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Records Associate Jobs in Massachusetts (NOW HIRING)

K2services

Records Specialist

Boston, MA · On-site

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. You will play a key part in maintaining accurate records, both physical ...

Opensity Solutions

Records Specialist

Boston, MA · On-site

As a Records Associate, your role is to assist in the effective management and organization of records within the organization. You will play a key part in maintaining accurate records, both physical ...

Massgeneralbrigham

Medical Records Coordinator

Westwood, MA · Hybrid

$17.71 - $25.28/hr

Qualifications Education High School Diploma or Equivalent required or Associate's Degree Health ... No Experience Experience in health information management or medical records 2-3 years required or ...

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All JobsRecords Associate JobsRecords Associate Jobs in Massachusetts

Records Associate information

See Massachusetts salary details

$16

$22

$29

How much do records associate jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for records associate in Massachusetts is $22.11, according to ZipRecruiter salary data. Most workers in this role earn between $18.89 and $23.12 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Massachusetts?

The most popular types of Records jobs in Massachusetts are:

What cities in Massachusetts are hiring for Records Associate jobs?

Cities in Massachusetts with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,999 per year, or $22.1 per hour.

Records Specialist

Boston, MA • On-site

K2services
See more jobs at K2servicesexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 25 days ago

Job description

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.


As a Records Associate, your role is to assist in the effective management and organization of records within the organization. You will play a key part in maintaining accurate records, both physical and digital, and ensuring their proper storage, classification, and retrieval. Your responsibilities will include entering data into the records management system, categorizing records based on established guidelines, and supporting the team in routine audits to ensure data integrity. As a vital member of the records management department, you will collaborate with colleagues to fulfill record requests promptly and contribute to the implementation of records management policies and procedures. Your attention to detail and adherence to data protection and privacy regulations will be essential in safeguarding sensitive information and maintaining compliance. Your dedication to maintaining an organized and efficient records management system will support various departments in accessing crucial information, ultimately contributing to the smooth functioning of the organization.

RESPONSIBILITIES

  • Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database

  • Prepareinactive files for offsite storage or digitization, performing file culling activities asrequested

  • Perform regular inventory of files storedatclient facilities,or offsite storage vendors

  • Assistclient withretentionandfile transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment

  • Assistclient with clean-up activities, including triage, categorization, andappropriate storageor disposition of content

  • Preparereports related to the activity of the Records Department

  • Ensureaccuratetracking,monitoringand recording of all charges, overtime,logsand entries

REQUIREMENTS

  • High School Diploma or GED

  • 1yearsfile, records, imaging/scanning experience

  • Familiarity withFileTrail,iManageRecords Manager, Autonomy Records Manager (FileSurf),LegalKey,NetDocument,OpenTEXTDM or similar Records Management Systems

  • Strong verbal and written communication skills

  • Detail oriented and attention to detail and accuracy

  • Good organization skills with ability to manage multiple tasks

  • Ability to life or move 40 lbs. or greater

  • Ability to walk, bend, kneel,standor sit for an extendedperiod of time

  • Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.

The Compensation range for this role is up to 22.50 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

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