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Manager Secretary Jobs in Oregon (NOW HIRING)

US Department of the Treasury

Secretary (OA)

Portland, OR · On-site

$55K/yr

Scheduling meetings for manager's calendars * Preparing travel arrangements for executive/manager * Reviewing correspondence, reports and other documents for proper format, grammar, punctuation, and ...

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Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Oregon?

The most popular types of Secretary jobs in Oregon are:

Manager Secretary jobs near you

Secretary (Special Education) - District Office and Seven Oak Middle School

Lebanon Community School

Lebanon, OR • On-site

$19.10 - $25.14/hr

Other

Posted 11 days ago

Job description

**This requires travel between the District Office and Seven Oak Middle School.**
MINIMUM QUALIFICATIONS:
1. High school diploma or equivalent.
2. Criminal history clearance.
3. Demonstrated basic skills through a local academic assessment.
4. Demonstrated secretarial skills as evidenced by district skills assessment.
HOURS:
8 hours per day
Monday thru Friday
195 Days - August thru June
START DATE/WAGES:August 26, 2026
$19.10 - $25.14 hr. - Placement based on experience and per the negotiated LESPA contract.
POSITION SUMMARY:
The primary purpose of this position is to provide secretarial, clerical, record keeping, and organizational services within the offices of a school or district department.
ESSENTIAL FUNCTIONS:
  1. Assists the Executive Secretary, Administrative Assistant, or Office Manager as needed.
  2. Prepares documents, including memos, letters, reports, forms, etc. from dictation, rough draft, or by directive.
  3. Receives, sorts, and distributes mail.
  4. Receives telephone calls and serves as a receptionist, giving related information as necessary.
  5. Creates and maintains files and database systems information in areas of responsibility.
  6. Performs record-keeping tasks as assigned.
  7. Operates computers, calculators, copy machines, fax machines, and other office equipment.
  8. Supervises the health and/or detention room as required.
  9. Understands, interprets, and follows instructions accurately.
  10. Assists parents and community members as needed.
  11. Attends training sessions and secretarial meetings as directed.
  12. Works harmoniously with others and communicates effectively (both orally and in writing) with students, parents, and staff.
  13. Operates a computer and views a computer screen for prolonged periods of time.
  14. Frequent and prolonged talking/hearing conversations.

APPLICATION PROCESS:
Interested applicants must apply through our website at https://lebanonor.schoolspring.com/. Salary as per negotiated agreement. For more information, please contact Director of Special Education, Rachel Hampton at: rachel.hampton@lebanon.k12.or.us
The district's policy is to provide veterans and disabled veterans with preference as required by law and will require applicants to provide certification4 of eligibility for preference, in addition to other requested materials.
Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Office at (541) 259-8949 for additional information or assistance. Speech/hearing impaired applicants may contact the District for help through the Oregon Telecommunications Relay Service by dialing (800)735-2900. Spanish Voice/TTY#: 1-800-735-3896
4 See verification of Veteran's Preference (OAR 839-006-0465). An applicant claiming veteran's or disabled veteran's preference will submit a copy of their Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a certification that the veteran is expected to be discharged or released from active duty under honorable conditions not later than 120 days after the submission of the certification. A disabled veteran may also submit a copy of their letter from the US Department of Veterans Affairs, unless the information is included in the DD Form 214/215 or a certification that the veteran is expected to be medically separated from active duty under honorable conditions not later than 120 days after the submission of the certification.
Lebanon Community School District is an equal opportunity employer.
The District reserves the right to transfer an employee to another position and/or site.

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