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C3 Grading LLC

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Administrative Assistant / Secretary

Hollywood, FL · On-site

$17/hr

Administrative Assistant / Secretary Company: C3 Grading LLC Location: Plantation, FL Job Type: Full-Time / Part-Time About Us C3 Grading is one of the fastest-growing trading card grading companies ...

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How much do assistant secretary jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for assistant secretary in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
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Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.

School Administrative Assistant/Secretary

Worth School District 127

Worth, IL

$17.25 - $23.50/hr

Full-time

Re-posted 20 days ago

Job description

School Administrative Assistant/Secretary
Full-time Position

Description

The school atmosphere is influenced by the school secretary and the aptitude for promoting effective communications and favorable interpersonal relationships with students, teachers, staff, administrators, parents, administrative support staff and maintenance personnel. The school secretary reports directly to the principal. 

Qualifications

High School Diploma or GED.  Previous secretarial experience preferred. Must possess good written and oral communication skills, and have the ability to communicate with all levels of staff, parents and students with a positive demeanor. Must have the ability to
multitask. Basic math and computer skills as well as general office skills are needed. Working knowledge of Microsoft Office products and Google Platform preferred.

Duties include, but are not limited to the following:

  1. Daily check-in meetings with the principal.
  2. Greets public, students and staff
  3. Opens door, screens visitors, keeps track of tardy students and early dismissals. Screens visitors through Raptor before entering school.
  4. Manages the school telephone system and directs messages.
  5. Contact parents, when necessary.
  6. Responsible for school office data entry/word processing.
  7. Processes all registration throughout the school year.
  8. Maintains up-to-date class lists on computer.
  9. Makes monthly reports to send to the District.
  10. Keeps accurate attendance records in PowerSchool.
  11. Responsible for breakfast and lunch counts and reports.
  12. Tabulates attendance for each grade period.
  13. Types all required reports - Federal, State, County, District, etc.
  14. Notifies teachers and nurse with information about new students.
  15. Make new files for each student.
  16. Keeps an accurate account of money collected, graduation fees, etc.
  17. Orders student records from previous school.
  18. Keeps accurate and proper placement of student cumulative files and permanent record cards.
  19. Sorts and delivers mail.
  20. Orders student records from previous school.
  21. Orders basic office supplies.
  22. Orders milk for students.

Salary: WEST Contract

Start Date:  ASAP






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