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Medical Records Office Assistant Jobs (NOW HIRING)

Premier Medical Group

Office Assistant

Fishkill, NY · On-site

$18 - $21/hr

Office Assistant Location: 400 Westage Business Center Drive Fishkill, NY 12524 Division: Internal ... This position will also scan medical records as needed. DUTIES AND RESPONSIBILITIES: * Responsible ...

PACS

Medical Records Assistant

Placerville, CA · On-site

$20 - $23/hr

Medical Records Assistant Western Slope Healthcare Center - Placerville, CA Full-Time Monday ... Build positive working relationships with nursing, therapy, admissions, business office, and ...

Premier Medical Group

Office Assistant

Poughkeepsie, NY · On-site

$18 - $23/hr

Position: Office Assistant Location: 243 North Road Poughkeepsie, NY, 12601 Division ... This position will also scan medical records as needed. DUTIES AND RESPONSIBILITIES * Retrieves and ...

Pacs

Medical Records Assistant

Hill, NH

$37/hr

Medical Records Assistant - Part-Time Location: Medical Hill Healthcare Center Pay Rate: $37.00 per ... Proficiency with Microsoft Office and basic computer applications What We Offer * Competitive pay ...

Premier Medical Group

Office Assistant

Windsor, NY · On-site

$19 - $22/hr

Office Assistant Location: 955 Little Brittain Road New Windsor, NY 12553 Division: Clinical ... This position will also scan medical records as needed. DUTIES AND RESPONSIBILITIES * Retrieves and ...

PACS

Medical Records Assistant

San Diego, CA · On-site

... Assist the Medical Records/Health Information Consultant as required. • Maintain minutes of ... Works in office areas as well as throughout the facility. Moves intermittently during working hours.

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Medical Records Office Assistant information

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$26K

$40.3K

$52.5K

How much do medical records office assistant jobs pay per year?

As of Sep 5, 2026, the average yearly pay for medical records office assistant in the United States is $40,284.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $44,000.00 per year, depending on experience, location, and employer.

What does a medical records office assistant do?

A Medical Records Office Assistant is responsible for managing and organizing patients' health information in both paper and electronic systems. They ensure that records are accurate, up-to-date, and securely maintained in compliance with privacy laws. Their duties often include filing, retrieving records for healthcare professionals, processing requests for medical information, and assisting with billing or insurance paperwork. They play a crucial role in supporting the smooth operation of healthcare facilities by ensuring that medical records are properly handled and accessible when needed.

What are some common challenges medical records office assistants face when managing electronic health records (EHRs)?

Medical Records Office Assistants often encounter challenges such as maintaining patient confidentiality while ensuring timely access to records, accurately entering and updating information in EHR systems, and navigating various software platforms used by different healthcare providers. Staying up-to-date with regulatory requirements like HIPAA can also be demanding. Effective communication and organization skills are essential, as the role requires frequent collaboration with medical staff, insurance companies, and patients to resolve discrepancies or locate necessary documentation.

What are the key skills and qualifications needed to thrive as a medical records office assistant, and why are they important?

To thrive as a Medical Records Office Assistant, you need strong organizational skills, attention to detail, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems, office software, and sometimes HIPAA certification is important for managing sensitive patient data. Excellent communication, discretion, and multitasking abilities help you interact effectively with healthcare staff and maintain confidentiality. These skills ensure accurate record-keeping, regulatory compliance, and seamless office operations in healthcare settings.

What is the difference between Medical Records Office Assistant vs Medical Records Clerk?

AspectMedical Records Office AssistantMedical Records Clerk
CredentialsHigh school diploma; certification optionalHigh school diploma; certification optional
Work EnvironmentHealthcare facilities, hospitals, clinicsHealthcare facilities, hospitals, clinics
Job ResponsibilitiesAssisting with record management, data entry, patient file organizationMaintaining and organizing patient records, data entry, filing
Common UsageUsed interchangeably in some settings; focus on assisting staffMore focused on record keeping and data management

Both roles involve managing patient records in healthcare settings, with similar credentials and work environments. The Medical Records Office Assistant often has broader responsibilities, including assisting staff, while the Medical Records Clerk primarily focuses on record organization and data entry. Understanding these differences can help job seekers identify the right position for their skills and career goals.

What skills do you need to be a medical records office assistant?

A medical records office assistant needs strong organizational skills, attention to detail, and familiarity with electronic health record (EHR) systems. Good communication skills and knowledge of healthcare privacy regulations, such as HIPAA, are also important for managing patient information accurately and securely.
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Medical Records Office Assistant jobs near you
Infographic showing various Medical Records Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $40,284 per year, or $19.4 per hour.

Medical Office Assistant

PRECISION HEALTHCARE SPECIALISTS LLC

Fort Lauderdale, FL • On-site

$34K - $42K/yr

Full-time

Re-posted 16 days ago

Job description

Description

Advocate Radiation Oncology is looking for a medical office assistant with at least 3 years of experience in a medical office setting. Duties would include greeting incoming patients and their families along with vendors and other visitors. Answering phones, calling for medical records, entering patient data, scanning in medical records, scheduling appointments, taking payments, and phoning in requests and/or making reminder appointments. Experience in using both an EMR as well as a practice management system required. The ability to multitask is a must. 

Requirements

  • Medical Assistant: 3 years (Required)
  • High School Diploma or equivalent required 

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