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Records Associate Jobs (NOW HIRING)

Steno

Medical Records Associate

$26 - $29/hr

Medical Records Associate | Remote, Competitive Compensation +Premium Medical, Dental & Vision Coverage Why You Should Choose Steno At Steno, we're growing fast and transforming the litigation ...

PedIM Healthcare

Medical Records Associate

Lecanto, FL · On-site

$14 - $16/hr

The Medical Records Associate is responsible for managing and maintaining patient medical records in compliance with healthcare regulations and office policies. You will ensure the accuracy ...

Pedim

Medical Records Associate

Lecanto, FL · On-site

$14 - $16/hr

The Medical Records Associate is responsible for managing and maintaining patient medical records in compliance with healthcare regulations and office policies. You will ensure the accuracy ...

Excelin Health

Medical Records Associate

Lafayette, LA · On-site

Lead Medical Records Assistant Reports to: Assistant Administrator/ Regional Director of Patient Care Services SUMMARY The Lead MRA's primary function is to facilitate the distribution and receipt of ...

Pedim

Medical Records Associate

Lecanto, FL · On-site

The Medical Records Associate is responsible for managing and maintaining patient medical records in compliance with healthcare regulations and office policies. You will ensure the accuracy ...

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All JobsRecords Associate Jobs

Records Associate information

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How much do records associate jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for records associate in the United States is $20.25, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $21.15 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.
What cities are hiring for Records Associate jobs? Cities with the most Records Associate job openings:
What are the most commonly searched types of Records jobs? The most popular types of Records jobs are:
What states have the most Records Associate jobs? States with the most job openings for Records Associate jobs include:
Records Associate jobs near you
Infographic showing various Records Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,119 per year, or $20.2 per hour.

Medical Records Associate

Steno

Remote

$26 - $29/hr

Full-time

Medical, Dental, Vision

Posted 17 days ago

Job description

Medical Records Associate | Remote, Competitive Compensation +Premium Medical, Dental & Vision Coverage
Why You Should Choose Steno
At Steno, we're growing fast and transforming the litigation technology industry with best-in-class court reporting, modern solutions that add value for lawyers, and an exceptional client experience. We partner with law firms to simplify complex workflows, deliver reliable outcomes and case insights, and to revolutionize a traditionally outdated space while we expand across the country.
  • Wins together - Stock options included. When Steno grows, you grow.
  • Invests in your benefits - Premium Medical, Dental, & Vision Coverage, with 100% of premiums covered for some plans - well above industry benchmarks.
  • Operates with integrity - We value accuracy and caring for our clients.
  • Constantly innovates with technology at our core - We are a modern organization solving real problems in an industry that needs a revolutionary approach.
  • Provides meaningful coaching and support - a team of Records Retrieval leaders and professionals who will unlock your greatest potential
  • Emphasizes values - be highly reliable, constantly innovate, and operate with a hospitality mindset
  • Competitive Base Salary - Enjoy competitive pay of $26-$29 per hour, with real growth potential as you make your mark and build something meaningful

Why Records Retrieval at Steno Is Different
  • Own the records retrieval process - identify providers, obtain complete medical records, and ensure every file is ready for the next stage
  • Stay organized and own your workload - manage a high volume of cases while keeping every record accurate, complete, and on schedule
  • Have an eye for detail - identify gaps in treatment, verify timelines, and prepare litigation-ready files
  • Adapt and solve problems - overcome obstacles, prioritize urgent requests, and keep cases moving forward
  • Be tech-savvy - confidently use ChartSwap, DataVant, Google Workspace, Slack, Zendesk, and similar platforms to manage workflow efficiently
  • Communicate clearly - work closely with healthcare providers and internal teams to keep everyone informed
  • Thrive in a fast-paced environment - juggle multiple priorities, meet deadlines, and maintain HIPAA-compliant records with precision

You'll crush this role if you have 3+ years of experience in medical records, personal injury, or legal support and genuinely love getting the details right. You're organized, a clear communicator, and thrive in a fast-paced environment where accuracy and follow-through matter. Familiarity with HIPAA, medical terminology, or litigation procedures is a big plus - and above all, you take pride in keeping complex workflows running smoothly. For this role, you will cover Monday - Friday Pacific Standard Time business hours.
Application Information
  • Steno is an equal opportunity employer; we do not discriminate on the basis of characteristics protected by law. Employment decisions are based on qualifications, merit, and business needs.
  • Applicants needing special assistance or accommodations for interviews or website access should contact us at accommodations@steno.com.
  • Information provided to Steno, such as professional credentials and skills, educational and work history, the results of technical skills assessments or working exercises, and other information included in an application, is collected, analyzed, and stored in our system.
  • Steno personnel will always have a steno.com email or contact you via Rippling Recruiting. Background checks are only conducted after an offer is extended. If you haven't received an expected communication, check your spam.
  • Steno uses AI-assisted tools for this role to identify and prioritize candidates whose experience aligns with the role. All hiring decisions are made by our People team.

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