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Assistant Secretary Jobs in California (NOW HIRING)

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Litigation Secretary

San Francisco, CA · On-site

San Francisco boutique firm that specializes in public entity and non-profit work is seeking an experienced Litigation Assistant/Secretary to join the team. Qualified individuals have at least five ...

Cole Huber LLP

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Litigation Secretary

Roseville, CA · On-site

Previous experience as a legal assistant/secretary at a law firm. * Calendar experience with legal calendaring system e.g. deadlines, including all trial dates, post-trial deadlines, motion and ...

COLE HUBER LLP

Litigation Secretary

Ontario, CA · On-site

Previous experience as a legal assistant/secretary at a law firm is mandatory. * Calendar experience with legal calendaring system e.g. deadlines, including all trial dates, post-trial deadlines ...

LHH US

Litigation Secretary (Costa Mesa)

Costa Mesa, CA · Hybrid

$85K - $110K/yr

Prepare client materials and maintain organized case files * Assist with expense reports, time ... secretary experience * Strong experience with state and federal e-filing (CA courts required)

LHH US

Litigation Secretary (Costa Mesa)

Costa Mesa, CA · Hybrid

$85K - $110K/yr

Prepare client materials and maintain organized case files * Assist with expense reports, time ... secretary experience * Strong experience with state and federal e-filing (CA courts required)

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Assistant Secretary information

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$10

$24

$66

How much do assistant secretary jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for assistant secretary in California is $24.98, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $26.35 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in California? The most popular types of Secretary jobs in California are:
What are popular job titles related to Assistant Secretary jobs in California? For Assistant Secretary jobs in California, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in California look for? The top searched job categories for Assistant Secretary jobs in California are:
What cities in California are hiring for Assistant Secretary jobs? Cities in California with the most Assistant Secretary job openings:
What are popular job titles related to Assistant Secretary jobs in CA? For Assistant Secretary jobs in CA, the most frequently searched job titles are:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in California as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 27% Part Time, 3% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $51,953 per year, or $25 per hour.

Office Assistant - Secretary

Future Auto Service

Burbank, CA • On-site

$18 - $24/hr

Full-time

Retirement

Re-posted 24 days ago

Job description

Future Auto Service, a reputable automotive service provider in Burbank, CA, is seeking a dedicated full-time Office Assistant - Secretary to join our in-office team.


GREAT PAY

This full-time Office Assistant - Secretary position offers an hourly wage of $18 – $24, depending on experience.


EXCELLENT BENEFITS

  • An IRA
  • Bonuses
  • Flat-rate work
  • A pristine work environment with the latest tools and equipment
  • Frequent company lunches and fun company parties

YOUR NEW ROLE AS AN OFFICE ASSISTANT - SECRETARY

The Office Assistant - Secretary will work full-time from 8:00 a.m. to 5:00 p.m., Monday through Friday. Weekend hours may be required and will be specified as needed.

In this role, you will begin each day by managing a variety of essential office functions. You will answer incoming phone calls, communicate with warranty and insurance companies, and conduct follow-up calls regarding services. You will also make reminder calls to customers about upcoming appointments and ensure that all customer interactions and notes are recorded with precision. Additionally, you will take intake photos of vehicles as they arrive to maintain accurate records. Your ability to remain organized and attentive to detail will contribute to the smooth operation of the office and a positive experience for our customers.


REQUIREMENTS

  • High school diploma or equivalent (some higher education is preferred)
  • Go-getter mindset
  • Good listening skills
  • Highly organized and detailed in customer notes and interactions
  • Strong communication skills
  • Bilingual skills (a plus)

ABOUT OUR FAMILY

Future Auto Service is known for delivering reliable and high-quality auto repair and maintenance. Since 2016, when we took over a well-established mechanic shop, we have focused on doing more for our customers. Our experienced team works in a clean, well-equipped shop and uses the latest tools to provide fast, dependable service. Many first-time visitors become regular customers because of our commitment to excellence. Join our busy shop and grow your career with a team that values and supports you.

If you are interested in joining Future Auto Service, we invite you to apply using our mobile-friendly application process. We look forward to meeting you!


Job Posted by ApplicantPro