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Temporary Secretary Jobs in California (NOW HIRING)

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Legal Secretary

Pasadena, CA · On-site

$60K - $70K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Legal Secretary The ideal candidate will have some paralegal experience. Duties include ... We are a temporary, temp to hire and Direct Hire Staffing Firm that exceed expectation's!. Today ...

Robert Half

Legal Secretary

Sacramento, CA · On-site

$34 - $43/hr

We are seeking a Legal Secretary with Civil Litigation and strong Litigation Calendaring experience ... This position is being offered as a temp to hire or permanent position. Responsibilities:

GovernmentJobs.com

Legal Secretary

Bakersfield, CA · On-site

$45K - $62K/yr

Legal Secretary Examination: Written Exam (Weight 100%): Will be conducted for the purpose of ... Other permanent and temporary appointments will be made as needed. Successful candidates will ...

Kern County

Legal Secretary

Bakersfield, CA

$44K - $53K/yr

E.D or equivalent, and one year of legal secretary training. OR Three years of clerical experience ... Other permanent and temporary appointments will be made as needed. Successful candidates will ...

San Bernardino City USD

Secretary II

San Bernardino, CA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

... temporary employees. * Orients new substitutes to the school. * Collects monies and maintains ... of paid clerical or secretarial experience. -AND- High school graduation or the equivalent.

New

GovernmentJobs.com

Secretary II

San Bernardino, CA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

... temporary employees. * Orients new substitutes to the school. * Collects monies and maintains ... of paid clerical or secretarial experience. -AND- High school graduation or the equivalent.

Posted today

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Temporary Secretary information

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$45.3K

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How much do temporary secretary jobs pay per year?

As of Aug 14, 2026, the average yearly pay for temporary secretary in California is $45,343.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $51,800.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a temporary secretary, and why are they important?

To thrive as a Temporary Secretary, you need strong organizational abilities, accurate typing skills, and proficiency in office administration, usually supported by prior secretarial experience or related qualifications. Familiarity with office software such as Microsoft Office Suite, email systems, and document management tools is typically required. Excellent communication, adaptability, and discretion are standout soft skills in this role. These skills enable efficient support for teams, smooth workflow management, and quick adaptation to different workplace environments.

What is a temporary secretary?

Temporary secretaries are administrative professionals hired on a short-term basis to assist with office tasks such as scheduling, correspondence, filing, and data entry. They often fill in during staff absences, busy periods, or special projects, providing essential support to keep operations running smoothly. Temporary secretaries can work in a variety of industries and may be employed directly by companies or through staffing agencies. Their contracts typically last from a few days to several months, depending on the organization’s needs.

What are some common challenges faced by a temporary secretary, and how can they be effectively managed?

As a Temporary Secretary, you may frequently encounter the challenge of quickly adapting to new office environments and learning unique processes or software used by each employer. You might also need to manage multiple tasks with tight deadlines, often without extensive onboarding. To succeed, it's important to have strong organizational skills, be proactive in asking questions, and maintain clear communication with your team. Building a flexible attitude and utilizing checklists or digital tools can help you stay on track and deliver quality results, even in fast-paced or unfamiliar settings.

Can I be a temporary secretary with no experience?

Temporary secretary positions often do not require extensive experience and may accept candidates with basic administrative skills, such as proficiency in office software and good communication. Employers may provide on-the-job training, making it possible for individuals without prior experience to qualify for these roles.

What is the difference between Temporary Secretary vs Administrative Assistant?

AspectTemporary SecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer additional certificationsHigh school diploma; some roles may require administrative or office management certifications
Work EnvironmentOffice settings, often short-term or project-basedOffice environments, permanent or long-term roles
Employer UsageTemporary staffing agencies, companies needing short-term supportCompanies, organizations, and departments with ongoing administrative needs
Search/Comparison IntentPeople looking for short-term administrative support or temp rolesIndividuals seeking permanent or long-term administrative positions

The main difference between a Temporary Secretary and an Administrative Assistant lies in the duration and nature of employment. Temporary Secretaries typically work on short-term assignments through staffing agencies, providing immediate support for specific projects or absences. Administrative Assistants usually hold permanent roles, offering ongoing administrative support within organizations. Both roles require similar skills and credentials but differ mainly in employment type and duration.

What are the most commonly searched types of Secretary jobs in California?

The most popular types of Secretary jobs in California are:

What are popular job titles related to Temporary Secretary jobs in California?

For Temporary Secretary jobs in California, the most frequently searched job titles are:

What job categories do people searching Temporary Secretary jobs in California look for?

The top searched job categories for Temporary Secretary jobs in California are:

What cities in California are hiring for Temporary Secretary jobs?

Cities in California with the most Temporary Secretary job openings:

Temporary Secretary jobs near you
Infographic showing various Temporary Secretary job openings in California as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 12% Part Time, 2% Temporary, and 4% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $45,343 per year, or $21.8 per hour.

