Records Management Assistant Jobs in Oregon (NOW HIRING)

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Job Description:

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Records Management Supervisor 1 - Set Aside Unit position. This is an in-office position without the opportunity for a hybrid or remote work schedule.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact osp.recruiting@osp.oregon.gov and reference REQ-204785.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page are accurate and complete. This information is utilized during the pay equity analysis phase.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Summary of Job Duties:

In this position, you will supervise staff and daily operations of the Set Aside team. This position includes the intake, coordination, and processing of set aside motion packets, granted set aside orders, and other orders issued from the courts. You will also coordinate the review and maintenance of criminal history records to ensure accuracy and compliance with statutory requirements. You will coordinate efforts to enhance efficiency of the transfer and delivery of documents between the courts, prosecutors, and the Criminal Justice Information Systems (CJIS) Division.

Additionally, you will be responsible for managing communications and dissemination of information with other sections of CJIS Division. You will also be responsible for monitoring, reviewing, and providing feedback on the performance of supervised staff. You will participate in the recruitment, hiring, and training processes of new staff and assist in the development and updating of the unit's processes and goals.

Minimum Qualifications/Eligibility Requirements:

Three years of lead work, supervision, or progressive related experience;

OR

a Bachelor's degree in a related field.

Note: If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.

Preferred Skills:

• Strong written and oral communication skills with a variety of audiences

• Work experience in a public safety organization

• Experience with time management, organization, and meeting deadlines

• Skills in personnel management including hiring, training, and discipline

• Proven leadership experience to include daily motivation, team culture, and consistent staff feedback & goal planning

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Special Qualifications:

• Must be LEDS certified or be able to obtain certification upon hire.

Selection Process:

The process will be comprised of the following evaluation assessment (subject to change).

• Interview

How to Apply:

Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter - no more than two pages in length - addressing how you meet each preferred skill for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format.Documents submitted in formats other than MS Word or PDF will not be reviewed and will result in disqualification of your application. Please only attach documents that are requested in this posting. Any additional documents that are submitted at this stage will not be reviewed. After applying be sure that you answer the questionnaires related to citizenship and Veteran's Preference points. In order to receive Veteran's Preference points, this is a required questionnaire.

The Oregon State Police does not offer visa sponsorships.

U.S. Veteran and/or Oregon National Guard Servicemember Status Designation

Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference.

For more information, please visit Veterans Resources.

Additional Information:

Diversity, Equity, and Inclusion at OSP

Background Hiring Information

Employee Benefits

Pay Equity Information & Resources

What You Need to Know to Get the Job