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Administrative Assistant II, Counseling and Advising at College of the Siskiyous Share on X Print Application Deadline Continuous Date Posted 9/25/2025 Contact Human Resources 530-938-5555 Number of Openings 1 Salary Pay Range $48,306.00 - $68,755.00 Annually Add'l Salary Info Salary: $48,306.00 - $68,755.00 Annually Length of Work Year see in job descripton Employment Type Full Time About the Employer Established in 1957, College of the Siskiyous is one of 113 publicly funded California community colleges. Classes began September 10, 1959 with 67 students and only three campus buildings. Since that humble beginning, College of the Siskiyous (COS) has greatly expanded its programs, services, and facilities

COS is accredited by the Accrediting Commission for Community and Junior Colleges (ACCJC) of the Western Association of Schools and Colleges. The Fire/Emergency Response Technology Program is approved as an accredited regional academy for the State Fire Marshal's Office. The Paramedic/Emergency Medical Technician, Licensed Vocational Nursing and Registered Nursing Programs are accredited by their respective state agencies.

COS is located at the base of majestic Mount Shasta (elevation 14,162 feet) in far northern California. Its 250-acre primary campus is centered in the historic lumber town of Weed, named after its founder Abner Weed, and is easily accessible from Interstate 5 and Highway 97. The primary campus offers numerous associate degree and certificate programs in the arts, athletics, humanities, sciences, mathematics as well as career and technical programs in business/computer science, EMS-Paramedic, Fire, and Welding, to name but a few.

Students have access to academic counseling, academic assessment, library services and resources, career counseling, personal counseling, financial aid assistance, Disabled Students Programs and Services (DSPS), Extended Opportunity Programs and Services (EOPS), Student Support Services (SSS), textbook sales and buy backs, and tutoring services. COS is also one of only eleven community colleges in California to offer students on-campus student housing. In addition to its primary campus, COS operates a smaller campus in Yreka, 30 miles north of Weed, which is the site of the Rural Health Sciences Institute (RHSI) and the Technology Training Center.

In Yreka, a variety of transfer, general education, vocational, continuing education, distance education, and lifelong learning classes are available. Similar to the primary campus, the Yreka campus provides complete registration and advising services. Yreka Campus facilities also include a computer lab with full Internet access, general purpose classrooms, multiple classrooms with videoconferencing capabilities, the Law Enforcement Training Center with a firearms training simulator classroom, fully-equipped physical education room, and the Rural Health Scien Job Description / Essential Elements: Print College of the Siskiyous Administrative Assistant II, Counseling and Advising Job# 202200145 Salary: $48,306.00 - $68,755.00 Annually Deadline: Continuous Complete job description and application available online at: http://50.73.55.13/counter.php?id=309775 Under the direction of the assigned administrator, perform varied and responsible secretarial and administrative assistant duties in support of the Counseling & Advising Office and Student Support Programs and to relieve the administrator and Counseling & Advising Office Staff and Faculty of administrative and clerical duties; plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator and Office; prepare and maintain a variety of manual and automated records and reports related to assigned activities

This position will be assigned to split their time assisting the Articulation Officer, Dual Enrollment Coordinator/Counselor, and to support the Counseling & Advising Office. College of the Siskiyous seeks applicants who possess the skills and qualities necessary to provide exceptional support to our diverse student body. We are committed to fostering an inclusive and equitable environment that reflects the richness of our community.

If you share our commitment to social and racial justice and are passionate about creating a more equitable educational experience, we encourage you to apply. Key Duties & Responsibilities Serve as primary secretary to the assigned administrator or assigned office; perform public relations and communication services for the administrator or Office; receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and other events. Perform varied and responsible secretarial and administrative assistant duties in support of an instructional division having multiple departments or a single function of similar scope and to relieve the administrator and/or Office Staff of administrative and clerical detail.

Plan, coordinate and organize office activities and coordinate flow of communications and information; assure smooth and efficient office operations. Receive visitors, including administrators, staff, parents and the public; provide information or direct to appropriate personnel; exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator as needed; provide technical information and assistance related to program or organizational operations and related laws, rules regulations, policies and procedures. Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, financial activity, budgets, attendance, staff, projects and assigned duties; establish and maintain filing systems; revise, verify, proofread and edit a variety of documents.

Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets, manipulate data and generate various computerized lists and reports as requested; assure accuracy of input and output data. Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, fliers, requisitions, handbooks, newsletters, brochures, certificates, contracts and other materials; format materials to meet program and office needs. Research, compile and verify a variety of data and information; compute statistical information for various reports as necessary; process a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed.

Perform special projects and prepare various forms and reports on behalf of the assigned administrator; attend to administrative details on special matters as assigned. Coordinate, schedule and attend a variety of meetings, workshops and special events; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, workshops and other events; set up equipment and supplies for meetings and other events as needed; take, transcribe and distribute minutes as directed; assist in the preparation of meeting materials and reports. Monitor funds for income and expenditures; assist in assuring expenditures to do not exceed established budget limitations as assigned; calculate, prepare and revise accounting and budgetary data; balance and reconcile assigned accounts and budgets as required.

Assist in the budget development process by gathering and compiling required information; maintain budget records and files; prepare and input accounting forms, such as purchase orders, payment vouchers; monitor budget and staffing requests. Prepare and review routine personnel and payroll requisitions and claims for reimbursements. Assist in the preparation and maintenance of course schedules, College catalogs, course descriptions, and curriculum forms related to department.

Advise prospective students of application process; review applications and verify academic eligibility; conduct campus tours for prospective students. Monitor and update department or program website information, as directed. Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns.

Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software; drive a vehicle to conduct work. Maintain appointment and activity schedules and calendars; coordinate travel arrangements and hotel reservations as necessary; reserve facilities and equipment for meetings and other events as needed. Monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory as required; prepare, process and code purchase orders and invoices as assigned; arrange for billings and payments as directed.

Train, direct, schedule, and supervise student assistants; provide work direction and train staff as assigned. Collect various monies and fees for assigned office or programs as required; prepare deposits as directed. Attend a variety of meetings and coordinate events related to position as assigned; serve on committees that involve staff from multiple departments; record proceedings, maintain committee records.

Perform related duties as assigned. Minimum Qualifications Any combination equivalent to: High school diploma or GED, supplemented by college-level course work in administrative assistant, business administration or related field. Three years increasingly responsible clerical or administrative assistant experience involving frequent public contact.

Other Details KNOWLEDGE AND SKILLS Department or program organization, operations, policies and objectives. General functions, policies, rules and regulations of a community college. Office management techniques and procedures.

Policies and objectives of assigned programs and activities. Terminology, practices and procedures of assigned office. Record-keeping and fling techniques.

Business letter and report writing, editing and proofreading. Telephone techniques and etiquette. Methods, procedures and terminology used in clerical accounting work.

Modern office practices, procedures and equipment. Correct English usage, grammar, spelling, punctuation and vocabulary. Data control procedures and data entry operations.

Interpersonal skills using tact, patience and courtesy. Operation of a computer and assigned software. Oral and written communication skills.

Methods of collecting and organizing data and information. Mathematic calculations. Public relations techniques.

Perform varied and responsible secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate ?ow of communications and information for the administrator. Assure smooth and efficient office operations.

Learn organizational operations, policies and objectives. Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures. Compose correspondence and written materials independently or from oral instructions.

Perform a variety of clerical accounting duties in support of assigned department or program. Type or input data at an acceptable rate of speed. Answer telephones and greet the public courteously.

Complete work with many interruptions. Compile and verify data and prepare reports. Maintain a variety of records, logs and files.

Utilize a computer to input data, maintain automated records and generate computerized reports. Establish and maintain cooperative and effective working relationships with others. Meet schedules and timelines.

Work independently with little direction. Communicate effectively both orally and in writing. Add, subtract, multiply and divide with speed and accuracy.

WORKING CONDITIONS The conditions here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment Professional Office environment Constant interruptions This role routinely uses standard office equipment such as computers, phones, photocopiers and ?ling cabinets Driving a vehicle to conduct work Travel Occasional travel is expected for this position Physical Demands Dexterity of hands and fingers to operate a computer keyboard Hearing and speaking to exchange information Sitting or standing for extended periods of time Seeing to read a variety of materials Bending at the waist, kneeling or crouching to file materials Ability to occasionally lift office products and supplies, up to 20 pounds College of the Siskiyous is an equal opportunity employer.

The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry, or political or organizational affiliation. College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges.

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