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Records Associate Jobs in Virginia (NOW HIRING)

Pacs

Medical Records Director

Ivy, VA · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... Associate or bachelor's degree in Health Information Management preferred * Certification as a ...

Armada

Records Management Specialist I

Arlington, VA · On-site

In lieu of the desired experience, an associate's degree and at least one (1) year of recent Records Management experience is required. Minimum Education: * High school diploma or GED required.

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Records Associate information

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$20

$26

How much do records associate jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for records associate in Virginia is $20.08, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $20.96 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Virginia?

The most popular types of Records jobs in Virginia are:

What cities in Virginia are hiring for Records Associate jobs?

Cities in Virginia with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,758 per year, or $20.1 per hour.

Records Consultant

The Rehancement Group

Winchester, VA • On-site

Full-time

Re-posted 27 days ago

Job description

The Rehancement Group, Inc. (TRG), is a professional services and consulting firm committed to our Government customers. We provide highly qualified professionals to support the mission of our clients.
TRG is seeking Records Consultants to join our team in supporting a Federal client in Winchester, VA for 1st shift only 7:00 am - 3:30 pm.
This position requires an active Top-Secret Security Clearance.

Compensation package may include sign-on bonus.

Relocation Assistance may be provided.

Duties and Responsibilities:
  • Evaluate options in the context of project objectives and contribute to the implementation of strategic objectives.
  • Support project objectives through activities such as conducting project interviews, gathering data, developing plans and recommendations in support of project objectives.
  • Demonstrate problem solving skills and knowledge of records management.
  • Apply lessons learned from observation/analysis of processes to develop efficiencies/process.
  • Support teams of analysts working on complex large scale issues requiring research, analysis, planning, documentation, and technical support.
  • Propose and/or develop methodologies for information and records management.
  • Perform routine records management and clerical functions to assist client in records inventory, records lifecycle, inventory/file services, and other records management functions.
  • Perform data entries in proprietary database. Experience using MS Word and Excel is required.
  • Retrieving files from storage to determine disposition and if appropriate, return them to storage.
  • Reviewing files for clearance level, disposition dates, FOIPA status, and any other relevant information.
  • Researching relevant databases to identify files and locations for merging of loose documents.
  • Reorganizing or repair files if needed.
  • Inventorying records and files.
  • Preparing boxes, boxing records for shipment (may require combining boxes into skids, shrink wrapping, palletizing and moving pallets with the use of a pallet jack).
  • Filing and merging loose documents.
  • Converting analog or older digital media into current formats.
  • Preparing physical files for high-speed scanning by removing staples, paperclips, binder clips.
  • Reassembly of physical files to the condition in which it was received.
  • Electronic review of individual images to validate image quality, orientation, and clarity.
  • Rescanning of individual pages using desktop scanners.
  • Other special projects as assigned by Site Manager in coordination with the federal staff.

Experience and Technical Qualifications:
  • High school degree (or equivalent) and a minimum of 3 years of work experience, or Associate's degree and 1 year of relevant work experience is required.
  • Active DOD Top-Secret Clearance Required (Must be eligible for CI Poly) is required.
  • Possess demonstrated knowledge, experience, and ability in the development of solutions, recommendations, or outcomes across multiple complex tasks and/or
  • Experience in assimilating information from various sources, analyzing existing processes, developing alternatives based on business process requirements to ensure data integrity is maintained.
  • Demonstrated proficiency in the use of information technology, telecommunications, or security systems, through exposure such as publications, research, teaching and speeches disposition, and other records.
  • Competent in general clerical principals, practices, and techniques; organizing and maintaining files and records database/recordkeeping systems, preparing routine, non- complex documents, and taking technical direction from a diverse group of federal employees.
  • Capable of performing quantitative and qualitative work that is measured in final product and/or production.
  • Capable of lifting up to 50 pounds is required.

The Rehancement Group, Inc. provides competitive salaries commensurate with education and experience with full options for advancement and a robust benefits program.
If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact Dawn Newton, HR and Talent Acquisition Manager at hrhelpline@rehancement.com.