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Records Management Assistant Jobs (NOW HIRING)

SMBC

Records Management

Charlotte, NC · On-site

... Assist in the development of exception handling processes and escalation procedures Program ... Records Management Coordinators • Help establish a center of excellence approach to records ...

QinetiQ US

Records Management - Journeyman

Washington, DC · On-site

$65K - $80K/yr

Position Overview Qinetiq US is looking for a Records Manager JM. This unique opportunity will work ... Interpret both NARA and OST record retention schedules; assist in coordination of the schedule ...

QinetiQ US

Records Management - Journeyman

Washington, DC · On-site +1

$65K - $80K/yr

Position Overview Qinetiq US is looking for a Records Manager JM. This unique opportunity will work ... Interpret both NARA and OST record retention schedules; assist in coordination of the schedule ...

QinetiQ US

$65K/yr

Position Overview Qinetiq US is looking for a Records Manager JM. This unique opportunity will work ... Interpret both NARA and OST record retention schedules; assist in coordination of the schedule ...

Ardent Eagle Solutions

Records Management Specialist

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Working alongside senior records management personnel and Government stakeholders, this position will assist with records inventories, audits, electronic records management, document control ...

Ardent Eagle Solutions

Records Management Specialist

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Working alongside senior records management personnel and Government stakeholders, this position will assist with records inventories, audits, electronic records management, document control ...

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Records Management Assistant information

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$27K

$49.2K

$69K

How much do records management assistant jobs pay per year?

As of Aug 16, 2026, the average yearly pay for records management assistant in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What cities are hiring for Records Management Assistant jobs?

Cities with the most Records Management Assistant job openings:

What are the most commonly searched types of Records Management jobs?

The most popular types of Records Management jobs are:

What states have the most Records Management Assistant jobs?

States with the most job openings for Records Management Assistant jobs include:

What are popular job titles related to Records Management Assistant jobs?

For Records Management Assistant jobs, the most frequently searched job titles are:

Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.

Records Management Assistant- Temp to hire

People Incorporated (MN)

Eagan, MN • On-site

$21.60 - $23.04/hr

Other

Medical, PTO

Posted 4 days ago

Job description

Description

Temp to hire Record Management Assistant

People Incorporated Mental Health Services is seeking Temp Record Management Assistant to join our Legal and compliance department. The Record Management Assistant is responsible for executing administrative duties related to medical record requests and record management for the organization with minimal supervision and for ensuring compliance with privacy laws and policies. Key responsibility includes tracking and responding to record requests as appropriate under policy, procedure, and law; calculating applicable fees for record requests and invoicing external requestors; and ensuring that non-electronic records are filed and stored in an organized manner in accordance with the record retention schedule.

Duration: Temp to hire 90day assignment with opportunity to transition into a full-time employee

Schedule: 1.0FTE, Full-Time, Monday-Friday 8:00am-4:30pm, hybrid schedule

Location: People Incorporated Corporate Office: 3000 Ames Road Crossing, Eagan MN 55121

Hiring Range: $21.60 - $23.04/Hourly, pay is variable on experience and qualifications.

People Incorporated Mental Health Services is the largest nonprofit mental health provider in Minnesota. For over 50 years, we have been a leading community partner, transforming the health of our communities through innovative solutions.

Main Job Duties:

  • Serve as the first point of contact for all record requests

  • Review, track, and respond to all internal and external requests for medical records from the electronic health record and record storage sites.

  • Provide excellent customer service by timely responding to and completing all record requests in compliance with applicable laws and policies.

  • Responsible for maintaining organized and efficient record management system and practices in accordance state and federal law, including HIPAA and the MN Health Records Act, and record management and tracking procedures identified by the organization.

  • Develops and maintains spreadsheets, databases, correspondence/documents, and other resources that support the administration of record management duties

  • Screen sensitive and confidential items to determine whether the item can be routinely handled and prepare appropriate response, or whether it needs to be reviewed by another party and direct the item to the appropriate party for review.

Qualifications

Required Qualifications:

  • Associates in Arts degree.

  • Minimum of two years of prior administrative support role experience.

  • In lieu of an Associates in Arts degree and two years of experience, a high school diploma and four years of administrative experience may be substituted.

Preferred Qualifications:

  • Bachelor of Arts degree.

  • Prior records management experience in a legal or medical environment.

  • Prior experience working with individuals who have mental illness.

  • Prior administrative support experience within a not-for-profit environment.

Benefits:

  • Accrue PTO/ESST

We are committed to providing salary ranges for all open positions. Please note that the specific compensation for this role will be determined based on your experience, qualifications, location, and internal equity considerations.

People Incorporated is committed to improving the wellness of our clients, staff, and the communities that we serve by providing a tobacco-free environment.

People Incorporated is proud to be an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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