ZipRecruiter

Log In

1

Medical Records Office Assistant Jobs (NOW HIRING)

Neville V Udwadia MD Inc

Be Seen First

Medical Office Assistant

Monterey, CA · On-site

$20 - $23/hr

Medical Office Assistant Locations: Monterey and Salinas, CA (On-site) Job Type: Full-time Pay: $20 ... Process referrals, medical records requests, and other administrative duties * Maintain patient ...

Quality Home Health

Medical Records

Cookeville, TN · On-site

MEDICAL RECORDS & OFFICE SECRETARY/RECEPTIONIST Responsible for performing office clerical support ... Copy documentation and assist with ADR preparation; * Update HCHB and computer programs as ...

University of Mississippi Medical Center

$32K - $40K/yr

Medical Office Assistant Job Summary:To assist physicians and other primary health care providers ... Adheres to HIPPA, OSHA, infection control, and medical records compliance regulatory requirements.

PACS

Medical Records Assistant

Petaluma, CA · On-site

$19 - $21/hr

Medical Records Assistant/Receptionist (Full-Time) Location: Vineyard Post Acute, 101 Monroe St ... High school diploma or equivalent; additional administrative or medical office training is a plus.

next page

Showing results 1-20

All JobsMedical Records Office JobsMedical Records Office Assistant Jobs

Medical Records Office Assistant information

See salary details

$26K

$40.3K

$52.5K

How much do medical records office assistant jobs pay per year?

As of Jul 20, 2026, the average yearly pay for medical records office assistant in the United States is $40,284.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $44,000.00 per year, depending on experience, location, and employer.

What does a Medical Records Office Assistant do?

A Medical Records Office Assistant is responsible for managing and organizing patients' health information in both paper and electronic systems. They ensure that records are accurate, up-to-date, and securely maintained in compliance with privacy laws. Their duties often include filing, retrieving records for healthcare professionals, processing requests for medical information, and assisting with billing or insurance paperwork. They play a crucial role in supporting the smooth operation of healthcare facilities by ensuring that medical records are properly handled and accessible when needed.

Can a medical assistant work in medical records?

Yes, medical assistants often work in medical records as part of their duties, which include maintaining patient files, updating health information, and managing documentation. They typically use electronic health record (EHR) systems and may require familiarity with privacy regulations like HIPAA.

What qualifications do you need to be a medical records clerk?

To be a medical records office assistant, typically a high school diploma or equivalent is required, along with knowledge of medical terminology and familiarity with electronic health record (EHR) systems. Certification such as the Certified Medical Records Technician (CMRT) can enhance job prospects, and strong organizational and attention-to-detail skills are essential for managing patient records accurately.

What are some common challenges Medical Records Office Assistants face when managing electronic health records (EHRs)?

Medical Records Office Assistants often encounter challenges such as maintaining patient confidentiality while ensuring timely access to records, accurately entering and updating information in EHR systems, and navigating various software platforms used by different healthcare providers. Staying up-to-date with regulatory requirements like HIPAA can also be demanding. Effective communication and organization skills are essential, as the role requires frequent collaboration with medical staff, insurance companies, and patients to resolve discrepancies or locate necessary documentation.

What is the highest paying medical assistant job?

The highest paying medical assistant roles are typically specialized positions such as clinical or administrative supervisors, or those working in high-demand settings like outpatient care or specialty clinics. Salaries can vary based on experience, certifications, and geographic location, with some roles earning over $50,000 annually. Advanced certifications and additional skills in areas like coding or billing can also increase earning potential.

What are the key skills and qualifications needed to thrive as a Medical Records Office Assistant, and why are they important?

To thrive as a Medical Records Office Assistant, you need strong organizational skills, attention to detail, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems, office software, and sometimes HIPAA certification is important for managing sensitive patient data. Excellent communication, discretion, and multitasking abilities help you interact effectively with healthcare staff and maintain confidentiality. These skills ensure accurate record-keeping, regulatory compliance, and seamless office operations in healthcare settings.

Is being a MOA a good entry level job?

A Medical Office Assistant (MOA) role is often considered a good entry-level job in healthcare, as it typically requires minimal formal education and provides on-the-job training. It offers experience with administrative tasks, patient interaction, and medical record management, which can be valuable for those starting a healthcare career.

What is the difference between Medical Records Office Assistant vs Medical Records Clerk?

