Receives telephone calls and serves as a receptionist, giving related information as necessary.
  5. Creates and maintains files and database systems information in areas of responsibility.
  6. Performs record-keeping tasks as assigned.
  7. Operates computers, calculators, copy machines, fax machines, and other office equipment.
  8. Supervises the health and/or detention room as required.
  9. Understands, interprets, and follows instructions accurately.
  10. Assists parents and community members as needed.
  11. Attends training sessions and secretarial meetings as directed.
  12. Works harmoniously with others and communicates effectively (both orally and in writing) with students, parents, and staff.
  13. Operates a computer and views a computer screen for prolonged periods of time.
  14. Frequent and prolonged talking/hearing conversations.

APPLICATION PROCESS:
Interested applicants must apply through our website at https://lebanonor.schoolspring.com/. Salary as per negotiated agreement. For more information, contact Assistant Principal Lana Abbott at: lana.abbott@lebanon.k12.or.us
The district's policy is to provide veterans and disabled veterans with preference as required by law and will require applicants to provide certification4 of eligibility for preference, in addition to other requested materials.
Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Office at (541) 259-8949 for additional information or assistance. Speech/hearing impaired applicants may contact the District for help through the Oregon Telecommunications Relay Service by dialing (800)735-2900. Spanish Voice/TTY#: 1-800-735-3896
4 See verification of Veteran's Preference (OAR 839-006-0465). An applicant claiming veteran's or disabled veteran's preference will submit a copy of their Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a certification that the veteran is expected to be discharged or released from active duty under honorable conditions not later than 120 days after the submission of the certification. A disabled veteran may also submit a copy of their letter from the US Department of Veterans Affairs, unless the information is included in the DD Form 214/215 or a certification that the veteran is expected to be medically separated from active duty under honorable conditions not later than 120 days after the submission of the certification.
Lebanon Community School District is an equal opportunity employer.
The District reserves the right to transfer an employee to another position and/or site.

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