Assistant Secretary Jobs in Oregon (NOW HIRING)

Bend-La Pine Schools

Bend, Oregon 97703

Bend-La Pine Schools (BLS) is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. The goal of this search is to find the best candidate for the position, and it must be acknowledged that the best candidate may be an individual from a less-traditional background. Interested individuals are encouraged to apply even if they don't believe they meet every one of the listed qualifications. Interested individuals who are unsure whether they meet the qualifications of a position, or how this would be determined, should reach out to Human Resources to discuss those qualifications.

Position Title: DATA/CURRICULUM SECRETARY II

Department:

Reports To: Site Administrator/Assistant Principal

JOB DEFINITION:

Under general supervision, the Data/Curriculum Secretary II contributes to the effectiveness of the school by assisting in creating the master schedule, overseeing the grading process, accurately transcribing student course history, performing data input and output control, and other clerical duties. The Data/Curriculum Secretary II is required to have general knowledge of computer programs and student information systems (SIS). The employee works under the supervision of the principal/assistant principal.

This job description may not include all assigned duties. This position is represented by the Oregon School Employees Association (OSEA).

Bend-La Pine Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

ESSENTIAL JOB FUNCTIONS:

• Assists in creating the master schedule, including analyzing data and working with administrators to create a schedule that ensures as many students as possible are fully scheduled.
• Ensures all grades are transcribed at the end of each grading period and that grades are accurately entered by teacher, updates student rank and GPA, uploads transcripts to transcript fulfillment service.
• Creates and maintains transcript records, including transcribing credits for transfer students, college coursework, middle school credits, and credits from credit recovery programs.
• Supports NCAA course approval process as needed. Uploads student transcripts to NCAA Clearinghouse and NAIA.
• Fulfills student transcript requests. Prepares and validates all transcripts for current and former students and provides these legal documents when requested.
• Produces curriculum guide/student forecast materials and enters forecasting information needed for student forecast records; uses SIS reports and makes corrections as needed, both independently and in collaboration with school counselors to ensure student forecasting is accurate and complete.
• Maintenance, collection, and data entry of CTE information to ensure schools earn grant monies to continue programs of study for career/technical path students.
• Utilizes SIS to maintain data and generate reports and queries including, but not limited to, student transcripts, student grades, progress reports, forecasting, and master schedule.
• Prepares statistical reports and other reports as requested by administration and other staff.
• Responsible for school immunization compliance reporting.
• Supports required state testing and ACT testing as needed.
• Assists counseling department with graduation requirements.
• Participates in continuing education on current SIS programs as instruction is required on a regular basis.
• Enters data and tracks passing work samples as necessary for graduation requirements.
• Assists with school internet presence as needed. Supports staff with SIS troubleshooting.
• Assists with the logistics and planning of parent/teacher conferences.
• Creates, designs, and assists with various long-term projects.
• Assists school staff, students, and families as needed.
• Fulfills other related duties as assigned.
• Fulfills performance standards identified in the evaluation process as required by the position.
• Fulfills working conditions and physical effort listed below.

WORKING CONDITIONS:

The employee frequently lifts materials, boxes and equipment weighing up to 30 pounds and/or maneuvers up to 50 pounds. The employee works under tight, inflexible deadlines. The tasks require extreme accuracy and concentration. The employee works with continual interruptions.

KNOWLEDGE, SKILLS, AND ABILITIES:

• SIS system applications.
• Modern office practices and procedures.
• Filing and record keeping systems.
• Safety practices.
• Computer technology and other equipment used in the workplace, as required by the position.
• Design and use spreadsheets. Read, understand, and carry out oral and written instructions.
• Learn the operation of telephones, computers, and other equipment used in the work as required by the position.
• Accurately transfer, record, and convey information and materials as required by the position.
• Establish and maintain effective working relationships with students, teachers, administrators, co-workers, and the public.
• Adhere to the district requirements for a drug-free workplace.
• Communicate clearly and appropriately.
• Able to troubleshoot and maintain SIS equipment.
• Must be able to use district-related software systems, internet, and e-mail systems.
• Abide by confidentiality requirements.
• Possess the physical ability to regularly attend work and fulfill the essential functions of the position with or without reasonable accommodation.

EDUCATION AND EXPERIENCE:

High school diploma and equivalent and one to two years of advanced training/experience in the specific job requirements. Comprehensive knowledge of grammar and the ability to use correct speech and compose routine correspondence is required. The position requires the ability to understand technical instructions (computers).

The position requires general knowledge of technical procedures or work activity. Working knowledge of school district practices or basic policies is necessary. Job proficiency can be acquired in twelve to twenty-four months.

CERTIFICATION AND LICENSING:

Expectations of Professional Conduct:

Employees of Bend-La Pine Schools are expected to adhere to all Bend-La Pine Schools policies and regulations, ensuring compliance with established procedures and expectations. They are to prioritize the well-being of students, aligning their conduct with the core values of public education and the mission, vision, and goals of Bend-La Pine Schools. This entails maintaining consistent and punctual attendance while adhering to site and/or district protocols for reporting absences.

Professionalism extends to personal presentation, with employees expected to maintain attire and grooming appropriate to their roles. While carrying out everyday tasks independently, it's essential to maintain professionalism in how you communicate, both verbally and nonverbally, with students, parents/guardians, the public, and colleagues. This includes valuing and respecting cultural and background differences. Employees of Bend-La Pine Schools are entrusted with fostering a respectful working and learning environment, upholding confidentiality regarding student, staff, and district information at all times.

The statements herein reflect the general nature and level of work expected in this position and are not intended to be an exhaustive list of all responsibilities, duties, or qualifications.

Employees may be assigned additional duties as needed to support district operations, provide coverage, and ensure the effective functioning of the organization. This may include location changes to the assignment in order to address developing district needs.