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Medical Records Office Assistant Jobs (NOW HIRING)

PACS

Medical Records Assistant

Placerville, CA · On-site

$20 - $23/hr

Medical Records Assistant Western Slope Healthcare Center - Placerville, CA Full-Time Monday ... Build positive working relationships with nursing, therapy, admissions, business office, and ...

RUBICON HEALTHCARE INC

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Medical Office Assistant

Carbondale, IL · On-site

$18 - $20/hr

Accurately document information in the Athenahealth electronic medical record * Prepare examination rooms and maintain clinical supplies * Assist providers with examinations and minor in-office ...

ADULT INTERNAL MEDICINE PRACTICE LL

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Certified Medical Office Assistant

Belleville, IL · On-site

$35K - $42K/yr

The Certified Medical Office Assistant plays a vital role in supporting the daily operations of a ... Manage and update electronic medical records accurately * Communicate with patients regarding ...

ADULT INTERNAL MEDICINE PRACTICE LL

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Certified Medical Office Assistant

Belleville, IL · On-site

$35K - $42K/yr

The Certified Medical Office Assistant plays a vital role in supporting the daily operations of a ... Manage and update electronic medical records accurately * Communicate with patients regarding ...

Summit BHC

Medical Records Clerk

Creekside, PA · On-site

$14.50 - $18/hr

Experience working in medical record office preferred. LICENSES/DESIGNATIONS/CERTIFICATIONS : Not applicable. WORK LOCATION: This position is onsite and is not a remote position. SUPERVISORY ...

TidalHealth

Medical Office Assistant

Berlin, MD · On-site

$17.41 - $24.37/hr

Medical Office Assistant Why work at TidalHealth? Looking for a rewarding place to work? Choose ... Updates patient records to reflect their most up-to-date health metrics and appointments.

Pacs

Medical Records Assistant

Lacamas, WA

$19.29 - $24.11/hr

Medical Records Assistant Lacamas Creek Post Acute Lacamas Creek Post Acute is seeking a detail oriented and organized Medical Records Assistant to join our team on a part time basis. This role is ...

TidalHealth

Medical Office Assistant

Berlin, MD · On-site

$17.41 - $24.37/hr

Medical Office Assistant Why work at TidalHealth? Join a triple 'A' rated team where clinical ... Updates patient records to reflect their most up-to-date health metrics and appointments.

TH Medical

Medical Office Assistant

Detroit, MI · On-site

$35K - $43K/yr

Refer to Medical Office Assistant Scope of Practice addendum, attached. Under general supervision ... Copies and releases medical record information, as needed. * Assists physician with patient ...

Salem Regional Medical Center

Office Assistant

Boardman, OH · On-site

$14 - $18.25/hr

Position: Full Time Office Assistant Department : Dr. Ellis - Boardman Shift: Days, 8 hr shift ... Experience using and documenting in Electronic Health Records (EHR), or Electronic Medical Records ...

SALEM REGIONAL MEDICAL CENTER

Office Assistant

Boardman, OH · On-site

$14 - $18.25/hr

Position: Full Time Office Assistant Department : Dr. Ellis - Boardman Shift: Days, 8 hr shift ... Experience using and documenting in Electronic Health Records (EHR), or Electronic Medical Records ...

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Medical Records Office Assistant information

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$26K

$40.3K

$52.5K

How much do medical records office assistant jobs pay per year?

As of Aug 22, 2026, the average yearly pay for medical records office assistant in the United States is $40,284.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $44,000.00 per year, depending on experience, location, and employer.

What does a medical records office assistant do?

A Medical Records Office Assistant is responsible for managing and organizing patients' health information in both paper and electronic systems. They ensure that records are accurate, up-to-date, and securely maintained in compliance with privacy laws. Their duties often include filing, retrieving records for healthcare professionals, processing requests for medical information, and assisting with billing or insurance paperwork. They play a crucial role in supporting the smooth operation of healthcare facilities by ensuring that medical records are properly handled and accessible when needed.

What are some common challenges medical records office assistants face when managing electronic health records (EHRs)?

