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Assistant Secretary Jobs in Portland, OR (NOW HIRING)

Legacy Health

Scheduler

Vancouver, WA · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Vancouver, WA · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Imaging Scheduler

Tualatin, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Imaging Scheduler

Tualatin, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Vancouver, WA · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Vancouver, WA

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Vancouver, WA · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

LMG NEUROSURGERY

Scheduler

Portland, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Vancouver, WA

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

RADIOLOGY ADMIN

Scheduler

Tualatin, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

RADIOLOGY ADMIN

Scheduler

Vancouver, WA · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Portland, OR

Assistant Secretary information

See Portland, OR salary details

$11

$26

$71

How much do assistant secretary jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for assistant secretary in Portland, OR is $26.84, according to ZipRecruiter salary data. Most workers in this role earn between $18.08 and $28.32 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Portland, OR?

The most popular types of Secretary jobs in Portland, OR are:

What are popular job titles related to Assistant Secretary jobs in Portland, OR?

For Assistant Secretary jobs in Portland, OR, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Portland, OR look for?

The top searched job categories for Assistant Secretary jobs in Portland, OR are:

What cities near Portland, OR are hiring for Assistant Secretary jobs?

Cities near Portland, OR with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Portland, OR as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $55,828 per year, or $26.8 per hour.

Secretary (Transportation)

Gladstone, OR • On-site

John Wetten Elementary School
See more jobs at John Wetten Elementary Schoolexternal

Other

Posted 12 days ago

Job description

Secretary (Transportation)

John Wetten has a Secretary (Transportation) position beginning in the 2026-2027 school year!

Gladstone School District #115 strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster fairness, equity and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the position, and we encourage you to apply. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

Salary is based on experience as per the Classified Salary Schedule - Level M. Gladstone offers stipends for classified staff based on educational experience.

Applicant agrees to assume cost and arrange for FINGERPRINT-BASED CRIMINAL RECORDS CHECK upon offer of employment.

Job Goal:

Greet visitors and assist in providing sound and smooth running of main office and assist in responding to the needs of students, staff, and parents.

Minimum Qualifications
  1. Sound oral and written communication skills.
  2. High school diploma or equivalent documentation.
  3. Sound reading and speaking skills in English.
  4. Emotional and physical stamina to perform the duties assigned to this position.
  5. Ability to exercise tact, patience and courtesy when working with students, staff, parents and the community.
  6. Strong interpersonal/human relations skills.
  7. Knowledge of computers and educational applications.
  8. Experience working with people with disabilities desirable.
  9. Experience in a school setting desirable.
  10. Experience incorporating the perspectives of multiple communities, including communities of color, in the consideration of impacts and outcomes of a decision-making process.
  11. Other qualifications as may be established by the District.
Essential Functions:
  1. Regular attendance and punctuality.
  2. Greet and assist students, parents, and visitors.
  3. Assist in inputting and updating of student information into ESD computer database.
  4. Assist in maintenance of records, reports and files.
  5. Assist in supervision of students at recess and afternoon buses.
  6. Answer telephones, direct calls, and record messages, provide information, and obtain information from callers.
  7. Assist in health room in absence of nurse.
  8. Assist in dispensing student medication.
  9. Assist with photocopying, laminating and other preparation of material requested by staff.
  10. More specific duties may be assigned by the building administrator based on building needs.
  11. Other duties as assigned.
Required Knowledge, Skills, and Abilities:
  1. High School diploma with at least one year office experience.
  2. Proficient skills in typing, filing and general operation of standard office equipment.
  3. Proficient in word processing spreadsheet, computers and their applications.
  4. Sound knowledge of basic academic skills (reading, writing, math).
  5. Capable of working with students of varied ages.
  6. Able to communicate with parents by phone, email and in person.

Apply