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Records Assistant Jobs (NOW HIRING)

RSR Group

Records Assistant

Winter Park, FL · On-site

$15 - $19.75/hr

The Records Assistant must be able to effectively communicate, verbally and in writing, with customers and co-workers. This individual must be proficient in Microsoft Word and Excel, or similar ...

Mccneb

Records Assistant

Omaha, NE

$17.58/hr

SUMMARY The Records Assistant reviews and evaluates official college transcripts; posts transfer credits to student records; processes various forms; communicates with internal and external ...

Nelson Mullins

Senior Records Assistant

Baltimore, MD

$58K - $62K/yr

Records Assistant Nelson Mullins, an AM Law 100 firm, is seeking a Records Assistant to join our DC office as part of our Information Governance Department. You will work closely with attorneys and ...

Nelson Mullins

Senior Records Assistant

Washington, DC

$58K - $62K/yr

Records Assistant Nelson Mullins, an AM Law 100 firm, is seeking a Records Assistant to join our DC office as part of our Information Governance Department. You will work closely with attorneys and ...

Snowline

Medical Records Assistant

Diamond Springs, CA · On-site

$22 - $26/hr

Medical Records Assistant Department: Administrative Location: Hybrid Employment Type: Full-time, Regular FLSA Status: Non-Exempt Reports To: Office Manager Position Summary The Medical Records ...

Pacs

Medical Records Assistant

Post, TX

$17.50 - $20/hr

Medical Records Assistant - pay from $17.50-$20/hr General Purpose The primary purpose of your job position is to maintain resident medical records and health information systems in accordance with ...

Athena

Medical Records Assistant

New York, NY · On-site

$55K/yr

The Medical Records Assistant supports daily operations within the Medical Records Department. This role ensures the accurate, timely, and compliant handling of medical records, including the release ...

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Records Assistant information

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How much do records assistant jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What jobs make $500,000 a year?

In general, high-paying jobs that can reach or exceed $500,000 annually include specialized roles such as senior corporate executives, surgeons, anesthesiologists, and certain investment bankers. These positions often require advanced education, extensive experience, and sometimes certification or licensing, and they typically involve high levels of responsibility and expertise.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What does a records assistant do?

A records assistant is responsible for organizing, maintaining, and retrieving physical or electronic records and files. They often use database management systems and ensure data accuracy, supporting administrative and clerical tasks in various organizations. Attention to detail and knowledge of record-keeping procedures are essential for this role.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What jobs in the US pay 300,000 a year?

For a Records Assistant, earning $300,000 annually is highly unlikely, as this role typically offers lower compensation. High-paying jobs in the US that reach or exceed this level generally include executive positions, specialized medical professionals, corporate lawyers, and certain technology or finance roles that require advanced skills, certifications, and significant experience.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What job makes $10,000 a month without a degree?

A Records Assistant typically does not earn $10,000 a month without specialized experience or additional skills. High-paying roles that can reach this level without a degree are rare and often involve entrepreneurship, sales, real estate, or skilled trades where income depends on performance and commissions. Most jobs with such earnings usually require experience, certifications, or entrepreneurial effort rather than entry-level positions like a Records Assistant.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
More about Records Assistant jobs
What cities are hiring for Records Assistant jobs? Cities with the most Records Assistant job openings:
What are the most commonly searched types of Records jobs? The most popular types of Records jobs are:
Who are the top companies hiring for Records Assistant jobs? The top employers for Records Assistant jobs are:
What states have the most Records Assistant jobs? States with the most job openings for Records Assistant jobs include:
What job categories do people searching Records Assistant jobs look for? The top searched job categories for Records Assistant jobs are:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.
Records Assistant

Records Assistant

RSR Group

Winter Park, FL • On-site

$15 - $19.75/hr

Full-time

Posted 10 days ago

Job description

POSITION SUMMARY:

This position is responsible for processing, uploading, and redacting customer documentation in accordance with established record retention policies and procedures; following up with current and potential customers by email and by phone; answering incoming calls and directing callers to the appropriate person; receiving package deliveries and distributing mail; assisting with processing license renewals; and other special projects as needed.

DUTIES AND RESPONSIBILITIES:

Function as the primary phone operator and direct incoming calls to the appropriate person professionally and promptly.


Greet visitors and package delivery drivers and alert package recipients of their package arrivals.


Upload and redact customer documents, including Federal Firearms Licenses (FFLs), state licenses and certificates.


Assist in processing standard FFL, Special Occupational Tax (SOT) stamp, and other state license renewals. Accurately identify and flag documents containing changes or discrepancies for further review by Records Specialists.


Follow up with potential and existing customers by email and by phone to request additional documentation required based on customer set-up type and location, entity changes, or ownership changes and log follow-up attempts.


Distribute USPS mail daily and prepare intercompany mail twice weekly at a designated time.


Perform the Credit Assistant duties in their absence.


Assist with special projects as needed.


EMPLOYEES SUPERVISED: None

QUALIFICATIONS:

The Records Assistant must be able to effectively communicate, verbally and in writing, with customers and co-workers. This individual must be proficient in Microsoft Word and Excel, or similar applications. Strong customer service, multi-tasking, organizational, and follow up skills are required. This position requires a high level of accuracy and attention to detail.

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PHYSICAL DEMANDS:

While performing the duties of the Records Assistant, the employee is regularly required to talk and hear. The employee is frequently required to walk, sit, use hands to finger, handle, or feel and reach with hands and arms. Specific vision ability required including close vision, distance vision, peripheral vision. The employee must be able to lift and/or move up to 20 pounds.


The physical demands of this job are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


DUTIES AND RESPONSIBILITIES MAY BE ADDED, DELETED, OR CHANGED AT ANY TIME AT THE DISCRETION OF MANAGEMENT, FORMALLY OR INFORMALLY, EITHER VERBALLY OR IN WRITING.

RSR Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, RSR Group complies with applicable state and local laws governing nondiscrimination in employment.