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Assistant Secretary Jobs in San Rafael, CA (NOW HIRING)

Rincon Search

Litigation Secretary

San Francisco, CA · On-site

San Francisco boutique firm that specializes in public entity and non-profit work is seeking an experienced Litigation Assistant/Secretary to join the team. Qualified individuals have at least five ...

Avata Partners

Secretary

San Francisco, CA · On-site

$51K - $70K/yr

Corporate Legal Secretary About the Role Join a respected law firm as a Corporate Legal Secretary ... Process expense reports, invoices, and assist with billing * Coordinate logistics for meetings ...

Whitemore James Black, Inc.

Be Seen First

Legal Secretary

San Francisco, CA · On-site

$80K - $100K/yr

We specialize in the placement of attorneys, paralegals, law firm administrators, executive assistants, legal secretaries, and support staff. Our recruiters each have over a decade of experience and ...

Telesolv Consulting

Secretary II

San Francisco, CA · On-site

$28.45/hr

Description TeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the San Francisco, CA area. The qualified candidate shall have Advanced knowledge and ...

100KCrossing

Legal Secretary

San Francisco, CA · Hybrid

$51K - $70K/yr

Legal Secretary The Legal Secretary provides litigation and administrative support to attorneys ... Maintain attorney time records and assist with billing and other administrative tasks. Monitor ...

100KCrossing

Legal Secretary

San Francisco, CA · Hybrid

$51K - $70K/yr

Legal Secretary The Legal Secretary provides litigation and administrative support to attorneys ... Maintain attorney time records and assist with billing and other administrative tasks. Monitor ...

LHH US

Legal Secretary (San Francisco)

San Francisco, CA · Hybrid

$100K - $130K/yr

Litigation Secretary Location: San Francisco, CA. Pay Rate and Benefits: $100,000 to $130,000 per ... Manage court deadlines and assist in calculating pre-trial dates. * Coordinate and schedule ...

LHH US

Legal Secretary (San Francisco)

San Francisco, CA · Hybrid

$100K - $130K/yr

Litigation Secretary Location: San Francisco, CA. Pay Rate and Benefits: $100,000 to $130,000 per ... Manage court deadlines and assist in calculating pre-trial dates. * Coordinate and schedule ...

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Assistant Secretary information

See San Rafael, CA salary details

$12

$28

$75

How much do assistant secretary jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for assistant secretary in San Rafael, CA is $28.21, according to ZipRecruiter salary data. Most workers in this role earn between $19.04 and $29.76 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in San Rafael, CA?

The most popular types of Secretary jobs in San Rafael, CA are:

What job categories do people searching Assistant Secretary jobs in San Rafael, CA look for?

The top searched job categories for Assistant Secretary jobs in San Rafael, CA are:

What cities near San Rafael, CA are hiring for Assistant Secretary jobs?

Cities near San Rafael, CA with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in San Rafael, CA as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $58,681 per year, or $28.2 per hour.

Litigation Secretary

Rincon Search

San Francisco, CA • On-site

Full-time

Re-posted 17 days ago

Job description


San Francisco boutique firm that specializes in public entity and non-profit work is seeking an experienced Litigation Assistant/Secretary to join the team. Qualified individuals have at least five (5) years of litigation support experience, are well versed in court filings and rules, and able to meet deadlines.
RESPONSIBILITIES
• Prepare for trials, hearings, and other litigation matters
• Proficiently prepare and format court documents for California state and federal courts
• E-file in all California state and federal courts
• Conduct research on court requirements for filings
• Create TOAs and TOCs
• Prepare and serve subpoenas
• Prioritize and track projects and deadlines
QUALIFICATIONS & SKILLS
Willingness to learn and flexibility to adapt to the needs of the practice.
Strong communication, organizational and record-keeping skills as well a keen eye for details.
Candidates must be skilled in the following areas:
• Knowledge of local, State of California and federal rules
• Preparation and filing/e-filing of court documents
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
• Moderate knowledge and experience with Adobe Acrobat Pro
• Working knowledge of document management systems such as iManage and ediscovery platforms
• Understanding of legal calendaring systems such as Deadlines.com and Compulaw, a plus
• Experience with Appellate filings also a plus
The firm offers a hybrid schedule(3 in office, 2 WFH), competitive salary and comprehensive benefits.

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