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Manager Secretary Jobs in Oregon (NOW HIRING)

Robert Half

Legal Secretary

Portland, OR · On-site

$28.50 - $33/hr

Manage electronic records by scanning, indexing, and attaching documents within case management ... Previous experience in a legal secretary, legal administrative, or comparable clerical support role.

Yamhill County

LEGAL SECRETARY (SOS)

Mcminnville, OR · On-site

$44K - $61K/yr

Legal Secretary (Senior Office Specialist) Yamhill County has one regular, full-time position for a ... Works under the direct supervision of the Office Manager and Chief Deputy District Attorney. Duties ...

Yamhill County

LEGAL SECRETARY (SOS)

Mcminnville, OR · On-site

$3.3K - $4.7K/mo

The Legal Secretary works under general supervision, to perform front desk reception and/or legal ... Works under the direct supervision of the Office Manager and Chief Deputy District Attorney.

Yamhill County, OR

LEGAL SECRETARY (SOS)

Mcminnville, OR · On-site

$3.3K - $4.7K/mo

The Legal Secretary works under general supervision, to perform front desk reception and/or legal ... Works under the direct supervision of the Office Manager and Chief Deputy District Attorney.

State of Florida

$16.71/hr

Maintains email throughout the day and uploads to case management system. * Opens incoming mail and routes mail to appropriate individuals. * Answers routine correspondence. * Composes and ...

State of Florida

$16.71/hr

Maintains email throughout the day and uploads to case management system. * Opens incoming mail and routes mail to appropriate individuals. * Answers routine correspondence. * Composes and ...

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Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Oregon?

The most popular types of Secretary jobs in Oregon are:

Manager Secretary jobs near you

Technical Training Secretary

Management and Training Corporation

Astoria, OR • On-site

$18.31/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 20 days ago

Job description

Wage - $18.31 per hour

Schedule - Full Time, 8hr shifts, Monday - Friday

Our staff also enjoy these benefits:

  • Health, dental, vision, prescription drug and life insurance
  • Short & long-term disability 
  • 401(k) retirement plan
  • Paid time off and paid holidays
  • Professional development assistance 
  • Career advancement opportunities 

MTC is proud to operate the Tongue Point Job Corps Center in Astoria, OR where our staff provide quality services to our local youth. We value our professional and caring employees who are dedicated to improving people's lives and we want YOU to join our team!

What you will be doing: You'll be responsible for performing a variety of clerical and administrative duties, in compliance with government and management directives.

Essential functions: 

  1. Perform a variety of secretarial and clerical duties, including dictation and transcription of correspondence, reports, and other documents. 
  2. Receive telephone calls and visitors; tactfully refer them to proper individual if administrator is not available and route non-routine business to proper staff for consideration. 
  3. Maintain calendar of events, schedules, and appointments. 
  4. Coordinate meeting arrangements such as time, place, attendees, and matter to be discussed. 
  5. Prepare special reports as directed

Education and Experience Requirements: 

  • High school diploma or equivalent
  • One (1) year secretarial experience, and computer (Microsoft) proficiency required. 
  • Valid driver's license in the state of work with an acceptable driving record required. 

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through customersupport@mtctrains.com or 801-693-2888.

Learn more about Management & Training Corporation here

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