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Assistant Secretary Jobs in Riverside, CA (NOW HIRING)

AMS Staffing, Inc.

Legal Secretary- 3612778

Riverside, CA · Hybrid

$85K - $100K/yr

Legal Secretary Location: Riverside, CA 92507 Salary/Payrate: $85K-$100K annually and AWESOME ... Maintain attorney calendars, including meetings, deadlines, and project timelines. * Assist with ...

Apply Early

C&M Legal Search

Litigation Legal Secretary

Orange, CA · On-site

$70K - $95K/yr

The Litigation Legal Secretary will assist attorneys with day-to-day case management tasks, track deadlines, and ensure all court and internal timelines are met. Duties also include preparing ...

Jackson Lewis P.C.

Legal Secretary

Orange, CA · On-site

$47.20 - $55.60/hr

In this role, the legal secretary will work with a dynamic team including multiple attorneys ... Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. * Complete ...

Jackson Lewis P.C.

Legal Secretary

Orange, CA · On-site

$47.20 - $55.60/hr

In this role, the legal secretary will work with a dynamic team including multiple attorneys ... Maintain and review attorney calendars to assist attorneys with filing deadlines, etc. * Complete ...

MTC

Secretary, Programs

San Bernardino, CA · On-site

$24.18/hr

Perform secretarial duties including typing of correspondence and other materials. * Maintain and ... schedules. * Assist in the maintenance and update of the center's master standard operating ...

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All JobsAssistant Secretary JobsAssistant Secretary Jobs in Riverside, CA

Assistant Secretary information

See Riverside, CA salary details

$11

$26

$70

How much do assistant secretary jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for assistant secretary in Riverside, CA is $26.40, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $27.84 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What does an Assistant Secretary do?

An Assistant Secretary is a senior official who supports the Secretary in managing specific departments or divisions within an organization or government agency. They often oversee administrative functions, coordinate policies, and assist with strategic planning, requiring strong leadership and organizational skills.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What qualifications do I need to be an administrative assistant?

To become an administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Proficiency in office software like Microsoft Office and experience with administrative tasks are often required, and some roles may prefer post-secondary education or relevant certifications.

Is EA a dead-end job?

An Assistant Secretary role is typically a mid- to senior-level administrative or managerial position within government or organizations, offering opportunities for career advancement and skill development. While some roles may have limited upward mobility depending on the organization, many Assistant Secretaries progress to higher executive positions or specialized areas with experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Riverside, CA? The most popular types of Secretary jobs in Riverside, CA are:
What are popular job titles related to Assistant Secretary jobs in Riverside, CA? For Assistant Secretary jobs in Riverside, CA, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Riverside, CA look for? The top searched job categories for Assistant Secretary jobs in Riverside, CA are:
What cities near Riverside, CA are hiring for Assistant Secretary jobs? Cities near Riverside, CA with the most Assistant Secretary job openings:
Assistant Secretary jobs near you
Legal Secretary- 3612778

Legal Secretary- 3612778

AMS Staffing, Inc.

Riverside, CA • Hybrid

$85K - $100K/yr

Full-time

Posted 26 days ago

Be an early applicant

Job description

Job Title: Legal Secretary

Location: Riverside, CA 92507

Salary/Payrate: $85K-$100K annually and AWESOME benefits!!!

Work Environment: Hybrid (3 of days WFH after initial training period)

Term: Permanent / Fulltime 

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired


JOB DESCRIPTION

A mid‑sized law firm is seeking an experienced Legal Secretary to provide high‑level administrative and document support to a team of attorneys. This full‑time position offers a hybrid work arrangement following the initial training period.


Position Overview: 

The Legal Secretary will handle a wide range of administrative, organizational, and document‑production responsibilities. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate is proactive, adaptable, and comfortable supporting attorneys with varied practice needs.


Responsibilities:

  • Prepare, revise, and finalize legal documents, correspondence, and supporting materials.
  • Maintain attorney calendars, including meetings, deadlines, and project timelines.
  • Assist with assembling materials for meetings, hearings, and client presentations.
  • Organize and maintain electronic and physical files using the firm’s document management tools.
  • Track deadlines and ensure timely completion of required filings or submissions.
  • Communicate professionally with clients, internal staff, and external contacts.
  • Coordinate billing information, timekeeping entries, and related administrative tasks.
  • Provide occasional support for litigation‑related activities, such as formatting pleadings or organizing case materials.
  • Handle confidential information with discretion and professionalism.
  • Perform additional administrative duties as needed to support the attorneys and office operations.


Qualifications:

  • High school diploma required; additional education or legal coursework preferred.
  • Extensive experience (typically 7+ years) as a legal secretary or legal administrative professional.
  • Background supporting attorneys in any civil practice area is highly valued.
  • Strong writing, proofreading, and communication skills.
  • Ability to manage competing deadlines and maintain organization in a busy environment.
  • Demonstrated ability to work independently while also collaborating effectively with a team.
  • Proficiency with Microsoft Office and Adobe Acrobat.
  • Experience using legal technology platforms such as document management systems, time‑entry software, and calendaring tools (specific systems may vary).