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Records Associate Jobs in Maryland (NOW HIRING)

Vistant

Patient Records Technician

Silver Spring, MD · On-site

$19 - $22/hr

Some college, such as an Associate or Bachelor's degree in Logistics or Management preferred. Required Skills * Patient Records Specialists must be able to climb ladders and lift, shift, and move ...

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Vistant Co.

Patient Records Technician

Silver Spring, MD · On-site

$19 - $22/hr

Some college, such as an Associate or Bachelor's degree in Logistics or Management preferred. Required Skills * Patient Records Specialists must be able to climb ladders and lift, shift, and move ...

Parts Authority

Warehouse Associate

Laurel, MD · On-site

$16 - $19/hr

Recording exact arrival and departure times for shipments. * Operating stock management tools: for example, powered industrialequipment and pallet jacks. * Counting stock and keeping inventory ...

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All JobsRecords Associate JobsRecords Associate Jobs in Maryland

Records Associate information

See Maryland salary details

$14

$19

$25

How much do records associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for records associate in Maryland is $19.65, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $20.53 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Maryland?

The most popular types of Records jobs in Maryland are:

What cities in Maryland are hiring for Records Associate jobs?

Cities in Maryland with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Maryland as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $40,878 per year, or $19.7 per hour.

Lead Legal Records Associate (Law Firm)

SPS North America

Baltimore, MD • On-site

Full-time

Posted 25 days ago

Job description

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

Schedule: Monday-Friday | 8:30 AM-5:30 PM

Keep Legal Records Organized & Accessible

We're looking for a detail-oriented Lead Records Associate to oversee daily records operations and ensure case files and documents are accurately organized, maintained, and accessible. This role supports attorneys and staff while maintaining secure and efficient records processes.

Why This Role Matters

Accurate records management helps legal teams stay organized and productive. Your attention to detail and discretion ensure attorneys and staff can quickly access the information they need.

What You'll DoRecords & Document Management
  • Open, index, organize, scan, and maintain case files and records
  • Upload documents to electronic databases and maintain accurate records
  • Maintain secure and organized file rooms and storage areas
  • Retrieve records and assist attorneys and staff with records requests
  • Prepare files for closing, off-site storage, and secure disposal
Lead & Administrative Support
  • Coordinate daily records activities and support team workflow
  • Train and mentor interns or student assistants
  • Assist with trial binders, exhibits, and external records requests
  • Provide reception or mailroom coverage as needed
  • Handle confidential information with discretion and follow firm procedures
What You Bring
  • High school diploma or equivalent required; college degree preferred
  • 2+ years of records management, legal records, document services, or related experience preferred
  • Previous lead or training experience preferred
  • Strong organization, attention to detail, and communication skills
  • Experience with scanning, electronic databases, and data entry
  • Ability to multitask, prioritize, and work independently
Physical Requirements
  • Ability to lift and carry files and boxes up to 30 lbs.
  • Ability to walk, bend, reach, and stand as needed
  • Ability to perform frequent filing, scanning, and data entry

Travel: None or Negligible

Think You're a Fit?

If you're organized, detail-oriented, and enjoy supporting legal teams through accurate and efficient records management, we'd love to hear from you.

Apply