AspectMedical Records Office AssistantMedical Records Clerk
CredentialsHigh school diploma; certification optionalHigh school diploma; certification optional
Work EnvironmentHealthcare facilities, hospitals, clinicsHealthcare facilities, hospitals, clinics
Job ResponsibilitiesAssisting with record management, data entry, patient file organizationMaintaining and organizing patient records, data entry, filing
Common UsageUsed interchangeably in some settings; focus on assisting staffMore focused on record keeping and data management

Both roles involve managing patient records in healthcare settings, with similar credentials and work environments. The Medical Records Office Assistant often has broader responsibilities, including assisting staff, while the Medical Records Clerk primarily focuses on record organization and data entry. Understanding these differences can help job seekers identify the right position for their skills and career goals.

More about Medical Records Office Assistant jobs
What cities are hiring for Medical Records Office Assistant jobs? Cities with the most Medical Records Office Assistant job openings:
What states have the most Medical Records Office Assistant jobs? States with the most job openings for Medical Records Office Assistant jobs include:
What job categories do people searching Medical Records Office Assistant jobs look for? The top searched job categories for Medical Records Office Assistant jobs are:
Medical Records Office Assistant jobs near you
DOC Danville CC Office Assistant Records Office

DOC Danville CC Office Assistant Records Office

State of Illinois

Danville, IL • On-site

$4.0K - $5.2K/mo

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

State Of Illinois rating

7.9

Company rating: 7.9 out of 10

Based on 74 frontline employees who took The Breakroom Quiz

13th of 50 rated states

Job description

Position Title: Office Assistant 

Job Requisition ID: 56954 
Opening Date: 06/30/2026
Closing Date: 07/14/2026, 11:59 PM
Agency: Department of Corrections
Class Title: OFFICE ASSISTANT - 30010 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary (Eff 7/1/26) $4,080/month; CBA Applies; Full Range: $4,080-$5,254/month
Job Type: Salaried
Category: Full Time 
County: Vermilion
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking an organized and detail-oriented person to serve as the Office Assistant in the Record Office at Danville Correctional Center. The ideal candidate will have strong attention to detail and the ability to communicate effectively with multiple parties. If interested in this position, please apply according to the instructions listed on the job posting. We encourage all qualified individuals to apply.

Essential Functions
  • Keyboards all correspondence requests and other documents necessary in the Record Office using Microsoft Office Programs and Outlook.
  • Prints and distributes disciplinary reports from Disciplinary Tracking.
  • Assists in the maintenance of records to include filing, recording of various reports/documents and data in each master record file.
  • Acts as a liaison between facilities for problems on disciplinary reports, communicating orally and in writing when necessary.
  • Assists in other daily clerical functions of the Record Office to include keyboarding, copying, distributing, and sorting various documents, reports, and miscellaneous correspondence.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
  • Requires knowledge, skill and mental development equivalent to completion of high school and one (1) year of related office experience.
  • Requires ability to keyboard accurately at 35 words per minute.
Conditions of Employment
  • Requires ability to pass the IDOC/IDJJ background check.
  • Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
  • Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
  • Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: See Below

7:00 AM to 3:00 PM Mon-Fri w/Sat & Sun off
Headquarter Location:  Danville CC - 3820 E Main St, Danville, Illinois, 61834
Work County: Vermilion
Agency Contact: Melisa Higgins 
Email: Melisa.Higgins@illinois.gov
Posting Group: Office & Administrative Support; Public Safety

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

 

 

As an IDOC employee, you are entitled to a robust benefits package that includes:

Health, Life, Vision and Dental Insurance

12 weeks paid maternity/paternity leave

Pension Plan - Vesting at 10 years for Tier II

Full 20-year retirement awards free health insurance during retirement

Deferred compensation and other pre-tax benefits programs

Paid state holidays: 13 - 14 days annually

3 paid Personal Business days annually

12 paid Sick days annually (Sick days carry over year to year)

10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)

Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)

Employee Assistance Program and/or Mental Health resources

For more information about our benefits, please follow this link:  Benefits Information  

What State Of Illinois employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

State of Illinois logo

About State of Illinois

Sourced by ZipRecruiter

The State of Illinois is not a traditional company, but rather a governmental entity encompassing diverse agencies and departments that serve the constituents of Illinois. Based in Illinois, United States, this governmental body communicates with its citizens through the official website illinois.gov. The website is a one-stop resource for Illinois residents to access information about the state's services, including education, healthcare, transportation, and public safety, among others.

Company size

11 - 50 Employees

Headquarters location

Springfield, IL, US

Year founded

2009

Social media

FacebookTwitter

View All State of Illinois Jobs

Apply