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Entry Level Secretary Jobs in California (NOW HIRING)

GovernmentJobs.com

Legal Secretary (Entry)

Fairfield, CA · On-site

$45K - $61K/yr

This class is the entry level in the Legal Secretary series and is characterized by the responsibility to provide clerical and administrative support in the preparation, processing, coordination ...

County of Tehama

Legal Secretary I/II

Red Bluff, CA

$20 - $24.31/hr

SALARY (A - E Steps) Legal Secretary I: $20.00 - $24.31 Hourly/$1,600.00 - $1,944.80 Biweekly Legal ... Candidates who exceed entry level qualifications may be considered, with approval from the Board of ...

Tehama County, CA

Legal Secretary I/II

Red Bluff, CA · On-site

$22.07 - $26.83/hr

SALARY (A - E Steps) Legal Secretary I: $20.00 - $24.31 Hourly/$1,600.00 - $1,944.80 Biweekly Legal ... Candidates who exceed entry level qualifications may be considered, with approval from the Board of ...

Tehama County, CA

Legal Secretary I/II

Red Bluff, CA · On-site

$22.07 - $26.83/hr

SALARY (A - E Steps) Legal Secretary I: $20.00 - $24.31 Hourly/$1,600.00 - $1,944.80 Biweekly Legal ... Candidates who exceed entry level qualifications may be considered, with approval from the Board of ...

New

Solano County

Legal Secretary (Entry)

Fairfield, CA · On-site

$60K - $73K/yr

This class is the entry level in the Legal Secretary series and is characterized by the responsibility to provide clerical and administrative support in the preparation, processing, coordination ...

Liberty Charter School

Secretary I

Madera, CA · On-site

Job Summary Monday-Friday: 7:00a-3:30pm & 8:00a-4:30pm This is an entry level 12-month position Requirements / Qualifications • 6 months clerical experience in an office environment. • ...

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Entry Level Secretary information

See California salary details

$24.2K

$45.3K

$62.2K

How much do entry level secretary jobs pay per year?

As of Aug 7, 2026, the average yearly pay for entry level secretary in California is $45,343.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $51,800.00 per year, depending on experience, location, and employer.

How to work as an entry level secretary with no experience?

An entry level secretary role typically requires basic organizational and communication skills. To qualify, focus on developing proficiency in office software like Microsoft Office, demonstrate reliability, and highlight any relevant coursework or volunteer experience in your application. On-the-job training is common, so a positive attitude and willingness to learn are important.

Can I be an entry level secretary with no experience?

Entry level secretary positions often do not require prior experience, focusing instead on basic skills such as organization, communication, and familiarity with office software like Microsoft Office. Employers may provide on-the-job training, making it possible to start without previous experience in the role.

What is an entry level secretary?

An Entry Level Secretary provides administrative and clerical support to ensure the smooth operation of an office. Responsibilities typically include answering phones, scheduling appointments, handling correspondence, and maintaining records. This role requires good organizational skills, attention to detail, and basic computer proficiency. It is an excellent starting position for individuals looking to build a career in administration or office management.

What are the typical daily responsibilities of an entry level secretary?

As an Entry Level Secretary, your day-to-day tasks may include answering phones, managing calendars, scheduling meetings, handling correspondence, and maintaining files or office supplies. You might also assist with basic data entry, prepare simple reports or documents, and provide support to other team members or departments as needed. Collaboration with coworkers, supervisors, and visitors is common, so you'll regularly interact with a variety of people. These tasks help keep the office running smoothly and are an excellent opportunity to learn about business processes in a supportive environment.

What are the key skills and qualifications needed to thrive as an entry level secretary?

To succeed as an Entry Level Secretary, you need strong organizational skills, attention to detail, and proficiency in basic office software such as Microsoft Office Suite or Google Workspace, along with at least a high school diploma or equivalent. Familiarity with office equipment, scheduling tools, and basic data entry systems is commonly required, while additional certifications like Certified Administrative Professional (CAP) can be a plus. Excellent communication, time management, and a positive, service-oriented attitude help an entry level secretary stand out. These skills ensure efficient office operations, effective team support, and smooth handling of a variety of administrative tasks.

What are the most commonly searched types of Secretary jobs in California? The most popular types of Secretary jobs in California are:
What are popular job titles related to Entry Level Secretary jobs in California? For Entry Level Secretary jobs in California, the most frequently searched job titles are:
What job categories do people searching Entry Level Secretary jobs in California look for? The top searched job categories for Entry Level Secretary jobs in California are:
What cities in California are hiring for Entry Level Secretary jobs? Cities in California with the most Entry Level Secretary job openings:
Entry Level Secretary jobs near you
Infographic showing various Entry Level Secretary job openings in California as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 12% Part Time, 1% Temporary, and 6% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $45,343 per year, or $21.8 per hour.

LEGAL SECRETARY I

Cooperative of American Physicians, Inc.

San Diego, CA • On-site

$48K - $65K/yr

Full-time

Posted 23 days ago

Job description

Description:

OVERVIEW: Performs entry-level secretarial and administrative support for the Legal Department across all regions. Provides administrative assistance to attorneys and legal staff while handling routine legal secretarial responsibilities with increasing independence. This position is designed for individuals with prior administrative or secretarial experience who are developing knowledge of legal procedures, terminology, and court processes while contributing to the day-to-day operations of the department..

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provides clerical, secretarial, and administrative support to attorneys and the Legal Department.
  • Prepares, formats, proofreads, and processes legal correspondence, reports, forms, pleadings, and other legal documents.
  • Maintains physical and electronic legal files in accordance with department records management procedures.
  • Coordinates attorney calendars, schedules meetings, hearings, depositions, and other appointments.
  • Answers telephone calls, greets visitors, responds to routine inquiries, and directs requests to appropriate personnel.
  • Receives, distributes, and processes incoming and outgoing mail, email, and legal documents.
  • Enters and maintains data in case management systems, databases, and other departmental records.
  • Assists with court filings and other legal processes while becoming familiar with applicable court rules, filing requirements, and legal terminology.
  • Operates standard office equipment and utilizes Microsoft Office applications, document management systems, and case management software.
  • Maintains confidentiality of legal matters and sensitive information at all times.
  • Organizes work effectively, prioritizes assignments, and meets established deadlines.
  • Performs other related duties as assigned.
  • Participates in department and company projects as requested.
Requirements:

EDUCATION AND/OR EXPERIENCE

  • High school diploma or GED required.
  • One (1) to three (3) years of administrative, secretarial, or office support experience required; experience in a legal or professional office environment is preferred.
  • An equivalent combination of education and experience may be considered.

OTHER SKILLS AND ABILITIES

  • Working knowledge of general office procedures and administrative practices.
  • Ability to learn legal terminology, legal office procedures, court rules, and filing requirements.
  • Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines.
  • Ability to work independently, exercise sound judgment, and demonstrate initiative.
  • Proficiency with Microsoft Office Suite (Word, Outlook, Teams, and Excel) and the ability to learn department-specific software applications.
  • Effective verbal and written communication skills.
  • Strong attention to detail and accuracy.
  • Ability to maintain strict confidentiality and handle sensitive information with discretion.