ZipRecruiter

Log In

1

Assistant Secretary Jobs in Riverside, CA (NOW HIRING)

Deprez & Son Inc

Rental Secretary

Riverside, CA · On-site

$20 - $23/hr

Greet and assist prospective residents in person, over the phone, and/or via email. * Conduct property tours, highlighting available homes and community features. * Process leasing applications and ...

Deprez & Son Inc

Rental Secretary

Riverside, CA · On-site

$20 - $23/hr

Greet and assist prospective residents in person, over the phone, and/or via email. * Conduct property tours, highlighting available homes and community features. * Process leasing applications and ...

Deprez & Son Inc

Rental Secretary

Riverside, CA · On-site

$20 - $23/hr

Greet and assist prospective residents in person, over the phone, and/or via email. * Conduct property tours, highlighting available homes and community features. * Process leasing applications and ...

MOET Law Group

Legal Assistant

Irvine, CA · On-site

$18 - $23/hr

This full-time, in-person role in Irvine, CA is ideal for a legal assistant or legal secretary who thrives in a fast-paced legal environment and enjoys client interaction, organization, and ...

next page

Showing results 1-20

All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Riverside, CA

Assistant Secretary information

See Riverside, CA salary details

$11

$26

$70

How much do assistant secretary jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for assistant secretary in Riverside, CA is $26.40, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $27.84 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What does an Assistant Secretary do?

An Assistant Secretary is a senior official who supports the Secretary in managing specific departments or divisions within an organization or government agency. They often oversee administrative functions, coordinate policies, and assist with strategic planning, requiring strong leadership and organizational skills.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What qualifications do I need to be an administrative assistant?

To become an administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Proficiency in office software like Microsoft Office and experience with administrative tasks are often required, and some roles may prefer post-secondary education or relevant certifications.

Is EA a dead-end job?

An Assistant Secretary role is typically a mid- to senior-level administrative or managerial position within government or organizations, offering opportunities for career advancement and skill development. While some roles may have limited upward mobility depending on the organization, many Assistant Secretaries progress to higher executive positions or specialized areas with experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Riverside, CA? The most popular types of Secretary jobs in Riverside, CA are:
What are popular job titles related to Assistant Secretary jobs in Riverside, CA? For Assistant Secretary jobs in Riverside, CA, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Riverside, CA look for? The top searched job categories for Assistant Secretary jobs in Riverside, CA are:
What cities near Riverside, CA are hiring for Assistant Secretary jobs? Cities near Riverside, CA with the most Assistant Secretary job openings:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Riverside, CA as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $54,920 per year, or $26.4 per hour.

Secretary / Administrative Assistant (5863)

Ghostrock LLC

Norco, CA • On-site

$18.25 - $25/hr

Full-time

Posted 14 days ago

Job description

Ghostrock, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a Secretary / Administrative Assistant in Norco, CA.
POSITION RESPONSIBILITIES:
  • Perform office-related duties including operating office equipment, filing documents, word processing, sorting /distributing mail daily, and performing reception duties.
  • Handle, and safeguard classified materials up to the SECRET level, to include the sorting and distribution of classified mail, in accordance with (IAW) DOD Manual 5200.01.
  • Perform access control duties, including the opening and closing of cipher locks for rooms containing classified information up to the SECRET level, when authorized.
  • Assist with Safe Custodian duties for locking up and maintaining classified documents temporarily when required IAW DOD Manual 5200.01.
  • Screen phone calls, incoming correspondence and visitors. Provide telephone coverage Monday through Friday from 0800-1600 local time for each performance site
  • Make complete arrangements for meetings and events. Ensure that agendas, security clearances, briefing materials, and visual aids are prepared and in place.
  • Update telephone lists and coordinate base office relocation for Government employees via ServiceNow.
  • Assist with building representative duties relating to facility maintenance (e.g., putting in or calling in trouble calls for the respective buildings). Assist with safety building representative duties and building fire warden duties relating to safety measures for the respective buildings.
  • Provide data entry support for reports, charts, and metrics.
  • Provide the Government a monthly progress, status and management report to include progress of work, and the status of the program assigned tasking and notification of existing or potential problem areas.
  • Provide a monthly financial report that addresses the status of funding on the Task Order to include total funding provided, labor funding expended, Other Direct Costs (ODCs) billed.
  • Provide the Government with a personnel roster of all personnel
  • Submit a report describing the company's organization, assignment of functions, duties and responsibilities, management procedures and policies, and reporting requirements for the conduct of contractually imposed tasks projects or programs.
  • Notify the Government when contractors enter onto or separate from the Task Order.
  • Track and report the completion status of their mandatory training
  • Correspondence Support:
  • Proofread, format, and edit official correspondence documents IAW SECNAV M-5216.5.
  • Prepare documents, minutes, and action item tracking in support of meetings and video/teleconferences.
  • Collect information from the files or staff for routine inquiries on office programs or periodic reports and refer non-routine requests to appropriate staff members.
  • Timekeeping Support:
  • Provide data entry and review of Government employee timekeeping information in Navy Enterprise Resource Planning (ERP) system IAW NSWCCORDIVINST 12600.2A. 5.2.4
  • Travel Support:
  • Make travel arrangements to include making reservations, preparing travel authorizations, assisting with travel claims, and reviewing all travel documentation IAW DoDI 5154.31, Volume 3 and the Joint Forces Travel Regulation.
  • Assist, coordinate and send security clearance along with other pertinent documentation to Government personnel for Defense Information System for Security. Ensure the accuracy and completeness of all submitted information.
  • Shipping/Supply Support:
  • Input shipping data into Navy ERP and ensure items for shipment are wrapped/packaged IAW NSWCCORDIVINST 7322.1A.
  • Gather and organize supply requests from designated personnel or departments, ensuring all required information is complete and accurate, and submit the complied orders to the Government for review and processing.
  • Records Management:
  • Maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans.
  • Complete records management tasks IAW SECNAVINST 5210.8F, including labeling folders, files, and cabinets.
  • Submit an Accident Incident Report to the Government for any unusual or non-routine incidents

POSITION REQUIREMENTS:
  • High School Diploma
  • Secret Security Clearance Eligible
  • At least 1 year of relevant experience

Compensation: $26.95/hr
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Apply