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Records Associate Jobs in Virginia (NOW HIRING)

Armada

Records Management Specialist I

Arlington, VA · On-site

In lieu of the desired experience, an associate's degree and at least one (1) year of recent Records Management experience is required. Minimum Education: * High school diploma or GED required.

Culpeper Dental Associates

Associate Dentist

Culpeper, VA · On-site

$100K - $250K/yr

Associate Dentist Wanted! We are seeking a dedicated and skilled Associate Dentist to join our ... patient records and documentation in compliance with HIPAA • Utilize imaging technology for ...

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All JobsRecords Associate JobsRecords Associate Jobs in Virginia

Records Associate information

See Virginia salary details

$15

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$26

How much do records associate jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for records associate in Virginia is $20.08, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $20.96 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.
What are the most commonly searched types of Records jobs in Virginia? The most popular types of Records jobs in Virginia are:
What cities in Virginia are hiring for Records Associate jobs? Cities in Virginia with the most Records Associate job openings:
Records Associate jobs near you
Infographic showing various Records Associate job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,758 per year, or $20.1 per hour.

Records Management Specialist I

Armada Ltd

Arlington, VA

Full-time

Re-posted 22 days ago

Job description

Records Management Specialist I

Type: Full Time

Location: Ballston, Virgina

Overtime Exempt: No

Reports To: ARMADA HQ

Security Clearance Required: Secret

CONTINGENT UPON AWARD*

Duties & Responsibilities:

  • The Records Management Specialist I will assist with the FOIA request lifecycle, including coordinating with requesters, searching for records, working with Counsel on redactions, and preparing response letters.
  • Records Management Specialist I assist with the PA Program by processing requests, supporting the development of SORNs and PIAs, and assisting with the quarterly Privacy Spot Check.
  • Assist with the development and maintenance of a FOIA/PA desk guide, communicate procedural changes, and assist with maintaining the online FOIA reading room.
  • Assist with the ONR Records Management (RM) Program by helping ONR Codes develop RM File Plans and reviewing records for correct SSICs.
  • Assist the ONR RM with the appraisal, disposition, and transfer of official records to Federal Records Centers (FRCs) or NARA, including the preparation and packing of record boxes.
  • Records Management Specialist I assist with searching for requested records and scanning documents as needed.
  • Other duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

  • Knowledge of National Archives and Records Administration (NARA) regulations, Federal Records Center (FRC) guidelines, and the federal records life cycle.
  • Proficiency in Electronic Records Management Systems (such as HP TRIM, Content Manager, or similar DoD-compliant platforms).
  • Skilled in conducting regular file inventories, compliance checks, and data quality assurance reviews.
  • Ability to liaise effectively with military personnel, civilian leadership, federal auditors, and external contractors.
  • Ability to evaluate legacy paper systems and successfully guide teams through digital transformation and migration.

Minimum/General Experience:

  • At least two (2) years of Records Management experience.
  • In lieu of the desired experience, an associate's degree and at least one (1) year of recent Records Management experience is required.

Minimum Education:

  • High school diploma or GED required.

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.


Special Notes: Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


Must be able to successfully pass a background check, and pre-employment drug testing.  Job offers are contingent upon results of background check and drug testing.

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