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Medical Records Office Assistant Jobs (NOW HIRING)

Allergy & Ent Assoc

Medical Office Assistant

Austin, TX · On-site

$35K - $43K/yr

Proficiency with electronic health record (EHR) systems and standard office software. * Strong ... The Medical Office Assistant utilizes strong organizational skills daily to manage patient ...

Neville V Udwadia MD Inc

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Medical Office Assistant

Monterey, CA · On-site

$20 - $23/hr

Medical Office Assistant Locations: Monterey and Salinas, CA (On-site) Job Type: Full-time Pay: $20 ... Process referrals, medical records requests, and other administrative duties * Maintain patient ...

Allergy & Ent Assoc

Medical Office Assistant

Katy, TX · On-site

$33K - $40K/yr

The Medical Office Assistant plays a critical role in ensuring the smooth and efficient operation ... Proficiency in using electronic health record (EHR) systems and standard office software. * Strong ...

Allergy & Ent Assoc

Medical Office Assistant

Katy, TX · On-site

$33K - $40K/yr

The Medical Office Assistant plays a critical role in ensuring the smooth and efficient operation ... Proficiency in using electronic health record (EHR) systems and standard office software. * Strong ...

Pacs

Medical Records Assistant

Sacramento, CA · On-site

$19 - $21/hr

Medical Records Assistant/Receptionist (Full-Time) Location: Vineyard Post Acute, 101 Monroe St ... High school diploma or equivalent; additional administrative or medical office training is a plus.

University of Mississippi Medical Center

$32K - $40K/yr

Medical Office Assistant Job Summary:To assist physicians and other primary health care providers ... Adheres to HIPPA, OSHA, infection control, and medical records compliance regulatory requirements.

Alfredo Garcia MD

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Medical Office Assistant

Harlingen, TX · On-site

$9.50 - $10.50/hr

Solo practice doctor office needs medical office assistant , Responsible for daily operations, Electronical medical record experience is mandatory. Monday to Friday (half day on Fridays ) .

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How much do medical records office assistant jobs pay per year?

As of Jul 27, 2026, the average yearly pay for medical records office assistant in the United States is $40,284.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $44,000.00 per year, depending on experience, location, and employer.

What does a Medical Records Office Assistant do?

A Medical Records Office Assistant is responsible for managing and organizing patients' health information in both paper and electronic systems. They ensure that records are accurate, up-to-date, and securely maintained in compliance with privacy laws. Their duties often include filing, retrieving records for healthcare professionals, processing requests for medical information, and assisting with billing or insurance paperwork. They play a crucial role in supporting the smooth operation of healthcare facilities by ensuring that medical records are properly handled and accessible when needed.

Can a medical assistant work in medical records?

Yes, medical assistants often work in medical records as part of their duties, which include maintaining patient files, updating health information, and managing documentation. They typically use electronic health record (EHR) systems and may require familiarity with privacy regulations like HIPAA.

What qualifications do you need to be a medical records clerk?

To be a medical records office assistant, typically a high school diploma or equivalent is required, along with knowledge of medical terminology and familiarity with electronic health record (EHR) systems. Certification such as the Certified Medical Records Technician (CMRT) can enhance job prospects, and strong organizational and attention-to-detail skills are essential for managing patient records accurately.

What are some common challenges Medical Records Office Assistants face when managing electronic health records (EHRs)?

Medical Records Office Assistants often encounter challenges such as maintaining patient confidentiality while ensuring timely access to records, accurately entering and updating information in EHR systems, and navigating various software platforms used by different healthcare providers. Staying up-to-date with regulatory requirements like HIPAA can also be demanding. Effective communication and organization skills are essential, as the role requires frequent collaboration with medical staff, insurance companies, and patients to resolve discrepancies or locate necessary documentation.

What is the highest paying medical assistant job?

The highest paying medical assistant roles are typically specialized positions such as clinical or administrative supervisors, or those working in high-demand settings like outpatient care or specialty clinics. Salaries can vary based on experience, certifications, and geographic location, with some roles earning over $50,000 annually. Advanced certifications and additional skills in areas like coding or billing can also increase earning potential.

