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Manager Secretary Jobs in Oregon (NOW HIRING)

Samaritan Health Services

Department Secretary

Newport, OR · On-site

$19.25 - $25.75/hr

Performs a wide range of secretarial and clerical support to ensure efficient operation of the ... Time Management - Ability to organize, plan and prioritize work to complete within required time ...

Samaritan Health Services

Department Secretary

Newport, OR · On-site

$19.25 - $25.75/hr

Performs a wide range of secretarial and clerical support to ensure efficient operation of the ... Time Management - Ability to organize, plan and prioritize work to complete within required time ...

Samaritan Health Services

Department Secretary

Newport, OR · On-site

$20.94 - $30.75/hr

Performs a wide range of secretarial and clerical support to ensure efficient operation of the ... Time Management - Ability to organize, plan and prioritize work to complete within required time ...

US Department of the Treasury

Secretary (OA)

Salem, OR · On-site

$55K/yr

Experience serving as an administrative liaison by coordinating the exchange of program information, administrative actions, and organizational communications among management officials and ...

US Department of the Treasury

Secretary (OA)

Bend, OR · On-site

$55K/yr

Experience serving as an administrative liaison by coordinating the exchange of program information, administrative actions, and organizational communications among management officials and ...

Maloney Lauersdorf Reiner, PC

Legal Secretary

Portland, OR · On-site

$46K - $63K/yr

Routine responsibilities will include formatting and drafting correspondence and pleadings, proofreading and editing, calendaring and case management, electronic filing of pleadings and other ...

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Manager Secretary information

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Oregon?

The most popular types of Secretary jobs in Oregon are:

Manager Secretary jobs near you

Department Secretary

Samaritan Health Services

Newport, OR • On-site

$19.25 - $25.75/hr

Full-time

Posted 4 days ago

Samaritan Health Services rating

6.8

Company rating: 6.8 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

498th of 898 rated healthcare providers

Job description

  • JOB SUMMARY/PURPOSE
    • Performs a wide range of secretarial and clerical support to ensure efficient operation of the department.
  • DEPARTMENT DESCRIPTION
    • The Rehabilitation teams at Samaritan evaluate and treat patients with injuries or conditions that have caused either a decline in physical mobility or functional independence. We offer a variety of specialized services including orthopedic rehab, neurological and stroke rehab, balance and dizziness rehab and chronic pain treatment with the use of movement. The main goal is return to function and community activities.
  • EXPERIENCE/EDUCATION/QUALIFICATIONS
    • High school diploma or equivalent required.
    • Two (2) years experience in a position of similar complexity and responsibility required or equivalent college level course work.
    • Experience and/or training with computer applications required.
    • Experience and/or training with medical terminology preferred.
    • PCH Physical Therapy:
      • Typing speed of 35 wpm preferred.
  • KNOWLEDGE/SKILLS/ABILITIES
    • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
    • Communication - Proficient communication skills in dealing with hospital employees, customers and external organizations. Ability to show tact and professionalism in dealing with a variety of people and to communicate and listen effectively in an appropriate and positive manner.
    • Customer Service - Knowledge of principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.
    • Computer Literacy - Proficient computer skills in department applications.
    • Time Management - Ability to organize, plan and prioritize work to complete within required time frames and to follow-up on pending issues. Ability to perform multiple tasks simultaneously and thrive in dynamic fast-paced environments and under pressure.
    • Confidentiality - Knowledge of State and Federal (HIPAA) laws pertaining to confidentiality of protected health information. Ability to comply with laws and maintain confidentiality of patient information.
  • PHYSICAL DEMANDS

    • Rarely
      (1 - 10% of the time)

      Occasionally
      (11 - 33% of the time)

      Frequently
      (34 - 66% of the time)

      Continually
      (67 – 100% of the time)

      CLIMB - STAIRS

      LIFT (Floor to Waist: 0"-36") 0 - 20 Lbs

      LIFT (Knee to chest: 24"-54") 0 - 20 Lbs

      LIFT (Waist to Eye: up to 54") 0 - 20 Lbs

      CARRY 1-handed, 0 - 20 pounds

      CARRY 2-handed, 0 - 20 pounds

      BEND FORWARD at waist

      KNEEL (on knees)

      STAND

      WALK - LEVEL SURFACE

      ROTATE TRUNK Standing

      REACH - Upward

      PUSH (0-20 pounds force)

      PULL (0-20 pounds force)

      SIT

      ROTATE TRUNK Sitting

      REACH - Forward

      MANUAL DEXTERITY Hands/wrists

      FINGER DEXTERITY

      PINCH Fingers

      GRASP Hand/Fist

      None specified

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