Records Intern Jobs (NOW HIRING)

Who We Are:

The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts' environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition.

Who We Are as an Employer:

At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents.

Description:

This internship is unpaid and designed to support students or recent graduates seeking practical experience in the field. Candidates may be eligible to earn academic credit through their college or university.

EEA's Human Resources Team is seeking a Human Resources Records Intern for the fall!  The Human Resources Records Intern provides administrative support to the Human Resources department by maintaining accurate and up-to-date employee records. This role is responsible for reviewing personnel files, organizing documentation, ensuring records are complete and compliant, and uploading employee documents into the Human Resources Information System (HRIS). The ideal candidate is highly organized, detail-oriented, and committed to maintaining confidentiality. This is a great opportunity to gain hands-on experience in human resources.

Specific duties and responsibilities include, but are not limited to, the following:

• Review employee personnel files for completeness, accuracy, and compliance with company standards.

• Organize, maintain, and update both physical and electronic employee records.

• Upload employee documents into the HRIS or document management system, ensuring files are correctly assigned to the appropriate employee record.

• Verify that all required employment documentation is properly filed and accurately indexed.

• Identify missing, duplicate, or inaccurate records and work with the HR team to resolve discrepancies.

• Ensure employee records are maintained in accordance with company policies and applicable legal and regulatory requirements.

• Perform data entry tasks to maintain accurate HR records, databases, and personnel files.

• Ensure data accuracy and integrity through meticulous data entry and validation processes.

• Assist with digitizing and archiving personnel files.

• Ensure data integrity and consistency across various platforms.

• Handle sensitive and confidential employee information with discretion and professionalism.

• Support HR audits by preparing and organizing employee documentation.

• Assist with other HR administrative tasks and special projects as assigned.

Preferred Qualifications:

• Strong attention to detail and excellent organizational skills.

• Ability to handle confidential information with professionalism and discretion.

• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.

• Familiarity with HRIS or document management systems is an asset but not required.

• Strong communication and time management skills.

• Ability to work independently and prioritize multiple tasks.

• High level of accuracy and attention to detail.

• Strong document management and filing skills.

• Basic understanding of HR processes and employee recordkeeping.

• Ability to identify inconsistencies and maintain data integrity.

• Positive attitude with a willingness to learn and support the HR team.

Other relevant information:  

• Hours per week: 15 hours per week
• This position is partially remote with a hybrid schedule that includes a minimum of one day in-office per week.
• Internship duration:  8/31/26 - 12/12/26

First consideration will be given to those applicants that apply within the first 14 days.

Please see Preferred Qualifications.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.