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Records Associate Jobs in Texas (NOW HIRING)

usahs

Academic Records Associate

Dallas, TX · Hybrid

GENERAL SUMMARY The Academic Records Associate is a multi-functional position providing clear, accurate and concise service as a member of the document management team. Under the facilitation of the ...

GLC Business Services, LLC

Records Associate

Dallas, TX · On-site

The Records Clerk works under the direct supervision of the Records Supervisor/Manager and assists in processing file requests from Secretaries, Paralegals, File Clerks, and Attorneys. Quality checks ...

GLC Business Services

Records Associate

Dallas, TX · On-site

Temporary Records Clerk Position This temporary position starts in August, expected to last for forty-five (45) days. Exact time duration is TBD. Position is located within a legal firm. The Records ...

City of San Antonio

Records Specialist

San Antonio, TX · On-site

Regularly assists with processing and responding to open records requests assigned to the Human ... Associate's Degree from an accredited college or university. * Five (5) years of increasingly ...

City of San Antonio

Records Specialist

San Antonio, TX · On-site

$47K - $71K/yr

Regularly assists with processing and responding to open records requests assigned to the Human ... Job Requirements Associate's Degree from an accredited college or university. Five (5) years of ...

GovernmentJobs.com

Records Specialist

San Antonio, TX · On-site

Associate's Degree from an accredited college or university. * Five (5) years of increasingly ... Knowledge of principles of record keeping and records management. * Knowledge of computer software ...

MIDLAND COLLEGE

Specialist Records

Midland, TX

... records in the College's image system. In addition, the employee is expected to assist with other ... Associate Degree or equivalent (60 college credits); or High School diploma or equivalent and two ...

City of Waco

Police Records Supervisor

Waco, TX · On-site

$23.53/hr

A Police Records Supervisor who has the capacity to supervise a public records work group and train ... Associate's Degree In Business, Criminal Justice, or a related field and One year of supervisory ...

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Records Associate information

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How much do records associate jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for records associate in Texas is $18.87, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $19.71 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by Records Associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are Records Associates?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.
What are the most commonly searched types of Records jobs in Texas? The most popular types of Records jobs in Texas are:
What cities in Texas are hiring for Records Associate jobs? Cities in Texas with the most Records Associate job openings:
Records Associate jobs near you
Infographic showing various Records Associate job openings in Texas as of July 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,240 per year, or $18.9 per hour.
Academic Records Associate

Academic Records Associate

University of St. Augustine for Health Sciences

Dallas, TX • On-site

$20.19 - $26.35/hr

Full-time

Posted 22 days ago

Job description

The mission of the University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.
GENERAL SUMMARY
The Academic Records Associate is a multi-functional position providing clear, accurate and concise service as a member of the document management team. Under the facilitation of the Manager, Admissions Operations and Systems, the Associate responds to inquiries by providing clear, accurate and concise information that enables resolution. This includes the processing of forms and information, follow-through and completion of processes to enable resolution within the document management team environment. The Academic Records Associate is responsible for handling student academic records-related issues, policies, and regulations.
The incumbent is required to continually develop knowledge in all aspects of registrar and admission operations and processes, policies and regulations. The Academic Records Associate works in a cooperative and supportive team environment to support clients. The Academic Records Associate is required to continually develop her/his areas of expertise and to share that knowledge. The incumbent is responsible for contributing positively to the team and to the Admissions Office through recommendations on the process, service and communications improvements.
This is a campus-based position located on the Dallas campus in Dallas, Texas. This position follows a hybrid work schedule requiring a minimum of 3 days on campus.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Academic Records Associate is required to develop and maintain expertise in multiple areas of the Registrar's Office. The areas below include a selection of the primary responsibilities:
  • Student History & Transcripts
  • Change of program/campus forms sent to Admissions
  • Student information changes as needed for data management.
  • FERPA compliance
  • Duplicate ID correction
  • Data integrity

The Academic Records Associate is also required to develop and maintain expertise in the following areas related to the Office of Admissions:
  • Reviews all applications for completeness which includes assessing application elements against the program requirements and processing of mail (digital and conventional postal delivery).
  • Data entry and integrity.
  • Data base experience in Salesforce, Jenzabar, OnBase, Docusign, Web Amit, ETS, National Clearinghouse, E-scripts, and Microsoft Office.
  • Applicant start date, program, and information changes.
  • Completes welcome packets for admitted students.
  • Performs miscellaneous job-related duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES
  • Interact with internal customers directly.
  • Responsible for developing thorough knowledge of all academic programs, office functions and processes, and the other service areas of the University.
  • Associates must be available to work overtime as required.
  • Associates must be able to adapt to changing environments and remain flexible to change.
  • Required to work within complex regulations and policies and be able to provide advice and guidance based on knowledge and experience with past and current regulations and policies.
  • Students and potential students have individual and potentially complex issues and situations requiring initiative, judgment and a solid understanding of and ability to interpret academic regulations and policies.
  • Associates will be required to complete multiple tasks at a time with demanding deadlines and under pressure.
  • Other related responsibilities as assigned.

POSITION IN ORGANIZATION
REPORTS TO: Manager, Admissions Operations and Systems
POSITIONS SUPERVISED: Not applicable
TECHNICAL, MANAGERIAL, and PEOPLE SKILLS REQUIRED
EDUCATION and/or EXPERIENCE
  • Bachelor's degree required with 1 to 2 years' experience directly related to the duties and responsibilities specified.
  • Successful experience in a systems and customer service environment.
  • 1 to 2 years of experience in a university or records environment.
  • Good problem solving and conflict resolution abilities.
  • Excellent written and oral communication skills.
  • Confidence and skill with large databases and student records.
  • Experience in a for-profit educational environment preferred.
  • Student Information System experience preferred. Jenzabar and salesforce experience a plus.
  • Microsoft Office and strong Excel Spreadsheet skills required.
  • Prior work with international student populations preferred.

BUSINESS COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of the position:
  • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
  • Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.
  • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
  • Drives Results - Consistently achieving results, even under tough circumstances.
  • Innovation - Creating new and better ways for the organization to be successful.
  • Customer Focus - Building strong customer relationships and delivering customer-centric solutions.

WORK ENVIRONMENT
Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.

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