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Records Management Associate Jobs (NOW HIRING)

Armada

Records Management Specialist I

Arlington, VA · On-site

In lieu of the desired experience, an associate's degree and at least one (1) year of recent Records Management experience is required. Minimum Education: * High school diploma or GED required.

K2services

Records Associate

Washington, DC

$30/hr

We are seeking a detail-oriented and highly organized Records Associate to support records ... Monitor records management systems to ensure accuracy, functionality, and continuous improvement.

State of Washington

Records Consultant

Olympia, WA

$51K - $69K/yr

The Records Consultant helps government agencies with the management and retention of their public records. As part of a statewide team, this position plays a critical role in providing advice ...

City of Orlando

Records & Archives Manager

Orlando, FL · On-site

$30.92 - $39.42/hr

Serves as the primary Public Records Custodian and Records Management Liaison for the City. Trains ... Two (2) years of direct experience for an associate degree; * Four (4) years of direct experience ...

City of Orlando

Records & Archives Manager

Orlando, FL · On-site

$30.92 - $39.42/hr

Serves as the primary Public Records Custodian and Records Management Liaison for the City. Trains ... Two (2) years of direct experience for an associate degree; * Four (4) years of direct experience ...

Tucson Talent

City Records Manager

Tucson, AZ · On-site

Directs and administers the City's records management program. Researches, interprets, and applies ... Associate degree Experience: Three (3) years of relevant experience License: A valid and ...

Cityoforlando

Records & Archives Manager

Orlando, FL · On-site

$30.92 - $39.42/hr

Serves as the primary Public Records Custodian and Records Management Liaison for the City. Trains ... Two (2) years of direct experience for an associate degree; * Four (4) years of direct experience ...

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How much do records management associate jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for records management associate in the United States is $17.18, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $18.75 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Management Associate, and why are they important?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by Records Management Associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

What does a Records Management Associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.
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Records Management Associate jobs near you
Infographic showing various Records Management Associate job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 59% Full Time, 34% Part Time, 1% Temporary, and 5% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $35,724 per year, or $17.2 per hour.
Records Management Specialist - Mid

Records Management Specialist - Mid

C3EL

Washington, DC

Other

Posted 11 days ago

Job description

**CONTINGENT UPON CONTRACT AWARD**Overview:

Job Title: Records Management Specialist - Mid

Location: Washington, DC

(Due to the nature of the work and contract requirements, U.S. Citizenship is required.)

Description:

C3EL is seeking a Records Management Specialist - Mid to support records and information management operations in Washington, DC. This role is responsible for organizing, maintaining, and ensuring proper handling of records in accordance with established policies and retention requirements. The selected candidate will support lifecycle management of records, ensuring accuracy, accessibility, and compliance with organizational standards.

Responsibilities will include, but not be limited to:

  • Manage and maintain physical and electronic records throughout their lifecycle.
  • Ensure records are properly categorized, indexed, and stored in accordance with established procedures.
  • Support records retention and disposition activities, including archiving and destruction.
  • Perform quality control checks to ensure accuracy and completeness of records.
  • Assist in the development and implementation of records management policies and procedures.
  • Respond to records requests and ensure timely retrieval of information.
  • Maintain tracking systems and databases for records inventory and status.
  • Collaborate with stakeholders to ensure compliance with records management requirements.
  • Support audits and reviews related to records management practices.
Minimum Qualifications:
  • U.S. Citizenship.
  • 4+ years of experience in records management, document control, or information management.
  • Knowledge of records lifecycle management principles and best practices.
  • Experience with electronic records management systems (ERMS) or document management tools.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and maintain accurate records.
  • Proficiency with standard office software (e.g., Microsoft Office Suite).
  • Strong written and verbal communication skills.
Desired Qualifications:
  • Experience in large or enterprise environments.
  • Familiarity with records retention schedules and disposition processes.
  • Experience supporting audits or compliance reviews.
  • Knowledge of information governance or data management practices.
  • Relevant certifications (e.g., Certified Records Manager (CRM) or equivalent).
Education:
  • Bachelor's degree in Information Management, Business Administration, Library Science, or related field preferred, OR an Associate's degree plus five (5) years of recent specialized experience, OR 8 years of recent specialized experience.

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