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Entry Level Records Management Jobs (NOW HIRING)

ClearanceJobs

SCOPES DOW Records Manager Jobs

Miami, FL · On-site

$53K - $106K/yr

SCOPES DOW Records Manager CACI is seeking an entry level Record Manager to join our team supporting the United States Southern Command (USSOUTHCOM) under the SCOPES (Southern Command Operations ...

CACI

SCOPES DOW Records Manager

Doral, FL

CACI is seeking an entry level Record Manager to join our team supporting the United States Southern Command (USSOUTHCOM) under the SCOPES (Southern Command Operations, Planning, and Engagement ...

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Branch and Dhillon Law Firm

Be Seen First

Records Assistant

Arlington, TX · On-site

$15 - $18/hr

Effective communication and time management abilities Preferred Qualifications * Entry-level experience in records management * High School Diploma or equivalent Company Description At the Law Office ...

State of Washington

RECORDS OFFICER

Olympia, WA

$78K - $102K/yr

This is not an entry level position. Periodic travel is required in Washington State, including ... Independently manage complex, agency-wide records searches, respond to public disclosure requests ...

State of Washington

RECORDS OFFICER

This is not an entry level position. Periodic travel is required in Washington State, including ... Independently manage complex, agency-wide records searches, respond to public disclosure requests ...

CITY OF CHEYENNE

Police Records Technician

Cheyenne, WY · On-site

$40K - $57K/yr

... Entry Level Description Police Records Technician JOB TITLE: Police Records Technician ... Provide quality management of records/data accuracy, maintenance and retention as required by local ...

State of Washington

RECORDS OFFICER

Olympia, WA · On-site

$78K - $102K/yr

This is not an entry level position. Periodic travel is required in Washington State, including ... Independently manage complex, agency-wide records searches, respond to public disclosure requests ...

State of Washington

RECORDS OFFICER

Olympia, WA · On-site

$78K - $102K/yr

This is not an entry level position. Periodic travel is required in Washington State, including ... Independently manage complex, agency-wide records searches, respond to public disclosure requests ...

Lowe Law Group

Records Specialist

Ogden, UT · On-site +1

$17 - $18/hr

This is an entry-level opportunity, and previous legal experience is not required. We will train ... Work closely with Case Managers and other members of our legal team to make sure they have the ...

Legal Monkeys

Records Specialist

Waco, TX · On-site

$15 - $17/hr

Interact with case managers and providers via phone, email, and chat (entry-level computer work) * Work through a group of assigned records requests each day * Effectively retrieve medical records ...

Legal Monkeys

Records Specialist

Waco, TX · On-site

$15 - $17/hr

Interact with case managers and providers via phone, email, and chat (entry-level computer work) * Work through a group of assigned records requests each day * Effectively retrieve medical records ...

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Entry Level Records Management information

See salary details

$27K

$49.2K

$69K

How much do entry level records management jobs pay per year?

As of Aug 30, 2026, the average yearly pay for entry level records management in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

What is an entry level records management?

An Entry Level Records Management job involves organizing, maintaining, and retrieving documents and records for an organization. Responsibilities typically include data entry, filing, scanning, and ensuring compliance with record-keeping policies. This role requires attention to detail, organizational skills, and basic computer proficiency. It provides a foundation for career growth in records management, archives, or information governance.

What does an entry level records management do?

In an entry level records management role, your day usually involves organizing, filing, digitizing, and maintaining both physical and electronic records according to company protocols. You may also assist with labeling, indexing, retrieving documents upon request, and ensuring compliance with retention policies. Much of your time will be spent working independently, but you'll also collaborate with administrative staff and other departments to ensure records are accurate and accessible. Over time, you'll gain familiarity with internal systems and develop an understanding of information governance, which can open up advancement opportunities within records or information management.

What are the key skills and qualifications needed to thrive in entry level records management?

To thrive as an Entry Level Records Management professional, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes basic knowledge of data privacy regulations is beneficial. Reliability, discretion, and effective communication set standout candidates apart in this role. These skills ensure records are accurately maintained, secure, and easily retrievable, supporting organizational efficiency and compliance.

