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Entry Level Records Management Jobs (NOW HIRING)

Legal Monkeys

Records Specialist

Waco, TX · On-site

$15 - $17/hr

Interact with case managers and providers via phone, email, and chat (entry-level computer work) * Work through a group of assigned records requests each day * Effectively retrieve medical records ...

Legal Monkeys

Records Specialist

Waco, TX · On-site

$15 - $17/hr

Interact with case managers and providers via phone, email, and chat (entry-level computer work) * Work through a group of assigned records requests each day * Effectively retrieve medical records ...

Onyx Care of Jena

Medical Records

Jena, LA · On-site

$15.75 - $18.50/hr

The role involves maintaining confidentiality, adhering to HIPAA regulations, and managing patient records Position: Medical Records Associate - HIPAA Onyx Healthcare is seeking an entry level ...

Onyx Care

Medical Records

Jena, LA

$15.75 - $18.50/hr

The role involves maintaining confidentiality, adhering to HIPAA regulations, and managing patient records Position: Medical Records Associate -- HIPAA Onyx Healthcare is seeking an entry level ...

Alabama Oncology

The Medical Records Specialist supports billing operations by managing, organizing, and fulfilling claim related medical record requests. This is a full-time entry level position. Key ...

Alabama Oncology

The Medical Records Specialist supports billing operations by managing, organizing, and fulfilling claim related medical record requests. This is a full-time entry level position. Key ...

Chenega IT Enterprise Services

Records Clerk

Lorton, VA · On-site +1

$16.75 - $22/hr

... management tools and software * Must possess a valid driver's license or temporary license * A ... From entry-level employees to senior leaders, we believe there's always room to learn. We offer ...

MESSERLI & KRAMER P.A.

RECORDS CLERK

Minneapolis, MN · On-site

$17/hr

This is a great Entry Level opportunity with unlimited growth potential. Essential Functions and ... Enter files into the document management system * Process outgoing mail * Work at a counter and ...

Messerli Kramer PA

RECORDS CLERK

Plymouth, MN · On-site

$17/hr

This is a great Entry Level opportunity with unlimited growth potential. Essential Functions and ... Enter files into the document management system * Process outgoing mail * Work at a counter and ...

MESSERLI KRAMER P.A.

RECORDS CLERK

Plymouth, MN

$17/hr

This is a great Entry Level opportunity with unlimited growth potential. Essential Functions and ... Enter files into the document management system * Process outgoing mail * Work at a counter and ...

Chenega IT Enterprise Services

Records Clerk

Lorton, VA

$16.75 - $22/hr

... management tools and software * Must possess a valid driver's license or temporary license * A ... From entry-level employees to senior leaders, we believe there's always room to learn. We offer ...

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Entry Level Records Management information

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$27K

$49.2K

$69K

How much do entry level records management jobs pay per year?

As of Jul 20, 2026, the average yearly pay for entry level records management in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

How to get into records management?

To enter records management, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in information management, business, or related fields. Gaining skills in data organization, document control, and familiarity with records management software like MS Office or specialized tools is important. Certifications such as the Certified Records Manager (CRM) can enhance job prospects and demonstrate expertise in the field.

What does a typical day look like for someone in an entry level records management position?

In an entry level records management role, your day usually involves organizing, filing, digitizing, and maintaining both physical and electronic records according to company protocols. You may also assist with labeling, indexing, retrieving documents upon request, and ensuring compliance with retention policies. Much of your time will be spent working independently, but you'll also collaborate with administrative staff and other departments to ensure records are accurate and accessible. Over time, you'll gain familiarity with internal systems and develop an understanding of information governance, which can open up advancement opportunities within records or information management.

What is the career path in records management?

A career in records management typically starts with an entry-level position such as Records Clerk or Assistant, focusing on organizing and maintaining records. Advancement can lead to roles like Records Coordinator, Records Supervisor, or Records Manager, often requiring additional skills in data management, compliance, and familiarity with records management software. Certifications such as Certified Records Manager (CRM) can also support career growth.

What are the key skills and qualifications needed to thrive in the Entry Level Records Management position, and why are they important?

