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Executive Secretary Jobs in Oregon (NOW HIRING)

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

Four years clerical/secretarial experience, which includes one year of work for a senior level executive utilizing highly developed organizational skills; OR * Associates Degree or certificate in ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

Four years clerical/secretarial experience, which includes one year of work for a senior level executive utilizing highly developed organizational skills; OR * Associates Degree or certificate in ...

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All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Oregon

Executive Secretary information

See Oregon salary details

$13

$26

$41

How much do executive secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for executive secretary in Oregon is $26.51, according to ZipRecruiter salary data. Most workers in this role earn between $20.82 and $29.47 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Oregon?

The most popular types of Secretary jobs in Oregon are:

What are popular job titles related to Executive Secretary jobs in Oregon?

For Executive Secretary jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Executive Secretary jobs in Oregon look for?

The top searched job categories for Executive Secretary jobs in Oregon are:

What cities in Oregon are hiring for Executive Secretary jobs?

Cities in Oregon with the most Executive Secretary job openings:

What are popular job titles related to Executive Secretary jobs in OR?

For Executive Secretary jobs in OR, the most frequently searched job titles are:

Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Oregon as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $55,136 per year, or $26.5 per hour.

Yamhill Carlton SD - Intermediate School Lead Secretary

Yamhill Carlton School District

Yamhill, OR • On-site

$21 - $28.72/hr

Full-time

Medical, Dental, Vision

Posted 5 days ago

Job description

Position Type:
Secretarial/Clerical
Date Posted:
8/13/2026
Location:
Yamhill Carlton Intermediate School
Date Available:
08/24/2026
Yamhill Carlton Intermediate School Lead Secretary
Position Purpose
Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, to provide clerical, financial, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.
Salary - $21 - $28.72 an hour
Contract - 220 Days
5 Paid Holidays
3 Personal Days
11 Sick Days Annually
Benefits - $1575 a month District Contribution toward Medical / Dental and Vision Insurance
PERS - District Pays 6%
Essential Functions
  • Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
  • Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
  • Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
  • Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
  • Assist visitors to the office, including students, parents, substitutes teachers, and others.
  • Answers telephone calls, and provide information and assistance to callers.
  • Distribute incoming mail appropriately; sends outgoing mail.
  • Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
  • Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
  • Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities
  • Ability to describe problems and work orally or in writing to supervisor as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.
*See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.
Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to:
  • Graduation from high school.
  • Some Shorthand or speed writing skills desirable.
  • Successful experience with office management preferred.

FLSA Status: Non-exempt

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