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Records Assistant Jobs (NOW HIRING)

Boston College

Records Assistant

Newton, MA · On-site

$41K - $51K/yr

Records Assistant Reporting to the Associate Director, Data Management, the Records Assistant is responsible for monitoring and maintaining the accuracy, integrity, and quality of Advancement ...

State of Idaho

Records Assistant

Pocatello, ID · On-site

$15 - $19.75/hr

We are seeking a detail-oriented Part-Time Records Assistant to join our team. This non-benefited position is scheduled to work 20-40 hours per week and offers an excellent opportunity for someone ...

New

LUMA

Records Assistant

Pocatello, ID · On-site

$19 - $21/hr

We are seeking a detail-oriented Part-Time Records Assistant to join our team. This non-benefited position is scheduled to work 20-40 hours per week and offers an excellent opportunity for someone ...

Branch and Dhillon Law Firm

Be Seen First

Records Assistant

Arlington, TX · On-site

$15 - $18/hr

The Records Assistant plays a vital role in supporting the efficient management and organization of company records. As a key part of a small team, this position handles filing, data entry, document ...

New

Mccneb

Records Assistant

Omaha, NE · On-site

$17.58/hr

SUMMARY The Records Assistant reviews and evaluates official college transcripts; posts transfer credits to student records; processes various forms; communicates with internal and external ...

Matanuska-Susitna Borough

Records Assistant

Palmer, AK · On-site

$21.85/hr

Ability to organize and prioritize large volumes of records, ability to work independently and as part of a team, ability to identify missing documentation and resolve discrepancies. Work is ...

Matanuska-Susitna Borough

Records Assistant

Palmer, AK · On-site

$21.85/hr

Ability to organize and prioritize large volumes of records, ability to work independently and as part of a team, ability to identify missing documentation and resolve discrepancies. Work is ...

Pacs

Medical Records Assistant

Lacamas, WA · On-site

$19.29 - $24.11/hr

Medical Records Assistant Lacamas Creek Post Acute Lacamas Creek Post Acute is seeking a detail oriented and organized Medical Records Assistant to join our team on a part time basis. This role is ...

PACS

Medical Records Assistant

San Diego, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

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Records Assistant information

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How much do records assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
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Records Assistant jobs near you
Infographic showing various Records Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

Records Assistant

Boston College

Newton, MA • On-site

$41K - $51K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Boston College rating

8.7

Company rating: 8.7 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

55th of 618 rated colleges and universities

Job description

Records Assistant

Reporting to the Associate Director, Data Management, the Records Assistant is responsible for monitoring and maintaining the accuracy, integrity, and quality of Advancement's alumni and donor records. Accurate and meaningful data is foundational to supporting the mission of BC's University Advancement. Through the identification, diagnosis, and resolution of data integrity issues and errors, Advancement data will better support engagement and fundraising activities, resulting in stronger results, community tools, and constituent satisfaction. Specifically, the Records Assistant assists with:

  • Manual data entry into University Advancement 500,000 record constituent database.
  • Importing data files from various sources through BrightVine data loader user interface.
  • Daily reconciliation of donor demographic data essential to processing gifts to the University.
  • Ensuring the integrity of the database through the execution of daily audit reports and regular maintenance of data records.
  • Generate weekly and monthly data reports, and store completed work in designated locations.
  • Processing of all returned mail and contact preference update forms.
  • Customer service inquiries via phone, email, and affinity web form correspondence.
  • Testing of new and existing database integration systems and features.
  • Research records for special lists and report preparation.
  • Analyze source information such as internal and external reports, and correspondence between donors and employees; compile and verify the accuracy of data using Lexis/Nexis, IWave, Alumnifox, Alumnifinder, WhitePages, Obituary.com, and NCOA data research services.
  • Technical support for alumni trying to access the online alumni community.
  • Performing other related duties as required.

Full-Time Equivalent Hiring Range: $41,300 - $51,600; salary commensurate with relevant experience.

Requirements This position requires a high school diploma, a bachelor's degree is preferred, and a minimum of one year of general office experience, a respect for confidentiality, attention to detail and accuracy, and general knowledge of accounting principles. A desire to build a career in advancement is a plus. Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College. The office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build diverse teams reflecting our community; students, alumni, parents and friends of Boston College.

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees
  • Tuition remission for Spouses and Children who meet eligibility requirements
  • Generous Medical, Dental, and Vision Insurance
  • Low-Cost Life Insurance
  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
  • Paid Holidays Annually
  • Generous Sick and Vacation Pay
  • Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.

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