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Records Management Assistant Jobs (NOW HIRING)

tempus

$19.50/hr

The Records Management Assistant supports the processing and maintenance of consumer and PCA/Worker records by receiving documents, updating information, and assisting with electronic filing. This ...

New

QinetiQ US

Records Management - Journeyman

Washington, DC · On-site +1

$65K - $80K/yr

Position Overview Qinetiq US is looking for a Records Manager JM. This unique opportunity will work ... Interpret both NARA and OST record retention schedules; assist in coordination of the schedule ...

H. T. PROF Group

Records Management Specialist

Atlanta, GA · On-site

$48 - $72/hr

We are recruiting for a Records Management Specialist to support the Information Governance team in ... Review, organize, index, and document physical records according to firm standards * Assist with ...

H. T. PROF Group

$48 - $72/hr

We are recruiting for a Records Management Specialist to support the Information Governance team in ... Review, organize, index, and document physical records according to firm standards * Assist with ...

BryceTech

Records Management Analyst

Washington, DC

BryceTech is currently looking for a Records Management Analyst. The person in this role will ... Compile data and assist in generating reports, dashboards, and compliance metrics as requested by ...

HKA Enterprises

Records Management Specialist

Groton, CT · On-site

Conduct audits to ensure accuracy and compliance of recordkeeping systems * Assist with digitization of physical records and manage electronic filing systems * Coordinate with CROs, vendors, business ...

JGMS Government Services LLC

$12.75 - $17/hr

The successful candidate will support records management activities by scanning, organizing ... This position will also provide general administrative support, assist with records management ...

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Records Management Assistant information

See salary details

$27K

$49.2K

$69K

How much do records management assistant jobs pay per year?

As of Sep 5, 2026, the average yearly pay for records management assistant in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What cities are hiring for Records Management Assistant jobs?

Cities with the most Records Management Assistant job openings:

What are the most commonly searched types of Records Management jobs?

The most popular types of Records Management jobs are:

What states have the most Records Management Assistant jobs?

States with the most job openings for Records Management Assistant jobs include:

What are popular job titles related to Records Management Assistant jobs?

For Records Management Assistant jobs, the most frequently searched job titles are:

Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.

Records Management Assistant

tempus

On-site

$19.50/hr

Full-time

Posted 3 days ago

New

Job description

The Records Management Assistant supports the processing and maintenance of consumer and PCA/Worker records by receiving documents, updating information, and assisting with electronic filing. This role helps ensure records are accurate, organized, and up to date while following established procedures and guidelines. The Assistant contributes to efficient operations by supporting record updates, resolving basic issues, and maintaining data integrity across systems.

  • $19.50 an hour
  • Monday - Friday, 8:30am to 4:30pm
  • Full-time, 35 hours a week
  • 4 weeks in person training, then hybrid
  • Stoughton, MA location

Essential Job Functions

Documentation Intake and Processing

  • Receive and review documents submitted via email, fax, or internal systems
  • Process standard forms and requests using established procedures
  • Assist with reprint requests such as pay stubs or tax documents
  • Electronically file documents and maintain organized digital records

Data and Record Maintenance

  • Assist with updates to demographic and contact information
  • Perform basic quality checks to ensure accuracy of records
  • Support updates related to status changes such as terminations or discharges
  • Ensure records are current and properly documented

Payment Method and ACH Account Management

  • Assist with processing payment method updates such as direct deposit changes
  • Help maintain accurate account information in internal systems

Issue Resolution and Support

  • Research basic issues using internal tools and follow up as needed
  • Escalate complex issues or discrepancies to appropriate team members
  • Assist with clarifying documentation requirements

Competencies

  • Strong attention to detail
  • Ability to manage multiple tasks in a fast-paced environment
  • Organizational and time management skills
  • Ability to follow established procedures and guidelines
  • Clear and professional communication skills
  • Basic computer proficiency (Microsoft Office, data entry)
  • Ability to maintain confidentiality

Preferred Experience

  • Administrative, data entry, or customer service experience
  • Experience working with records or document management systems
  • Familiarity with Microsoft Office applications

Required Education

  • High School Diploma

Travel

  • Travel to company sites and agencies as required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit, stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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