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Records Management Assistant Jobs (NOW HIRING)

Powerback Rehab

Records Management Manager

Wyncote, PA

$22.50/hr

Record Management Manager This is a temporary assignment for approximately 12 weeks. Duties are as ... Employee Foundation to financially assist through unforeseen hardships *Health, Dental, Vision ...

BryceTech

Records Management Analyst

Washington, DC

BryceTech is currently looking for a Records Management Analyst. The person in this role will ... Compile data and assist in generating reports, dashboards, and compliance metrics as requested by ...

asrcfh

Records Management Specialist

Boston, MA · On-site

The RMS may assist in planning and program development, analysis of records or docket management problems, and design of strategies to meet ongoing records or docket management needs. Specific ...

BryceTech

Records Management Analyst

Washington, DC · On-site

BryceTech is currently looking for a Records Management Analyst. The person in this role will ... Compile data and assist in generating reports, dashboards, and compliance metrics as requested by ...

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Records Management Assistant information

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$27K

$49.2K

$69K

How much do records management assistant jobs pay per year?

As of Jun 13, 2026, the average yearly pay for records management assistant in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

More about Records Management Assistant jobs
What cities are hiring for Records Management Assistant jobs? Cities with the most Records Management Assistant job openings:
What are the most commonly searched types of Records Management jobs? The most popular types of Records Management jobs are:
What states have the most Records Management Assistant jobs? States with the most job openings for Records Management Assistant jobs include:
What are popular job titles related to Records Management Assistant jobs? For Records Management Assistant jobs, the most frequently searched job titles are:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in the United States as of June 2026, with employment types broken down into 93% Full Time, 6% Part Time, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.

Records Management

Smbc Global Foundation Inc

Charlotte, NC • Hybrid

Other

Posted 19 days ago

Job description

Records Management

Job Level: Vice President Job Function: Data Design Location: Charlotte, NC, US, 28202 Employment Type: Full Time

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries.

SMBC Americas Division is seeking a Senior Records Management Compliance Lead to join our growing Records Management team. This critical role serves as the strategic bridge between our Records Management organization, Technology teams, and Business stakeholders during a transformational period as we modernize our records management program and implement our primary archive platform. This position is essential to sustaining and scaling our records management framework beyond the initial 13-application pilot to our broader portfolio of 130+ critical applications and 1700+ total application portfolio. The successful candidate will play a pivotal role in driving adoption, ensuring compliance, and building relationships across all organizational levels while supporting the implementation of automated data lifecycle management processes.

Role Objectives
  • Technical Implementation Support
    • Collaborate with technical teams on enterprise archive platform implementation and configuration
    • Support the development of automated policy creation and assignment processes within existing retention management tools
    • Help design and implement dashboarding and KPI tracking systems to measure compliance and program effectiveness
    • Support the configuration of enterprise records applications and governance tracking systems
  • Compliance & Risk Management
    • Interpret regulatory requirements and translate them into practical, implementable technical and business processes
    • Distinguish between regulatory record retention requirements and business data retention needs
    • Support legal hold processes and ensure proper coordination with Legal Department requirements
    • Help establish and maintain records management controls that can be documented, measured, and audited
    • Assist in the development of exception handling processes and escalation procedures
  • Program Sustainment & Knowledge Management
    • Create and maintain documentation of processes, procedures, and best practices
    • Develop training materials and conduct knowledge transfer sessions for business and technical teams
    • Support the creation of job aids and reference materials for Records Management Coordinators
    • Help establish a center of excellence approach to records management that reduces dependency on external consulting support
    • Contribute to the maturation of SMBC's records management program
Required Qualifications

Qualifications and Skills Experience

  • 7+ years of experience in records management, information governance, or related field within financial services industry
  • 5+ years of experience working at the intersection of business, technology, and compliance teams
  • Demonstrated experience implementing enterprise content management or archiving solutions (A360, Smarsh, Documentum, OpenText, FileNet, SharePoint, or similar platforms)
  • Experience with records management frameworks, retention scheduling, and regulatory compliance in banking environment
  • Proven track record of successfully managing stakeholder relationships across multiple organizational levels and functions

Technical Skills

  • Strong understanding of data lifecycle management principles and practices
  • Experience with enterprise archiving platforms (specific platform experience preferred, but not required)
  • Familiarity with retention management tools and automated policy enforcement systems
  • Understanding of API integration, system onboarding processes, and enterprise architecture principles
  • Knowledge of enterprise service management platforms preferred
  • Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel) for documentation and presentation development

Regulatory & Compliance Knowledge

  • Deep understanding of banking regulatory requirements related to record retention (FINRA, SEC, OCC, FDIC, etc.)
  • Knowledge of legal hold processes and litigation support requirements
  • Understanding of data privacy regulations and their intersection with records management
  • Experience interpreting regulatory guidance and translating into operational procedures

Core Competencies

  • Excellent communication and interpersonal skills with ability to influence without direct authority
  • Strong analytical and problem-solving capabilities
  • Ability to manage multiple competing priorities and stakeholder demands
  • Change management experience with ability to drive adoption of new processes and technologies
  • Project management skills with experience managing cross-functional initiatives

SMBC's employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required. SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at accommodations@smbcgroup.com.

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