Medical Records Office Assistants often encounter challenges such as maintaining patient confidentiality while ensuring timely access to records, accurately entering and updating information in EHR systems, and navigating various software platforms used by different healthcare providers. Staying up-to-date with regulatory requirements like HIPAA can also be demanding. Effective communication and organization skills are essential, as the role requires frequent collaboration with medical staff, insurance companies, and patients to resolve discrepancies or locate necessary documentation.

What are the key skills and qualifications needed to thrive as a medical records office assistant, and why are they important?

To thrive as a Medical Records Office Assistant, you need strong organizational skills, attention to detail, and a basic understanding of medical terminology, usually supported by a high school diploma or equivalent. Proficiency in electronic health record (EHR) systems, office software, and sometimes HIPAA certification is important for managing sensitive patient data. Excellent communication, discretion, and multitasking abilities help you interact effectively with healthcare staff and maintain confidentiality. These skills ensure accurate record-keeping, regulatory compliance, and seamless office operations in healthcare settings.

What is the difference between Medical Records Office Assistant vs Medical Records Clerk?

AspectMedical Records Office AssistantMedical Records Clerk
CredentialsHigh school diploma; certification optionalHigh school diploma; certification optional
Work EnvironmentHealthcare facilities, hospitals, clinicsHealthcare facilities, hospitals, clinics
Job ResponsibilitiesAssisting with record management, data entry, patient file organizationMaintaining and organizing patient records, data entry, filing
Common UsageUsed interchangeably in some settings; focus on assisting staffMore focused on record keeping and data management

Both roles involve managing patient records in healthcare settings, with similar credentials and work environments. The Medical Records Office Assistant often has broader responsibilities, including assisting staff, while the Medical Records Clerk primarily focuses on record organization and data entry. Understanding these differences can help job seekers identify the right position for their skills and career goals.

What skills do you need to be a medical records office assistant?

A medical records office assistant needs strong organizational skills, attention to detail, and familiarity with electronic health record (EHR) systems. Good communication skills and knowledge of healthcare privacy regulations, such as HIPAA, are also important for managing patient information accurately and securely.
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Medical Records Office Assistant jobs near you
Infographic showing various Medical Records Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $40,284 per year, or $19.4 per hour.

Office Assistant

Premier Medical Group of the Hudson Valley

Poughkeepsie, NY • On-site

$18 - $22/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Position: Office Assistant
Location: 243 North Road Poughkeepsie, NY, 12601
Division: Gastroenterology
Classification: Full Time Non-Exempt Hourly
Reports to: Administrative Supervisor
Hours/ Travel: Monday–Friday 8:30AM-5:00PM
POSITION SUMMARY:
The Office Assistant is responsible for retrieving medical secretary voice messages and returning calls, scheduling appointments, directing calls to appropriate staff, setting up new patients, this includes new consults which consist of entering all patient demographic information prior to the office visit and mailing out a packet of paperwork for the patient to fill out prior to the scheduled visit, and working closely with the medical secretaries and staff. This position will also scan medical records as needed.
DUTIES AND RESPONSIBILITIES
  • Retrieves and responds to voice messages from medical secretary’s voice mails and documents into EMR.
  • Schedules/re-schedules appointments including procedures, COVID testing, and follow up appointments.
  • Directs patient calls to appropriate personnel.
  • Triages other staff regarding messages that pertain to them i.e. Prescriptions, Medical Records.
  • Screening phone calls as best as possible.
  • Enters demographic, insurance information, pharmacy, and primary care into EMR when scheduling new patients, and updating existing patient demographics.
  • Scans medical records or medical records requests as needed.
  • Assists other Medical Receptionists and Medical Secretaries as needed including covering hours, booking procedures with corresponding paperwork, pre-authorizations, COVID scheduling, faxing/scanning proper paperwork.
  • Other duties as assigned.
EDUCATION amp; EXPERIENCE
  • Minimum of a High School diploma; Associates Degree preferred.
  • At least one year relevant experience and/or training.
  • EMR experience preferred
QUALIFICATIONS amp; REQUIREMENTS:
  • Strong verbal and written communication skills.
  • Strong organizational skills.
  • Strong Multi-tasking skills.
  • Excellent attention to detail.
  • Ability to work independently on assigned tasks as well as accept direction on given assignments.
  • Able to work collectively with administration and staff.
  • Able to maintain highest level of confidentiality.
Premier Medical Group is an Equal Opportunity Employer

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