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Records Management Assistant Jobs (NOW HIRING)

SMBC

Records Management

Charlotte, NC · On-site

... Assist in the development of exception handling processes and escalation procedures Program ... Records Management Coordinators • Help establish a center of excellence approach to records ...

Powerback Rehab

Records Management Manager

Wyncote, PA · On-site

$22.50/hr

Record Management Manager This is a temporary assignment for approximately 12 weeks. Duties are as ... Employee Foundation to financially assist through unforeseen hardships *Health, Dental, Vision ...

BryceTech

Records Management Analyst

Washington, DC · On-site

BryceTech is currently looking for a Records Management Analyst. The person in this role will ... Compile data and assist in generating reports, dashboards, and compliance metrics as requested by ...

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Records Management Assistant information

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$27K

$49.2K

$69K

How much do records management assistant jobs pay per year?

As of Jul 5, 2026, the average yearly pay for records management assistant in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some earning over $70,000 annually.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What do record assistants do?

Records Management Assistants organize, maintain, and retrieve physical or electronic records to ensure accurate and efficient document management. They may also input data into management systems, ensure compliance with record-keeping policies, and assist with archiving or disposal processes. Strong attention to detail and familiarity with record management software are often required.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help records management assistants organize, maintain, and ensure the proper handling of records efficiently and consistently within an organization.

Is records management a stressful job?

Records management assistants often handle organized document storage, retrieval, and compliance tasks, which can involve repetitive work and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Effective time management and familiarity with records management software can help reduce stress.
More about Records Management Assistant jobs
What cities are hiring for Records Management Assistant jobs? Cities with the most Records Management Assistant job openings:
What are the most commonly searched types of Records Management jobs? The most popular types of Records Management jobs are:
What states have the most Records Management Assistant jobs? States with the most job openings for Records Management Assistant jobs include:
What are popular job titles related to Records Management Assistant jobs? For Records Management Assistant jobs, the most frequently searched job titles are:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 48% Full Time, 44% Part Time, 1% Temporary, and 6% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.

Records Management Assistant

Life Church Victorvillle

Victorville, CA • Remote

$42K - $58K/yr

Full-time

Medical, Retirement, PTO

Posted 16 days ago

Job description

We are seeking a detail-oriented Records Management Assistant to support the organization, maintenance, and accuracy of digital records. This role is essential in ensuring that documentation is properly stored, accessible, and compliant with internal standards.

Job Responsibilities:

  • Assist in maintaining and organizing physical and digital records in compliance with the organization's policies and procedures.
  • Manage the filing and retrieval of records to ensure efficient and accurate record-keeping.
  • Assist in the development and implementation of records management processes and systems.
  • Support the Records Management Coordinator in conducting regular audits to ensure data integrity and security.
  • Provide administrative support in handling records requests and assisting with records disposal in accordance with retention schedules.

Essential Qualifications:

  • High school diploma or equivalent.
  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Office Suite and records management software.
  • Excellent communication and interpersonal abilities.
  • Ability to prioritize tasks and work independently.

Desired Experience:

  • Minimum of 1–2 years of experience in records management or a related field.
  • Experience with database management and electronic records systems.

Benefits:

Health insurance, retirement plan, paid time off, and professional development opportunities.