What are the key skills and qualifications needed to thrive as a Medical Records Office Assistant, and why are they important?

To thrive as a Medical Records Office Assistant, you need strong organizational skills, attention to detail, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems, office software, and sometimes HIPAA certification is important for managing sensitive patient data. Excellent communication, discretion, and multitasking abilities help you interact effectively with healthcare staff and maintain confidentiality. These skills ensure accurate record-keeping, regulatory compliance, and seamless office operations in healthcare settings.

Is being a MOA a good entry level job?

A Medical Office Assistant (MOA) role is often considered a good entry-level job in healthcare, as it typically requires minimal formal education and provides on-the-job training. It offers experience with administrative tasks, patient interaction, and medical record management, which can be valuable for those starting a healthcare career.

What is the difference between Medical Records Office Assistant vs Medical Records Clerk?

AspectMedical Records Office AssistantMedical Records Clerk
CredentialsHigh school diploma; certification optionalHigh school diploma; certification optional
Work EnvironmentHealthcare facilities, hospitals, clinicsHealthcare facilities, hospitals, clinics
Job ResponsibilitiesAssisting with record management, data entry, patient file organizationMaintaining and organizing patient records, data entry, filing
Common UsageUsed interchangeably in some settings; focus on assisting staffMore focused on record keeping and data management

Both roles involve managing patient records in healthcare settings, with similar credentials and work environments. The Medical Records Office Assistant often has broader responsibilities, including assisting staff, while the Medical Records Clerk primarily focuses on record organization and data entry. Understanding these differences can help job seekers identify the right position for their skills and career goals.

More about Medical Records Office Assistant jobs
What cities are hiring for Medical Records Office Assistant jobs? Cities with the most Medical Records Office Assistant job openings:
What states have the most Medical Records Office Assistant jobs? States with the most job openings for Medical Records Office Assistant jobs include:
What job categories do people searching Medical Records Office Assistant jobs look for? The top searched job categories for Medical Records Office Assistant jobs are:
Medical Records Office Assistant jobs near you
Infographic showing various Medical Records Office Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,284 per year, or $19.4 per hour.
Medical Office Assistant

Medical Office Assistant

Premier Medical Group of the Hudson Valley

Poughkeepsie, NY

$20 - $23/hr

Full-time

Posted 3 days ago

Job description

Position: Medical Office Assistant
Location: 243 North Road Poughkeepsie, NY, 12601
Division: Gastroenterology
Classification: Full Time Non-Exempt Hourly
Reports to: Practice Director
Hours/ Travel: Monday–Friday 8:30AM-5:00PM
The Office Assistant is primarily responsible for providing assistance to the physicians and the patients, which includes answering phones, preparing charts and scanning documents into the EMR system. The Office Assistant exhibits strong organizational skills and works collectively with physicians, clinical staff and administration.

DUTIES AND RESPONSIBILITIES:
  • Responsible for answering patient phone calls, scheduling appointments, confirming appointments, and taking detailed and accurate information/messages.
  • Sort, scan, and file a variety of medical records and information such as laboratory and pathology reports, operative notes, and discharge summaries into electronic patient medical records in appropriate sections.
  • Processes incoming mail.
  • Schedules pharmaceutical lunches.
  • Assists with patient referral tracking and follow-up as necessary.
  • Covers Front Desk (for all shifts) as needed.
  • Covers Secretarial Department which includes answering phones, registering patients, making appointments, confirmation calls, faxing, obtaining medical records, mailing New Patient and Annual Wellness Visit paperwork, and obtaining incoming referrals for specialists at the office.
  • May be required to provide administrative support to the Administrative Supervisor as needed, including filing, typing, etc
  • Other duties as assigned.

EDUCATION amp; EXPERIENCE:
  • Minimum of a High School diploma; Associates Degree preferred.
  • 1 to 3 years relevant experience preferably in a healthcare environment.
  • Electronic Medical Records experience required.

QUALIFICATIONS amp; REQUIREMENTS:
  • Strong organizational skills; must be able to multi-task.
  • Strong verbal and written communication skills.
  • Must have excellent computer skills.
  • Ability to work independently and collaboratively on assigned tasks and projects

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