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Records Associate Jobs (NOW HIRING)

Opensity Solutions

Records Associate

New York, NY · On-site

$26/hr

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. Your attention to detail and adherence to data protection and privacy ...

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

C&W Services

Records Associate

Los Angeles, CA · On-site

Job Title Records Associate Summary The Records Associate in addition to creating, tracking, and preparing hard copy files for storage, will be proficient in analyzing electronic data related to ...

Henry Ford College, MI

Records Associate III

Dearborn, MI · On-site

$20.11 - $22.63/hr

The Records Associate III will work with various technical systems to ensure the timely and accurate processing of student information. The Records Associate III will assist students and college ...

K2services

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support ...

Ohioliving

Medical Records Associate

Ohio, IL · On-site

The Medical Records Associate ensures that a complete medical records program is maintained in accordance with company standards, federal, state, and local standards, guidelines, and regulations.

K2services

LEAD RECORDS ASSOCIATE

Washington, DC · On-site

The Lead Records Associateis responsible foroverseeing the organization, classification, storage, and retrieval of physical and digital records to ensure accuracy, accessibility, and compliance with ...

New

Pedim

Medical Records Associate

Lecanto, FL · On-site

$14 - $16/hr

The Medical Records Associate is responsible for managing and maintaining patient medical records in compliance with healthcare regulations and office policies. You will ensure the accuracy ...

Ohio Living

Medical Records Associate

Delaware, OH · On-site

The Medical Records Associate ensures that a complete medical records program is maintained in accordance with company standards, federal, state, and local standards, guidelines, and regulations.

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Records Associate information

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$15

$20

$26

How much do records associate jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for records associate in the United States is $20.25, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $21.15 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What cities are hiring for Records Associate jobs?

Cities with the most Records Associate job openings:

What are the most commonly searched types of Records jobs?

The most popular types of Records jobs are:

What states have the most Records Associate jobs?

States with the most job openings for Records Associate jobs include:

Records Associate jobs near you
Infographic showing various Records Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,119 per year, or $20.2 per hour.

Records Associate

Opensity Solutions

New York, NY • On-site

$26/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 20 days ago

Key responsibilities

  • Assist with a major scanning project and ensure records are properly saved in the firm's document management system.

  • Manage and organize records, ensuring accuracy and compliance with data protection and privacy regulations.

  • Support the effective management of records by demonstrating organizational skills, attention to detail, and familiarity with records management software.

Job description

About Us:
Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
Our Mission:
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
Opensity Solutions is seeking a records clerk to assist with a major scanning project which will then be saved in the firm's iManage Work document management system. The ideal candidate will possess record keeping experience in a professional services environment. As a Records Associate, your role is to assist in the effective management and organization of records within the organization. Your attention to detail and adherence to data protection and privacy regulations will be essential in safeguarding sensitive information and maintaining compliance.
Essential Job Functions
  • A general understanding of Records management software and its practical application is required. Having tech savvy and comfort with learning new software is key.
  • Familiarity with any kind of scanning is critical.
  • This role demands outstanding organizational skills, extreme accuracy, and meticulous attention to detail.
  • Candidates should demonstrate a professional demeanor and the ability to independently manage a high-volume workload.
  • Overtime is required.
  • The ability to lift boxes weighing approximately 20-25 pounds are necessary."

Qualifications & Requirements
  • Excellent interpersonal skills with the ability to manage sensitive situations with discretion and diplomacy.
  • Motivated self-starter with a strong sense of urgency and accountability.
  • Exceptional customer service mindset with the ability to anticipate needs.
  • Strong organizational and multitasking skills, with the ability to prioritize competing demands.
  • Proven ability to meet deadlines and consistently follow through.
  • Clear, professional written and verbal communication skills.
  • Collaborative, positive, and team-oriented approach.
  • High level of professionalism, discretion, and integrity.
  • Sound judgment and effective problem-solving abilities.
  • Calm, patient, and composed under pressure with a strong work ethic.
  • Resourceful, adaptable, proactive, and solutions oriented.

Compensation
The Compensation range for this role is up to $26.00 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
Benefits
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

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