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Assistant Secretary Jobs in Riverside, CA (NOW HIRING)

COLE HUBER LLP

Litigation Secretary

Ontario, CA · On-site

Previous experience as a legal assistant/secretary at a law firm is mandatory. * Calendar experience with legal calendaring system e.g. deadlines, including all trial dates, post-trial deadlines ...

Aleshire & Wynder, LLP

Litigation Secretary

Irvine, CA · On-site

$37 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our ... Your exceptional organizational and interpersonal skills will be put to use as you assist in ...

Aleshire & Wynder, LLP

Litigation Secretary

Irvine, CA · On-site

$37 - $45/hr

As a Litigation Secretary, you will play a crucial role in ensuring the smooth operation of our ... Your exceptional organizational and interpersonal skills will be put to use as you assist in ...

Fraser Watson & Croutch LLP

Be Seen First

Legal Secretary

Irvine, CA · On-site

$52K - $85K/yr

The Legal Secretary is responsible for providing administrative support to attorneys on a day-to ... * Assist with preparation for meetings, depositions, hearings, meditations, trials and other ...

VISTAS LAW GROUP LLP

Legal Secretary

Ontario, CA

$20 - $25/hr

... Assist with scheduling meetings and consultations Process incoming and outgoing mail and emails Perform general administrative and clerical duties as needed Qualifications Prior legal secretary or ...

VISTAS LAW GROUP LLP

Legal Secretary

Ontario, CA · On-site

$20 - $25/hr

... Assist with scheduling meetings and consultations Process incoming and outgoing mail and emails Perform general administrative and clerical duties as needed Qualifications Prior legal secretary or ...

VISTAS LAW GROUP LLP

Legal Secretary

Ontario, CA · On-site

$20 - $25/hr

... Assist with scheduling meetings and consultations Process incoming and outgoing mail and emails Perform general administrative and clerical duties as needed Qualifications Prior legal secretary or ...

Robert Half

Legal Secretary

Irvine, CA · On-site

$85K - $105K/yr

Maintain case files and assist with trial preparation * Process time entries and expense reports Qualifications * 5+ years of legal secretary experience within a law firm environment * Strong ...

AMS Staffing, Inc.

Legal Secretary- 3612778

Riverside, CA · Hybrid

$85K - $100K/yr

Legal Secretary Location: Riverside, CA 92507 Salary/Payrate: $85K-$100K annually and AWESOME ... Maintain attorney calendars, including meetings, deadlines, and project timelines. * Assist with ...

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How much do assistant secretary jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for assistant secretary in Riverside, CA is $26.40, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $27.84 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Riverside, CA? The most popular types of Secretary jobs in Riverside, CA are:
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What cities near Riverside, CA are hiring for Assistant Secretary jobs? Cities near Riverside, CA with the most Assistant Secretary job openings:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Riverside, CA as of May 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $54,920 per year, or $26.4 per hour.
Litigation Secretary

Litigation Secretary

COLE HUBER LLP

Ontario, CA • On-site

Full-time

Medical, Dental, Vision, Life

Posted yesterday

Job description

LITIGATION SECRETARY

Ontario office of municipal defense firm seeks an experienced Litigation Secretary with 5 years of experience to support the multiple senior level attorneys with complex litigation and transactional practices.  This is a great opportunity for a motivated, energetic individual to gain practical working experience with opportunity for growth and development.  This position requires good communication and organizational skills.  The ideal candidate will be a team player. 

SUMMARY

The Litigation Secretary is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.  Strong Microsoft Word features skills and excellent written and verbal communication skills are necessary.  Candidate must be a reliable, service-oriented individual who can thrive in a fast-paced, team environment. 

Essential Job Duties and Responsibilities:

Court filings and litigation case file management.  Calendar management and scheduling depositions, mediations, meetings and teleconferences.  Ability to respond in real time to rapidly-changing schedules and shifting priorities, and to juggle events across multiple calendars.  Knowledge and proficiency with all components of Microsoft Office is essential, as is knowledge and proficiency in the state and federal e-filing systems.  Ability to work smoothly, proficiently and professionally with a geographically distributed client base and Legal department, at all levels of the company up to and including senior executives and their staffs.  Ability to work cooperatively in a large team environment.  Travel planning.  Responsible for developing and maintaining legal or business type filing systems with a demonstrated proficiency in proofreading and formatting court pleadings, business letters, and correspondence using Word; preparation of reports using various Microsoft Office products.

  • Manage legal calendar, including but not limited to calendaring court appearances (telephonic and in-person) and law and motion deadlines.
  • Check tentative rulings and notify appropriate in-house counsel.
  • Review case updates and advise counsel regarding upcoming deadlines including but not limited to discovery and law and motion.
  • File documents and/or pleadings via various vendors, ensuring compliance with e-filing rules and e-service procedures.

Knowledge, Skills, and Abilities:

  • Complex litigation background is a MUST.
  • Previous experience as a legal assistant/secretary at a law firm is mandatory.
  • Calendar experience with legal calendaring system e.g. deadlines, including all trial dates, post-trial deadlines, motion and opposition deadlines, discovery deadlines, etc.
  • Knowledge of pleading and discovery documents, including ability to type, edit and format legal documents and correspondence (including TOC/TOA Skills).
  • Ability to take initiative; organize and prioritize workload and use own judgement in decision making on how to adequately and efficiently meet all deadlines for multiple attorneys; must have the ability to multi-task effectively; work well independently and as part of a team.
  • Excellent written and verbal communication skills.
  • Deadline and detail-oriented.
  • Ability to file documents online via various vendors, including compliance with e-filing rules and e-service procedures.
  • Familiarity with Microsoft Office Suite mandatory.  Knowledge of Deadline Assistant and Essential Forms a plus.

The firm offers a competitive salary, excellent benefits package and a congenial work environment.  Position begins ASAP.  40 hours per week.  Please send resume to mbeal@colehuber.com.

Company Description

Founded in 2007, Cole Huber LLP is a litigation and municipal law firm founded on a commitment to excellence. From our Northern California (Roseville) and Southern California (Ontario) offices, our firm provides a wide range of legal services to local agencies throughout the state.
Our firm has excelled as a provider of litigation services. Typically representing clients on the defense side, we have a track record of obtaining successful results in court (bench and jury trials), before administrative agencies, during arbitration or mediation, and through pre-litigation settlement discussions.