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Records Associate Jobs in Oregon, IL (NOW HIRING)

Security Alarm of Rockford LLC

Office Associate

Rockford, IL · On-site

$17 - $22.75/hr

The Office Associate will process invoices, payments, and basic accounting entries, maintain organized records, and assist with filing, data entry, and document preparation. Responsibilities also ...

Phenom People

Pharmacy Customer Service Associate

Rockford, IL · On-site

$14.50 - $20/hr

Pharmacy Customer Service Associate Basic Qualifications * Must be fluent in reading, writing, and ... records. An Equal Opportunity Employer, including disability/veterans. To see the salary range for ...

Ross Stores

Retail Associate

Rockford, IL · On-site

$13.75 - $15.75/hr

... track record of success and growth. Our focus has always been bringing our customers a constant ... The Associate makes eye contact, smiles, and greets all Customers in a courteous and friendly ...

Ross Stores

Retail Associate

Machesney Park, IL · On-site

$14.75 - $16.75/hr

... track record of success and growth. Our focus has always been bringing our customers a constant ... The Associate makes eye contact, smiles, and greets all Customers in a courteous and friendly ...

Ross Stores

Retail Associate

Dekalb, IL

$15 - $17.25/hr

... track record of success and growth. Our focus has always been bringing our customers a constant ... The Associate makes eye contact, smiles, and greets all Customers in a courteous and friendly ...

Ross Stores

Retail Associate

Machesney Park, IL · On-site

$14.75 - $16.75/hr

... track record of success and growth. Our focus has always been bringing our customers a constant ... The Associate makes eye contact, smiles, and greets all Customers in a courteous and friendly ...

Ross Stores

Retail Associate

Dekalb, IL · On-site

$15 - $17.25/hr

... track record of success and growth. Our focus has always been bringing our customers a constant ... The Associate makes eye contact, smiles, and greets all Customers in a courteous and friendly ...

Ross Stores

Retail Associate

Rockford, IL · On-site

$13.75 - $15.75/hr

... track record of success and growth. Our focus has always been bringing our customers a constant ... The Associate makes eye contact, smiles, and greets all Customers in a courteous and friendly ...

Ross Stores

Retail Associate

Rockford, IL · On-site

$15.25 - $17.50/hr

... track record of success and growth. Our focus has always been bringing our customers a constant ... The Associate makes eye contact, smiles, and greets all Customers in a courteous and friendly ...

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All JobsRecords Associate JobsRecords Associate Jobs in Oregon, IL

Records Associate information

See Oregon, IL salary details

$14

$18

$24

How much do records associate jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for records associate in Oregon, IL is $18.95, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $19.81 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What cities near Oregon, IL are hiring for Records Associate jobs?

Cities near Oregon, IL with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Oregon, IL as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $39,418 per year, or $19 per hour.

Office Associate

Rockford, IL • On-site

Security Alarm of Rockford LLC
See more jobs at Security Alarm of Rockford LLCexternal

$17 - $22.75/hr

Other

Posted 7 days ago

Job description

Company Description Security Alarm of Rockford LLC is a local provider of security and alarm solutions serving residential and commercial customers in and around Rockford, IL. The company focuses on helping clients protect their property and people through reliable products and responsive service. Team members work in a collaborative office environment that supports both field technicians and customer needs. The organization values professionalism, integrity, and attention to detail in all customer interactions. As the company grows, it offers opportunities for individuals who want to build stable, long-term careers in the security services industry.

Role Description The Office Associate is a full-time, on-site role based in Rockford, IL, supporting daily office operations and customer-facing activities. This position handles incoming phone calls, emails, and walk-in inquiries, providing courteous and accurate information to customers and scheduling service appointments. The Office Associate will process invoices, payments, and basic accounting entries, maintain organized records, and assist with filing, data entry, and document preparation. Responsibilities also include coordinating with technicians, updating job and service information in internal systems, and monitoring office supplies and equipment needs. The role requires consistent communication with team members, prompt follow-up on customer requests, and adherence to company policies and confidentiality standards.

Qualifications

  • Strong Communication and Customer Service skills, with the ability to interact professionally with customers, vendors, and team members.
  • Proficiency in Administrative Assistance and Office Administration, including scheduling, filing, data entry, and organizing office workflows.
  • Basic Accounting skills, such as handling invoices, payments, and simple reconciliations, with attention to accuracy and detail.
  • Comfort using office software (e.g., email, spreadsheets, word processing) and learning industry-specific systems or CRMs.
  • Ability to prioritize tasks, manage time effectively, and work reliably in an on-site office environment.
  • High school diploma or equivalent required; additional coursework or experience in office administration, business, or accounting is a plus.
  • Prior experience in an office, customer service, or service-industry environment (such as security, trades, or home services) is beneficial.
  • Dependable, detail-oriented, and committed to maintaining confidentiality and professional standards.
  • Must past background check by State of Illinois.

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