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Records Assistant Jobs (NOW HIRING)

Jobs for Humanity

Records Assistant

Portland, OR · Remote

$17 - $22.25/hr

We are seeking a reliable and organized Remote Records Assistant to help maintain and manage digital records from a home-based workspace. In this role, you will organize files, update records, and ...

Branch and Dhillon Law Firm

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Records Assistant

Arlington, TX · On-site

$15 - $18/hr

The Records Assistant plays a vital role in supporting the efficient management and organization of company records. As a key part of a small team, this position handles filing, data entry, document ...

City of Hanford

Police Records Assistant

Hanford, CA · On-site

$48K - $59K/yr

This is the journey level in the Police Records Assistant series. Incumbents initially perform the more routine duties assigned to positions in this series and work under close supervision. However ...

Pacs

Ensure incomplete records/charts are returned to appropriate departments or personnel for correction. Assist in developing procedures to ensure resident records are properly completed, assembled ...

Pacs

Medical Records Assistant

Columbus, GA · On-site

Ensure incomplete records/charts are returned to appropriate departments or personnel for correction. Assist in developing procedures to ensure resident records are properly completed, assembled ...

Pacs

Medical Records Assistant

Hill, NH · On-site

$37/hr

Medical Records Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per hour Schedule: Part-Time Join Our Healthcare Team Medical Hill Healthcare Center is seeking a ...

PACS

Medical Records Assistant

San Diego, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

Pacs

Medical Records Assistant

Golden, CO

Ensure incomplete records/charts are returned to appropriate departments or personnel for correction. Assist in developing procedures to ensure resident records are properly completed, assembled ...

Pacs

Medical Records Assistant

Powdersville, SC · On-site

$30/hr

Medical Records Assistant - Full-Time $29-$30/hour Easley, SC About Us Powdersville Post Acute is a 60-bed skilled nursing and rehabilitation facility located in Easley, SC, just minutes from ...

PACS

Medical Records Assistant

Placerville, CA · On-site

$20 - $23/hr

Medical Records Assistant Western Slope Healthcare Center - Placerville, CA Full-Time Monday - Friday 8:30 am - 5:00 pm Pay: $20.00-$23.00 per hour Join Our Team! Western Slope Healthcare Center is ...

Pacs

Medical Records Assistant

Santa Rosa, CA

$21 - $23/hr

Ensure incomplete records/charts are returned to appropriate departments or personnel for correction. Assist in developing procedures to ensure resident records are properly completed, assembled ...

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Records Assistant information

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How much do records assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

More about Records Assistant jobs

What cities are hiring for Records Assistant jobs?

Cities with the most Records Assistant job openings:

What are the most commonly searched types of Records jobs?

The most popular types of Records jobs are:

Who are the top companies hiring for Records Assistant jobs?

The top employers for Records Assistant jobs are:

What states have the most Records Assistant jobs?

States with the most job openings for Records Assistant jobs include:

What job categories do people searching Records Assistant jobs look for?

The top searched job categories for Records Assistant jobs are:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

Records Assistant

Jobs for Humanity

Portland, OR • Remote

$17 - $22.25/hr

Full-time

Posted 12 days ago

Job description

Job Description

We are seeking a reliable and organized Remote Records Assistant to help maintain and manage digital records from a home-based workspace. In this role, you will organize files, update records, and ensure information is accurate and easy to retrieve. This position is ideal for someone who is detail-oriented and comfortable working independently.


Responsibilities

  • Organize and maintain electronic records and files.
  • Enter, update, and verify information in company databases.
  • Scan, upload, and file digital documents.
  • Review records for accuracy and completeness.
  • Retrieve and share documents as requested by team members.
  • Maintain the confidentiality of sensitive information.
  • Complete assigned tasks within established deadlines.

Requirements

  • High school diploma or equivalent.
  • Basic computer skills, including Microsoft Office and Google Workspace.
  • Strong attention to detail and organizational skills.
  • Good written and verbal communication skills.
  • Ability to work independently and manage time effectively.
  • Reliable internet connection and a personal computer.
  • Previous administrative or records management experience is a plus but not required.

Benefits

  • 100% remote work with flexible scheduling.
  • Competitive hourly pay.
  • Paid training and onboarding.
Additional Information

All your information will be kept confidential according to EEO guidelines.

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