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Medical Records Office Assistant Jobs (NOW HIRING)

Salem Regional Medical Center

Office Assistant

Boardman, OH · On-site

$14 - $18.25/hr

Position: Full Time Office Assistant Department : Dr. Ellis - Boardman Shift: Days, 8 hr shift ... Experience using and documenting in Electronic Health Records (EHR), or Electronic Medical Records ...

A.R. Mazzotta

Office Assistant

Bridgeport, CT · On-site

$17/hr

Experience with medical records is preferred. What you'll be doing: * Support day-to-day administrative and office functions * Handle filing, scanning, and document organization * Assist with medical ...

El Centro Family Health

Medical Records

Espanola, NM · On-site

$16.25 - $20/hr

Work front office as needed and travel to outlying clinics.Ensure patient record accuracy and availability by pulling and alphabetizing charts prior to visits.Assist medical personnel in locating ...

Select Medical

Office Assistant

Columbia, MD · On-site

$16 - $19/hr

Office Assistant Location: 6300 Woodside Ct Suite E Columbia, MD 21046 Type of Employment: Per-Diem ... medical records (EMR), and billing system information. * Prepare patient intake forms prior to ...

New

Catholic Health

Medical Office Assistant

Roslyn, NY · On-site

$26.77 - $34.80/hr

Skilled in the use of office equipment, electronic health records, confident phlebotomy skills. Educational Requirements: * Completion of a NYS accredited Medical Assistant Program required. * High ...

Catholic Health

Medical Office Assistant

Manhattan, NY · On-site

$25.86 - $29.74/hr

Medical Office Assistant Catholic Health is seeking a friendly and detail-oriented Medical Office ... Maintain accurate patient records and assist with quality control procedures Job Requirements:

Select Medical

Office Assistant

Annapolis, MD · On-site

$15 - $16/hr

Office Assistant Location: 116 Defense Highway, Suite 101, Annapolis, MD 21401 Type of Employment ... medical records (EMR), and billing system information. * Prepare patient intake forms prior to ...

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Medical Records Office Assistant information

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$26K

$40.3K

$52.5K

How much do medical records office assistant jobs pay per year?

As of Sep 5, 2026, the average yearly pay for medical records office assistant in the United States is $40,284.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $44,000.00 per year, depending on experience, location, and employer.

What does a medical records office assistant do?

A Medical Records Office Assistant is responsible for managing and organizing patients' health information in both paper and electronic systems. They ensure that records are accurate, up-to-date, and securely maintained in compliance with privacy laws. Their duties often include filing, retrieving records for healthcare professionals, processing requests for medical information, and assisting with billing or insurance paperwork. They play a crucial role in supporting the smooth operation of healthcare facilities by ensuring that medical records are properly handled and accessible when needed.

What are some common challenges medical records office assistants face when managing electronic health records (EHRs)?

Medical Records Office Assistants often encounter challenges such as maintaining patient confidentiality while ensuring timely access to records, accurately entering and updating information in EHR systems, and navigating various software platforms used by different healthcare providers. Staying up-to-date with regulatory requirements like HIPAA can also be demanding. Effective communication and organization skills are essential, as the role requires frequent collaboration with medical staff, insurance companies, and patients to resolve discrepancies or locate necessary documentation.

What are the key skills and qualifications needed to thrive as a medical records office assistant, and why are they important?

To thrive as a Medical Records Office Assistant, you need strong organizational skills, attention to detail, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems, office software, and sometimes HIPAA certification is important for managing sensitive patient data. Excellent communication, discretion, and multitasking abilities help you interact effectively with healthcare staff and maintain confidentiality. These skills ensure accurate record-keeping, regulatory compliance, and seamless office operations in healthcare settings.

What is the difference between Medical Records Office Assistant vs Medical Records Clerk?

AspectMedical Records Office AssistantMedical Records Clerk
CredentialsHigh school diploma; certification optionalHigh school diploma; certification optional
Work EnvironmentHealthcare facilities, hospitals, clinicsHealthcare facilities, hospitals, clinics
Job ResponsibilitiesAssisting with record management, data entry, patient file organizationMaintaining and organizing patient records, data entry, filing
Common UsageUsed interchangeably in some settings; focus on assisting staffMore focused on record keeping and data management

Both roles involve managing patient records in healthcare settings, with similar credentials and work environments. The Medical Records Office Assistant often has broader responsibilities, including assisting staff, while the Medical Records Clerk primarily focuses on record organization and data entry. Understanding these differences can help job seekers identify the right position for their skills and career goals.

What skills do you need to be a medical records office assistant?

A medical records office assistant needs strong organizational skills, attention to detail, and familiarity with electronic health record (EHR) systems. Good communication skills and knowledge of healthcare privacy regulations, such as HIPAA, are also important for managing patient information accurately and securely.
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What states have the most Medical Records Office Assistant jobs?

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Medical Records Office Assistant jobs near you
Infographic showing various Medical Records Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $40,284 per year, or $19.4 per hour.

Office Assistant

Salem Regional Medical Center

Boardman, OH • On-site

$14 - $18.25/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 24 days ago

Salem Regional Medical Center rating

6.0

Company rating: 6.0 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

873rd of 1,065 rated hospitals

Job description

SCH Professional Corporation Has an Exciting Opportunity for Qualified Candidates!
Position: Full Time Office Assistant
Department: Dr. Ellis - Boardman
Shift: Days, 8 hr shift
PURPOSE
The primary purpose of an Office Assistant is to perform assigned duties in an efficient manner, in accordance with the established procedures, and as directed by the Office Manager and/or licenses physician(s) to assure that a successful viable office is maintained at all times. You are responsible for receiving and routing departmental telephone calls, scheduling appointments within the office and externally, and performing other clerical tasks including record keeping and filing.
QUALIFICATIONS
Educational Requirements/training:
  • High school diploma plus technical or vocational training in clerical studies.

Experience:
  • Minimum of one year experience preferred.

Job Skills:
  • Requires reading and understanding of moderately complex or detailed documents containing some unusual words and phrases. Requires arithmetic ability to add, subtract, multiply, and divide whole numbers. Some typing or word processing is required, general forms and/or internal memos or short letters. Requires computer skills for basic data entry and retrieval. Experience using and documenting in Electronic Health Records (EHR), or Electronic Medical Records (EMR). Ten finger keyboard typing skills are required.

BENEFITS
  • Competitive Wages
  • Medical/prescription insurance
  • Dental insurance
  • Vision insurance
  • Accident and critical insurances
  • 403 (b) retirement with employer matching
  • Cafeteria discounts
  • Employee Assistance Program

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