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Records Associate Jobs in Illinois (NOW HIRING)

Ohioliving

Medical Records Associate

Ohio, IL · On-site

The Medical Records Associate ensures that a complete medical records program is maintained in accordance with company standards, federal, state, and local standards, guidelines, and regulations.

AbbVie

Archive Records Analyst

North Chicago, IL

The Archive Records Analyst provides leadership for high-priority, complex initiatives supporting ... Associate, Bachelor's degree or equivalent with 5 years minimum related experience OR High School ...

Elk Grove,

Police Records Technician

Elk Grove Village, IL · On-site

$56K - $80K/yr

The Police Records Technician ensures that prompt and accurate office assistance is provided to the ... Completion of 30 credit hours of college coursework, with an Associate's Degree preferred, as well ...

Elk Grove

Police Records Technician

Elk Grove Village, IL

$56K - $80K/yr

The Police Records Technician ensures that prompt and accurate office assistance is provided to the ... Completion of 30 credit hours of college coursework, with an Associate's Degree preferred, as well ...

Elk Grove

Police Records Technician

Elk Grove Village, IL · On-site

$56K - $80K/yr

The Police Records Technician ensures that prompt and accurate office assistance is provided to the ... Completion of 30 credit hours of college coursework, with an Associate's Degree preferred, as well ...

AbbVie

Archive Records Analyst

North Chicago, IL · On-site

$84K/yr

The Archive Records Analyst provides leadership for high-priority, complex initiatives supporting ... Associate, Bachelor's degree or equivalent with 5 years minimum related experience OR High School ...

AbbVie

Archive Records Analyst

North Chicago, IL · On-site

The Archive Records Analyst provides leadership for high-priority, complex initiatives supporting ... Associate, Bachelor's degree or equivalent with 5 years minimum related experience OR High School ...

Pathfinders, Inc.

Be Seen First

Medical Records Supervisor

Maywood, IL · On-site

$54K - $58K/yr

We are seeking a highly organized and dedicated Medical Records Supervisor to oversee daily ... Associate's or Bachelor's degree in Health Information Management, Business Administration, or a ...

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All JobsRecords Associate JobsRecords Associate Jobs in Illinois

Records Associate information

See Illinois salary details

$14

$19

$25

How much do records associate jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for records associate in Illinois is $19.62, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $20.48 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Illinois?

The most popular types of Records jobs in Illinois are:

What cities in Illinois are hiring for Records Associate jobs?

Cities in Illinois with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,814 per year, or $19.6 per hour.

Medical Records Associate

Ohioliving

Ohio, IL • On-site

Full-time

Posted 15 days ago

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

Our intention is to haveemployees who are passionate about making their personal mission statement come to life each day at work! Be it through providing healing, eradicating loneliness,contributing to efficiencies, streamliningprocesses, beingdependable,sparking creativity or something else,the demonstration ofHOW you do your job is just as important as WHAT you do in your job.

Alongsideour valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcareorthoseembracingthe next chapter of their lives.Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, integrity, inclusion, financial stewardship, leadership and care.

The Medical Records Associate ensures that a complete medical records program is maintained in accordance with company standards, federal, state, and local standards, guidelines, and regulations.

Essential Activities and Tasks

Administration and Reporting - 50%

  • Reviews all records on the nursing units.

  • Assists in developing procedures to ensure records are properly assembled, coded, signed, indexed, etc. before filing.

  • Provides clerical support for the nursing management team.

Operations Management - 30%

  • Assists in planning, developing, organizing, implementing, evaluating, and directing the medical records in accordance with established policies and procedures.

  • Collects, scans, and attaches resident and patient information to the electronic medical record (EMR).

  • Ensures that incomplete EMRs are returned to the Nursing Department for completion.

  • Gathers and organizes information for insurance appeals.

  • May be responsible for assigning ICD-10 diagnosis codes.

  • Keeps schedule, gathers and organizes information for insurance re-certifications as assigned May initiate, prepare, and ensure completion of all Medicare certifications and re-certifications.

  • May notify residents, patients, and families of non-coverage of all Medicare or insurance recipients.

  • Completes five-day admission audit as assigned.

  • Audits EMR for completeness and reports finding to Director of Nursing (DON), Administrator, or Unit Manager.

  • Gathers documentation needed for federal, state, and city surveys.

  • Attends all-employee and departmental meetings and in-service training as scheduled or as directed.

Quality and Compliance Management - 20%

  • Assists in establishing procedures to be followed in the collection of electronic medical records.

  • Advises DON on federal and state laws concerning medical records.

  • Ensures established policies and procedures for the electronic medical records are followed by all staff.

  • Reviews department policies and procedures, at least annually, and participates in making recommended changes.

  • Collects and audits physician signatures notifying the DON or Unit Manager when unable to obtain.

  • Maintains the confidentiality of resident and patient information.

All other duties as assigned.

Qualifications

Education

  • High school diploma or equivalent required.

  • Associate degree in health information or related field preferred.

Experience

  • Two years experience in medical records in a long-term care, hospital, or other related healthcare setting required.

  • Must have working knowledge of diagnosis codes.

Other Requirements

  • Must be able to read, write, speak, and understand the English language.

Working Conditions and Special Requirements

  • Sitting - Up to 8 hours/day

  • Standing - Up to 8 hours/day

  • Walking - Up to 6 hours/day

  • Lifting, transferring, pushing or pulling equipment/supplies - Up to 25 pounds

  • Work weekends, evenings, and holidays - As scheduled

  • Subject to residents/patients with various disease processes - Occasional

  • Risk Category for Exposure to Bloodborne Diseases - III

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