Is entry level records management a stressful job?

Entry level records management can involve repetitive tasks such as organizing, filing, and maintaining documents, which may lead to some stress if deadlines are tight or workload is high. However, it generally has predictable hours and requires attention to detail, making it less stressful than more complex or high-pressure roles. Proper organization skills and familiarity with record-keeping tools can help manage workload effectively.

What is the career path in entry level records management?

Entry level records management roles typically serve as a starting point in the field, with opportunities to advance to positions such as records supervisor, records analyst, or records manager. Progression often involves gaining experience, developing skills in data organization and compliance, and obtaining certifications like Certified Records Manager (CRM).

What skills are needed for entry level records management?

Entry level records management positions require strong organizational skills, attention to detail, and familiarity with recordkeeping systems or databases. Basic computer skills, including proficiency in Microsoft Office and understanding of data privacy protocols, are also important for managing and maintaining accurate records.

What cities are hiring for Entry Level Records Management jobs?

Cities with the most Entry Level Records Management job openings:

What are the most commonly searched types of Records Management jobs?

The most popular types of Records Management jobs are:

What states have the most Entry Level Records Management jobs?

States with the most job openings for Entry Level Records Management jobs include:

What job categories do people searching Entry Level Records Management jobs look for?

The top searched job categories for Entry Level Records Management jobs are:

Entry Level Records Management jobs near you
Infographic showing various Entry Level Records Management job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.

SCOPES DOW Records Manager Jobs

ClearanceJobs

Miami, FL • On-site

$53K - $106K/yr

Other

Posted 14 days ago

Job description

SCOPES DOW Records Manager

CACI is seeking an entry level Record Manager to join our team supporting the United States Southern Command (USSOUTHCOM) under the SCOPES (Southern Command Operations, Planning, and Engagement Support) contract. The ideal candidate will support the management, organization, and maintenance of official documents and records. The Records Manager will be responsible for ensuring compliance with federal regulations and departmental policies regarding the handling, storage, and disposition of records. This position offers an opportunity to learn and grow within a highly structured and mission-driven environment.

Responsibilities:

  • Implement policies and procedures in accordance with SOUTHCOM policy, National Archives and Records Administration (NARA) and other applicable federal laws and regulations.
  • Ensure compliance with Department of War and federal records management policies.
  • Assist in the classification, indexing, and filing of records according to established guidelines.
  • Support the retrieval and delivery of records for audits, legal inquiries, and operational needs.
  • Help maintain electronic and physical records systems, ensuring accuracy and completeness.
  • Participate in records inventory and assist with the destruction or archiving of obsolete documents.
  • Collaborate with team members and other departments to support information requests.
  • Identify and report problems and deficiencies in the record management program for corrective action.
  • Maintain records in accordance with approved records retention schedules.
  • Conduct periodic records inventories and quality assurance reviews.
  • Assist with records transfer, accessioning, and disposition activities.
  • Provide records management guidance and support to USSOUTHCOM personnel.
  • Support records migration, digitization, and electronic content management initiatives.
  • Support inspections, audits, and compliance reviews related to records management.

Qualifications:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Strong organizational skills and attention to detail.
  • Ability to follow procedures and work within strict guidelines.
  • Basic computer skills, including familiarity with Microsoft Office and document management systems.
  • Excellent communication skills and a willingness to learn.
  • Familiarity with NARA records management requirements and DoW records management policies.
  • Ability to handle sensitive and classified information in accordance with applicable regulations.
  • Certified NARA Records Manager highly desired.
  • 1 or more years experience as a Records Manager and experience maintaining electronic records management systems.

Working Environment:

  • Full Time On-site at USSOUTHCOM Headquarters, Doral, Florida.
  • May require occasional support during non-standard hours to meet mission requirements.
  • Must be a U.S. Citizen due to clearance and contract requirements.

Pay Range: $53,100-$106,300

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

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