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Records Associate Jobs (NOW HIRING)

VIVEX BIOLOGICS INC

Records Associate

Miami, FL

Description The Records Associate is responsible to request and assemble relevant records, scan records, report communicable diseases to the Department of Health, data entry, and document findings ...

K2services

Records Associate

Washington, DC · On-site

$30/hr

Key Responsibilities Records Associate Washington, DC Schedule: 9:00 AM - 6:00 PM Pay: $30 per hour Records Management Oversight * Support the implementation and maintenance of records management ...

Opensity Solutions

Records Associate

Washington, DC

$28/hr

Key Responsibilities Records Associate Washington, DC Schedule: 9:00 AM - 6:00 PM Pay: $28 per hour Records Management Oversight * Support the implementation and maintenance of records management ...

usahs

Academic Records Associate

Dallas, TX · Hybrid

GENERAL SUMMARY The Academic Records Associate is a multi-functional position providing clear, accurate and concise service as a member of the document management team. Under the facilitation of the ...

C&W Services

Records Associate

Los Angeles, CA

Job Title Records Associate Summary The Records Associate in addition to creating, tracking, and preparing hard copy files for storage, will be proficient in analyzing electronic data related to ...

K2services

Records Associate

Indianapolis, IN

We are seeking a detail-oriented and highly organized Records Associate to providerecordscreation, circulation, storage, tracking,transferand retention servicesasdefined or outlined inOpensity ...

Opensity Solutions

Records Associate

Indianapolis, IN · On-site

We are seeking a detail-oriented and highly organized Records Associate to provide records creation, circulation, storage, tracking, transfer and retention services as defined or outlined in Opensity ...

K2services

Lead Records Associate

Minneapolis, MN · On-site

$23 - $25/hr

We're seeking a detail-oriented Lead Records Associate to support daily file room operations and ensure accurate, organized document management. This role is ideal for someone who takes pride in ...

Opensity Solutions

Lead Records Associate

Minneapolis, MN · On-site

$23 - $25/hr

We're seeking a detail-oriented Lead Records Associate to support daily file room operations and ensure accurate, organized document management. This role is ideal for someone who takes pride in ...

RR Donnelley

Lead Records Associate

New York, NY · On-site

Monday - Friday 8:00am - 5:00pm The Lead Records Associate is a member of the Williams Lea team delivering exceptional customer service to our clients. Responsibilities include, but are not limited ...

RR Donnelley

Lead Records Associate

New York, NY

Monday - Friday 8:00am - 5:00pm The Lead Records Associate is a member of the Williams Lea team delivering exceptional customer service to our clients. Responsibilities include, but are not limited ...

R.R. Donnelley

Lead Records Associate

Manhattan, NY

Monday - Friday 8:00am - 5:00pm The Lead Records Associate is a member of the Williams Lea team delivering exceptional customer service to our clients. Responsibilities include, but are not limited ...

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All JobsRecords Associate Jobs

Records Associate information

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$15

$20

$26

How much do records associate jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for records associate in the United States is $20.25, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $21.15 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by Records Associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What does a records associate do?

A records associate is responsible for organizing, maintaining, and retrieving company or organization records, often using database management systems. They ensure data accuracy, compliance with privacy policies, and may handle document scanning, filing, and data entry tasks. Strong attention to detail and familiarity with record-keeping software are important for this role.

What jobs in the US pay 300,000 a year?

For a Records Associate, earning $300,000 annually is uncommon, as this role typically offers lower compensation. High-paying jobs in the US that reach or exceed this level often include executive positions, specialized medical professionals, or senior roles in finance and technology that require advanced skills, certifications, and extensive experience.

What job makes $10,000 a month without a degree?

A Records Associate typically does not earn $10,000 a month without specialized experience or certifications. High-paying roles that can reach this level without a degree are rare and often involve entrepreneurship, sales, real estate, or skilled trades. Most jobs with such income levels require significant experience, skills, or business ownership rather than entry-level positions.

What jobs make $500,000 a year?

In general, high-paying jobs that can reach or exceed $500,000 annually include executive roles such as CEOs, CFOs, and other C-suite positions, as well as specialized medical professionals like surgeons and anesthesiologists, and successful entrepreneurs. Certain highly skilled roles in finance, law, and technology, especially with bonuses, profit sharing, or ownership stakes, can also achieve this level of income. These positions often require advanced education, extensive experience, and significant responsibility.

What are Records Associates?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.
What cities are hiring for Records Associate jobs? Cities with the most Records Associate job openings:
What are the most commonly searched types of Records jobs? The most popular types of Records jobs are:
What states have the most Records Associate jobs? States with the most job openings for Records Associate jobs include:
Records Associate jobs near you
Infographic showing various Records Associate job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 66% Full Time, 31% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,119 per year, or $20.2 per hour.
Records Associate

Records Associate

VIVEX BIOLOGICS INC

Miami, FL

Other

Posted 8 days ago

Job description

Description

 The Records Associate is responsible to request and assemble relevant records, scan records, report communicable diseases to the Department of Health, data entry, and document findings through quality assessment tools provided.  The Records Associate communicates directly with donation partners to obtain records and prepares charts for Medical Director Eligibility Review.  The Records Associate must perform all functions in accordance with standard operating procedures, all applicable state, and regulatory requirements.

Requirements

Record Coordination

  1. Manage record requests. 
  2. Assemble relevant records for donor eligibility determination and batch record release in a timely      manner.
  3. Track donors available for review and eligibility determination outcomes

Quality Assurance

  1. Maintain knowledge of and support VIVEX policies and procedures
  2. Maintain knowledge of appropriate regulatory, statutory, accreditation requirements, and current Good Tissue Practices
  3. Responsible for reporting all variances, errors, and deviations on all VIVEX initiated documentation to QA management. Participate in the investigation, implementation of corrective actions, and documentation of complaint files and deviation      reports, as needed.
  4. Participate in audits and inspections, as needed
  5. Perform other duties as assigned by the Manager and/or Director of Quality Assurance. 

Qualifications

Associate degree in Medical Assisting preferred. An equivalent combination of education and experience in a medical environment familiar with medical terminology will be considered. Excellent interpersonal, telephone, verbal, and written communication skills required. Must demonstrate excellent organizational and record keeping skills. Must be detail oriented with the ability to multi-task in a high-pressure environment. Must gain knowledge of all regulations, laws, and/or standards that govern the tissue banking industry. Must demonstrate advance computer skills in the Microsoft platform.


 Applicants must be legally authorized to work in the United States. Vivex will not provide sponsorship or employment for candidates who require the 24-month STEM Optional Practical Training (OPT) extension. Please note this is not an offer of immigration sponsorship 


Working conditions

Primarily, a quiet, office-oriented work environment. Some evening and weekend work may be required.


Physical requirements

While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time. The employee may occasionally be required to pull, lift and/or move up to 20 pounds.


Direct reports

No direct reports.


Nothing in this job description restricts management's right to assign or reassign duties and 

responsibilities to this job any time. 

VIVEX Biologics is an equal opportunity employer (EEO) and expressly prohibits any form of workplace discrimination and/or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfers, leaves of absence, compensation and training.

VIVEX Biologics complies with the Americans with Disability Act (ADA) which prohibits discrimination against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the essential functions of a job. 

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