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Medical Records Office Assistant Jobs (NOW HIRING)

Premiere Medical

Office Assistant

Poughkeepsie, NY · On-site

$16.50 - $21.75/hr

Office Assistant The Office Assistant is responsible for retrieving medical secretary voice ... This position will also scan medical records as needed. Duties and Responsibilities: * Retrieves ...

Quality Home Health

Medical Records

Cookeville, TN · On-site

MEDICAL RECORDS & OFFICE SECRETARY/RECEPTIONIST Responsible for performing office clerical support ... Copy documentation and assist with ADR preparation; * Update HCHB and computer programs as ...

Alfredo Garcia MD

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Medical Office Assistant

Harlingen, TX · On-site

$9.50 - $10.50/hr

Solo practice doctor office needs medical office assistant , Responsible for daily operations, Electronical medical record experience is mandatory. Monday to Friday (half day on Fridays ) .

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How much do medical records office assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for medical records office assistant in the United States is $40,284.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $44,000.00 per year, depending on experience, location, and employer.

What does a medical records office assistant do?

A Medical Records Office Assistant is responsible for managing and organizing patients' health information in both paper and electronic systems. They ensure that records are accurate, up-to-date, and securely maintained in compliance with privacy laws. Their duties often include filing, retrieving records for healthcare professionals, processing requests for medical information, and assisting with billing or insurance paperwork. They play a crucial role in supporting the smooth operation of healthcare facilities by ensuring that medical records are properly handled and accessible when needed.

What are some common challenges medical records office assistants face when managing electronic health records (EHRs)?

Medical Records Office Assistants often encounter challenges such as maintaining patient confidentiality while ensuring timely access to records, accurately entering and updating information in EHR systems, and navigating various software platforms used by different healthcare providers. Staying up-to-date with regulatory requirements like HIPAA can also be demanding. Effective communication and organization skills are essential, as the role requires frequent collaboration with medical staff, insurance companies, and patients to resolve discrepancies or locate necessary documentation.

What are the key skills and qualifications needed to thrive as a medical records office assistant, and why are they important?

To thrive as a Medical Records Office Assistant, you need strong organizational skills, attention to detail, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems, office software, and sometimes HIPAA certification is important for managing sensitive patient data. Excellent communication, discretion, and multitasking abilities help you interact effectively with healthcare staff and maintain confidentiality. These skills ensure accurate record-keeping, regulatory compliance, and seamless office operations in healthcare settings.

What is the difference between Medical Records Office Assistant vs Medical Records Clerk?

AspectMedical Records Office AssistantMedical Records Clerk
CredentialsHigh school diploma; certification optionalHigh school diploma; certification optional
Work EnvironmentHealthcare facilities, hospitals, clinicsHealthcare facilities, hospitals, clinics
Job ResponsibilitiesAssisting with record management, data entry, patient file organizationMaintaining and organizing patient records, data entry, filing
Common UsageUsed interchangeably in some settings; focus on assisting staffMore focused on record keeping and data management

Both roles involve managing patient records in healthcare settings, with similar credentials and work environments. The Medical Records Office Assistant often has broader responsibilities, including assisting staff, while the Medical Records Clerk primarily focuses on record organization and data entry. Understanding these differences can help job seekers identify the right position for their skills and career goals.

More about Medical Records Office Assistant jobs

What cities are hiring for Medical Records Office Assistant jobs?

Cities with the most Medical Records Office Assistant job openings:

What states have the most Medical Records Office Assistant jobs?

States with the most job openings for Medical Records Office Assistant jobs include:

What job categories do people searching Medical Records Office Assistant jobs look for?

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Medical Records Office Assistant jobs near you
Infographic showing various Medical Records Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,284 per year, or $19.4 per hour.

Medical Records/Office Clerk

Centers Health Care

Bronx, NY • On-site

$19/hr

Full-time

Posted 18 days ago

Centers Health Care rating

5.2

Company rating: 5.2 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

197th of 240 rated social care providers

Job description

) Hope Center in the Bronx is looking for a Medical Records/Office Clerk to work full time at it's skilled nursing facility.
Duties Include:
  • Responsible to compile, process & accurately account for all medical records on each individual resident.
  • Protect the security of medical records to ensure that confidentiality is maintained.
  • Verify accuracy and accessibility of files.
  • Maintain electronic health records databases.
  • Maintain data on patient safety, patterns of disease, and disease treatment and outcome.
  • Release necessary information to persons and agencies according to regulations.
  • Responsible for auditing and thinning all medical charts.
  • scheduling appointments.

Requirements Include:
  • Minimum of a High School diploma or equivalent.
  • Basic computer skills .
  • Solid organizational, communication, and follow up skills.
  • Experience in a Long Term Care or healthcare settings is preferred.
  • Should be friendly and a team player.

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