Senior Secretary - Temporary Substitute

West Hills Community College District

Coalinga, CA • On-site

$25.97/hr

Temporary

Retirement

Posted 3 days ago

New

Job description

Salary: $25.97 Hourly
Location : Lemoore College, CA
Job Type: Temporary
Job Number: 6400020
Department: Educational Services
Opening Date: 08/11/2026
Closing Date: 8/25/2026 11:59 PM Pacific
Job Description
Lemoore College
Senior Secretary - Substitute
$25.97 per hour
- Schedule -
As needed or as scheduled by the supervisor
24 hours per week
Position Duties
Summary
Reporting to the Dean of Educational Services, performs a variety of technical, secretarial, and administrative support duties for the Dean, comparable administrator of a function having multiple sub-functions, or College-wide service with substantial secretarial needs. Coordinates and performs administrative projects within an instructional division. Coordinates workflow and support activities for the office and related functions.
Distinguishing Characteristics
The Senior Secretary is part of a multi-level career path encompassing administrative and secretarial support. The Senior Secretary typically reports to a Dean or comparable function and requires the ability to organize and coordinate work and information flow, conduct research, provide support to projects that often involve other functional areas, perform workload computations for faculty assignments, assist with curriculum processes, and to schedule and sequence required reports and other time-sensitive activities.
Essential Duties and Responsibilities
  • Performs administrative support involving applications of a working understanding of the functions and procedures of the division, with a basic understanding of functions and procedures of other divisions.
  • Responds to inquiries and conveys information about programs and services provided by the organizational unit and College. Interprets and conveys policies and procedures, referring difficult or sensitive matters to the appropriate administrator.
  • Organizes work by researching and setting up business and academic calendars and cycles, then establishing and sequencing deadlines and/or timelines for projects, activities, and required submissions. Coordinates and performs administrative support for projects and events, integrating them with ongoing work routines.
  • Provides administrative support to special processes including, but not limited to, committees, advisory boards, and special subject group meetings. Prepares forms, revisions, and final documents to support proceedings.
  • Takes notes and prepares meeting recollections. Types (keyboards) from rough drafts or instructions a variety of materials such as letters, memoranda, reports and statistical data. Composes original correspondence and forms on routine department matters.
  • Maintains committee records and assists in the preparation of departmental/divisional reports by gathering and summarizing information from a variety of sources.
  • Receives, handles, and stores private information pertaining to the College or assigned division. Maintains confidentiality of private and sensitive information.
  • Receives telephone calls and visitors, screening callers, handling routine matters, providing information, or routing calls to administrators as necessary.
  • Schedules appointments and arranges meetings. Prepares schedules and informs participants, confirming dates and times. Makes hotel, conference, and travel reservations.
  • Prepares agreements and contracts for services used by and/or provided by the division. Processes and distributes contract documents for approval.
  • Creates, verifies, edits, and distributes faculty load records. Monitors, records, and reviews adjunct faculty load records with administrator for approval and compliance with work limits.
  • Enters faculty workload information onto spreadsheet or database models used for accumulating information and decision support. Verifies and calculates faculty overload and forwards information to payroll. Arranges for substitute coverage for classes and/or prepares announcements for cancellation.
  • Schedules and types/keyboards faculty member and other staff performance evaluations including peer-level evaluations.
  • Records, verifies, codes, and processes faculty, staff, and student or temporary help timesheets, including information for stipends and other compensable elements.
  • May assists an administrator with development of organizational unit budget proposals, maintaining communications with work sections on status and information needs.
  • Maintains approved budgets, transaction records, and audit trails, including those for capital outlay, special projects, and grant-funded activities.
  • Oversees and may reconcile expenditures and initiates budget allocation changes and reassignments of funds to and from various accounts, working with accounting staff to assure compliance with college processes and regulations.
  • Oversees and may prepare requisitions and claims for reimbursement. Resolve purchase order and contractual matters with vendors and other service providers.
  • Maintains currency of knowledge and skills related to the duties and responsibilities.
  • Performs related other duties as assigned.

Knowledge, skills, and abilities
Requires in-depth knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Requires a basic knowledge of the policies and procedures associated with the curriculum development and maintenance process. Requires a working knowledge of computer-based software programs that support this level of work, including, but not limited to, word processing, spreadsheet, presentation graphics, desktop publishing, special applications used by the organization unit, and data entry onto custom databases. Requires basic skill at facilitating small group problem-solving processes. Requires sufficient math skills to perform financial, numeric, and other record keeping. Requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence. Requires sufficient human relations skill to work cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
Qualification
Education and Experience
The position requires knowledge equivalent to an Associate Degree and two years of progressive administrative assistant/secretarial experience. Alternatively, may require one year of post-secondary education in a business profession and four years of experience. Additional administrative assistant/ secretarial experience may substitute for some higher education.
Licenses and Certificates
Requires a valid driver's license.
Supplemental Information
REQUIRED MATERIALS:
  1. Completed Online Application
  2. Professional resume.
  3. Unofficial transcripts verifying course work completed

*It is the candidate's responsibility to make sure that all required materials have been received. Incomplete applications will not be accepted.*
West Hills Community College District is an equal opportunity employer committed to nondiscrimination on the basis of race, creed, color, religion, national origin, sex, sexual orientation, gender status, marital status, pregnancy, age, disability, genetic information or covered veteran's status consistent with applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self-disclose.
Background Check: All of our positions require the ability to pass a background and live scan.
Selection Process: Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a qualifications screening by a committee. Those demonstrating the strongest backgrounds related to the position will be invited to interview.
West Hills Community College District offers the following to temporary employees.
Benefits offered are as follows:
  • Enrollment into Apple Retirement system
  • Sick Leave (24 hours of sick leave for the year; July through June)

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