To thrive as an Entry Level Records Management professional, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes basic knowledge of data privacy regulations is beneficial. Reliability, discretion, and effective communication set standout candidates apart in this role. These skills ensure records are accurately maintained, secure, and easily retrievable, supporting organizational efficiency and compliance.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help organize, maintain, and improve records systems, which are essential skills for entry-level records management roles to ensure efficient and compliant recordkeeping.

What is an Entry Level Records Management job?

An Entry Level Records Management job involves organizing, maintaining, and retrieving documents and records for an organization. Responsibilities typically include data entry, filing, scanning, and ensuring compliance with record-keeping policies. This role requires attention to detail, organizational skills, and basic computer proficiency. It provides a foundation for career growth in records management, archives, or information governance.

More about Entry Level Records Management jobs
What cities are hiring for Entry Level Records Management jobs? Cities with the most Entry Level Records Management job openings:
What are the most commonly searched types of Records Management jobs? The most popular types of Records Management jobs are:
What states have the most Entry Level Records Management jobs? States with the most job openings for Entry Level Records Management jobs include:
What job categories do people searching Entry Level Records Management jobs look for? The top searched job categories for Entry Level Records Management jobs are:
Entry Level Records Management jobs near you
Infographic showing various Entry Level Records Management job openings in the United States as of July 2026, with employment types broken down into 1% Locum Tenens, 86% Full Time, 12% Part Time, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.
Records Specialist

Records Specialist

Legal Monkeys

Waco, TX • On-site

$15 - $17/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 12 days ago

Job description

Looking for a steady, full-time job where you can build real skills (and not work nights or weekends)?
Who We Are and What We Do
Personal Injury law firms will hire companies (like us!) to call medical providers to receive medical records and bills on their behalf.
As a Records Specialist, you'll spend your day making calls, sending emails, and working with medical providers to gather records. You'll have a structured daily workflow with a set of tasks to complete. We strive to foster professional and personal growth within our team. In this role, you'll gain exposure to the legal and healthcare industries and build your organization, task management, and professional communication skills.
The Breakdown
  • Interact with case managers and providers via phone, email, and chat (entry-level computer work)
  • Work through a group of assigned records requests each day
  • Effectively retrieve medical records and bills for law firms
  • Ensure special authorizations are completed
  • Track the progress of requests in our system
  • Interact with providers with enthusiasm to accomplish daily goals
  • Build genuine relationships with providers and coworkers
  • Stay organized and professional while handling a steady flow of work
  • Think critically through unexpected problems
  • Perform other duties as assigned

Pay & Schedule:
  • $15-$17/hour starting rate (based on qualifications)
  • Monday-Friday, 8:00 a.m.-5:00 p.m.
  • No nights or weekends

Benefits:
  • Paid vacation + 8 paid holidays
  • 401(k) retirement plan with 3.5% match
  • Medical, dental, vision, life, and supplemental insurance available
  • Team events and a strong office culture

What We're Looking for:
  • Good communication skills
  • Comfortable speaking on the phone regularly
  • Reliable and willing to learn
  • High School Diploma or GED required

Physical Requirements:
  • Experience prolonged sitting, standing or bending.
  • Ability to interact with standard office technology (e.g., keyboard, computer, headset, mouse) with or without reasonable accommodation.
  • Ability to lift up to 15 pounds at times.
  • On-site attendance.

Why Us?
You could take your talents anywhere. We know that. You know that. So, let's cut to the chase - We are a Records Collection Company, set on helping our clients by expediting the life of a case. By doing so, this means more money and a faster return to a greater quality of life for clients of the firm. But, what sets us apart? Our commitment to top-tier office culture. Legal Monkeys believes to be the best records collection company in the nation. We grow as individuals, as well as a team. The Legal Monkeys team is full of quick thinkers who are willing to adapt and find the best way to achieve any task in front of them.
Our Core Values:
  • Play As A Team. By building each other up, we all get better, and - together - we get stronger.
  • Find A Better Way. We don't know how to settle. We are always asking ourselves how to get better in everything we do.
  • Inspire And Be Inspired. Each day, we find ourselves drawing inspiration from our teammates while giving inspiration to others.
  • Need To Achieve. Never apologize for having high standards for yourself. We wouldn't want anything less.

Thank you for considering us as a potential employer!

Apply