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Assistant Secretary Jobs in Oregon (NOW HIRING)

Legacy Health

Scheduler

Portland, OR · On-site

$22.32/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Portland, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

Legacy Health

Scheduler

Tualatin, OR · On-site

$22.32 - $31.90/hr

Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred. Skills: * Knowledge of appropriate computer systems and software. * Knowledge of department ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Oregon

Assistant Secretary information

See Oregon salary details

$11

$26

$71

How much do assistant secretary jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for assistant secretary in Oregon is $26.76, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $28.22 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Oregon?

The most popular types of Secretary jobs in Oregon are:

What are popular job titles related to Assistant Secretary jobs in Oregon?

For Assistant Secretary jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Oregon look for?

The top searched job categories for Assistant Secretary jobs in Oregon are:

What cities in Oregon are hiring for Assistant Secretary jobs?

Cities in Oregon with the most Assistant Secretary job openings:

What are popular job titles related to Assistant Secretary jobs in OR?

For Assistant Secretary jobs in OR, the most frequently searched job titles are:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Oregon as of August 2026, with employment types broken down into 3% As Needed, 73% Full Time, 15% Part Time, 3% Temporary, and 6% Contract. Highlights an 97% In-person, and 3% Hybrid job distribution, with an average salary of $55,658 per year, or $26.8 per hour.

Scheduler

Legacy Health

Portland, OR • On-site

$22.32/hr

Full-time

Re-posted 17 days ago

Job description

Overview
At Legacy, every team member helps shape the patient experience. As a Scheduler, you play a critical role in coordinating care by ensuring that procedures are scheduled accurately and efficiently. Your work supports both patients and clinical teams, helping to create a seamless process that enhances the quality of care we provide. If you're detail-oriented, collaborative, and ready to make a meaningful impact behind the scenes, we encourage you to apply.
Responsibilities
  • Computerized Scheduling: Schedules procedures for multiple rooms using scheduling computer system. Determines availability of staff and room availability based on procedure being performed.
  • Automated Computerized Staffing: May enter staff members and create schedule types, work patterns as needed. May load varying data into system about personnel, budget and staff coverage.
  • Independently performs daily patient/procedure data entry into computer system.
  • May assist manager with maintaining and updating staff profiles.
  • May assist computer program director with various computer duties updating system, timebooking information etc.
  • May independently initiate required reports. Maintains patient confidentiality.
  • May work with the Anesthesia department to create a smooth schedule. Duties may include: assigning each patient's anesthesiologist, notifying Anesthesia of their assigned cases, changes in their schedules, etc. Enters into the computer system patient's assigned anesthesiologist, room number, and any pertinent information needed for the procedure.
  • May function as Secretarial support- performing various and numerous duties. Performs department typing as assigned. Completes patient charges, reviews and updates suture lists, miscellaneous charge list, etc., as needed to ensure proper revenue.

Qualifications
Education:
  • Completion of high school or equivalent.

Experience:
  • Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred.

Skills:
  • Knowledge of appropriate computer systems and software.
  • Knowledge of department policies and procedures.
  • Medical terminology.
  • Requires typing 35 wpm.
  • Demonstrated time management and organizational skills.
  • Demonstrated communication skills.
  • Demonstrated ability to work under stress.
  • Demonstrated ability to work with confidential information.

Pay Range
USD $22.32 - USD $31.90 /Hr.
Our Commitment to Health and Equal Opportunity
Our Legacy is good for health for Our People, Our Patients, Our Communities, Our World. Above all, we will do the right thing.
If you are passionate about our mission and believe you can contribute to our team, we encourage you to apply-even if you don't meet every qualification listed. We are committed to fostering an inclusive environment where everyone can grow and succeed.
Legacy Health is an equal opportunity employer and prohibits unlawful discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion or creed, citizenship status, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other characteristic protected by law.
To learn more about our employee benefits click here: www.legacyhealth.org/For-Health-Professionals/careers/benefiting-you

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