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Records Assistant Jobs (NOW HIRING)

PACS

Medical Records Assistant

Petaluma, CA · On-site

$19 - $21/hr

Medical Records Assistant/Receptionist (Full-Time) Location: Vineyard Post Acute, 101 Monroe St. Petaluma, CA Schedule: Monday - Friday, 12:30pm - 9:00pm Starting rate: $19-21 depending on experience ...

Pacs

Medical Records Assistant

White, GA · On-site

$18 - $19/hr

Medical Records Assistant * Schedule: Full-time (Monday - Friday) * Compensation: $18.00 - $19.00 per hour * Location: San Jose, CA Benefits Package * Medical, dental, and vision insurance coverage

Pacs

Medical Records Assistant

Lacamas, WA

$19.29 - $24.11/hr

Medical Records Assistant Lacamas Creek Post Acute Lacamas Creek Post Acute is seeking a detail oriented and organized Medical Records Assistant to join our team on a part time basis. This role is ...

Pacs

Medical Records Assistant

Post, TX · On-site

$17.50 - $20/hr

Medical Records Assistant - pay from $17.50-$20/hr General Purpose The primary purpose of your job position is to maintain resident medical records and health information systems in accordance with ...

PACS

Medical Records Assistant

Newport Beach, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

PACS

Medical Records Assistant

Oakland, CA · On-site

$37/hr

Medical Records Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Healthcare Team Medical Hill Healthcare Center is seeking a ...

Pacs

Medical Records Assistant

Hill, NH · On-site

$37/hr

Medical Records Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Healthcare Team Medical Hill Healthcare Center is seeking a ...

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Records Assistant information

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How much do records assistant jobs pay per hour?

As of Jul 6, 2026, the average hourly pay for records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
More about Records Assistant jobs
What cities are hiring for Records Assistant jobs? Cities with the most Records Assistant job openings:
What are the most commonly searched types of Records jobs? The most popular types of Records jobs are:
Who are the top companies hiring for Records Assistant jobs? The top employers for Records Assistant jobs are:
What states have the most Records Assistant jobs? States with the most job openings for Records Assistant jobs include:
What job categories do people searching Records Assistant jobs look for? The top searched job categories for Records Assistant jobs are:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.
Records Assistant

Records Assistant

GARDEN CITY COMMUNITY COLLEGE

Garden City, KS

$13.75 - $18.25/hr

Full-time

Posted 9 days ago

Job description

Role:
Provides data entry and records management support for all students.

Essential Functions & Responsibilities:

  • Records data by use of office information systems (Microsoft Office, internal Student Information System, etc.) inserting and/or amending information as required.
  • Assist with registration and outreach/high school enrollment processing.
  • Provide information on student records and serve as front line staff for Registrar’s Office.
  • Process student transcripts and enrollment verification requests.
  • Oversee document imaging for record retention.
  • Assist with supervision and training of student workers.
  • Support the processing of certification rosters and final grades.
  • Assist with reporting and internal audit processes.
  • Assist with commencement exercises.
  • Performs other duties as assigned.

Performance Measurements:

  1. To schedule and organize work to meet established deadlines.
  2. To provide professional, courteous, and friendly atmosphere to both internal and external customers.
  3. To ensure records maintained with zero errors.

Knowledge and Skills:
Experience: Up to six months of similar or related experience. Some supervisory skills and/or experience preferred.

Education: A high school education or GED required. Associate's Degree preferred.

Interpersonal Skills: Work normally involves contacts with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (students, visitors or vendors) requiring ordinary courtesy in providing assistance and information.

Other Skills: Two years experience in data entry, records management, and customer service required, as is computer proficiency (Microsoft Office preferred). Prior experience with hospital records, library cataloging, or other related experience helpful. Excellent written, oral and interpersonal communication skills are necessary. Ability to maintain confidential information in a professional manner is required. Supervisory skills or experience preferred.

Physical Requirements: While performing the duties of this job, the employee is regularly required to sit; however, there will be some walking, standing, bending, crouching, stooping, driving an automobile, etc. Job may require lifting of objects with occasionally lifting up to 50 pounds such as a box of paper.

Work Environment: Regular exposure to favorable conditions such as those found in a normal office.

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