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Records Assistant Jobs (NOW HIRING)

Pacs

Medical Records Assistant

Santa Cruz, CA · On-site

$20 - $23/hr

Medical Records Assistant Company: Santa Cruz Post Acute Location: Santa Cruz, CA Job Type: Full-time, Monday - Friday Schedule: 8:30 AM - 5:00 PM Pay Rate: $20.00 - $23.00 per hour About Us Santa ...

PACS

Medical Records Assistant

Newport Beach, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

PACS

Medical Records Assistant

Placerville, CA · On-site

$19 - $20/hr

What You'll Do * Assist with organizing, planning, and maintaining the Medical Records Department according to established policies and procedures. * Support the Medical Records/Health Information ...

PACS

Medical Records Assistant

Roseville, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of meetings. File as necessary. • Develop and maintain a good working rapport with inter-department ...

Pine Forest

Medical Records Assistant

Jackson, MS · On-site

$15 - $20/hr

JOB SUMMARY: $15.00-$20.00 The primary purpose of the Medical Records Assistant is providing support to the Medical Records Nurse, the organization, maintenance, and security of medical records in ...

New

Ascension

Medical Records Assistant

Newburgh, IN · On-site

Arrange and store incoming records according to procedure/protocol. * Find, research, and answer questions about records and files from authorized users. * Purge materials according to file ...

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How much do records assistant jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
More about Records Assistant jobs
What cities are hiring for Records Assistant jobs? Cities with the most Records Assistant job openings:
What are the most commonly searched types of Records jobs? The most popular types of Records jobs are:
Who are the top companies hiring for Records Assistant jobs? The top employers for Records Assistant jobs are:
What states have the most Records Assistant jobs? States with the most job openings for Records Assistant jobs include:
What job categories do people searching Records Assistant jobs look for? The top searched job categories for Records Assistant jobs are:
Records Assistant jobs near you
Infographic showing various Records Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.
Medical Records Assistant

Medical Records Assistant

Alhambra Healthcare & Wellness Centre

Alhambra, CA

$19.47 - $22.57/hr

Part-time

Posted 16 days ago

Job description

Health Record Assistant assists in developing and maintaining an appropriate health record service and system for the center.
Health Record Assistant QUALIFICATIONS
• High School diploma.
• Strong written and verbal skills in English necessary for business.
• Administrative and organizational ability.
• Knowledge of medical terminology.
• Previous experience in a health care setting.
• Prior health record experience preferred.
• Supervisory experience preferred.
• Basic computer experience preferred.
Health Record Assistant GENERAL DUTIES AND RESPONSIBILITIES:

ADMINISTRATIVE
• Maintains Health Record System according to Federal, State and Community requirements.
• Participates in assigned meetings and in-services.
Health Record Assistant SUPERVISION (if applicable)
• Meets unit work goals through assignment of staff to resident care needs.
• Monitors staff performance through coaching, praises and recognizes effective performance or takes
direct corrective action after coaching (counseling) as needed.
Health Record Assistant TECHNICAL
• Initiates Resident Health Record.
• Initiates and maintains logs and indices as required:
• Admission/Discharge Register
• Master Patient Index
• Disease Index
• Medicare Log (if applicable)
Job Descriptions Manual
Health Record Assistant (Note: also may be referred to as Health Records Director or Medical Records Director in Health Records Manual.)
Administrator
• Audit System
• Discharge Control Log
• Chart Removal Log
• Resident Care Plan Log
• Telephone Audit Log
• Performs Audits
• Admissions
• Discharge
• Routine Quality Assurance Audits
• Special as required
• Coordinates Physician Documentation
• Telephone Orders
• History and Physicals
• Monthly Physicians Orders
• Physicians’ Progress Notes
• Certifications and Recertifications
• Discharge Summaries
• Thins charts and maintains overflow files as required.
• Maintains and controls release of information within State, Federal and HIPPA regulations:
• Subpoena in conjunction with Senior Vice President of Clinical Compliance
• Correspondence – including legal
• Access to Records
• Records and maintains minutes of meetings as assigned.
• Inputs and prints computerized medical records forms.
• Prepares statistical reports as required.