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Records Associate information

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$26

How much do records associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for records associate in the United States is $20.25, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $21.15 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What cities are hiring for Records Associate jobs?

Cities with the most Records Associate job openings:

What are the most commonly searched types of Records jobs?

The most popular types of Records jobs are:

What states have the most Records Associate jobs?

States with the most job openings for Records Associate jobs include:

Records Associate jobs near you
Infographic showing various Records Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,119 per year, or $20.2 per hour.

Records Support Associate Level II (RSAII) with Security Clearance

XTREME SOLUTIONS, INC.

Washington, DC • On-site

Contractor

Re-posted 15 days ago

Job description

Records Support Associate Level II
Location: Washington, DC • AUT About Xtreme Solutions
XSI is a leading provider of information technology and professional services known for outstanding service delivery in a wide range of professional services engagements around the country. Team XSI continually meets and exceeds customer expectations. We are passionate about our work and making a difference. Our vision is to be the best professional services management company for both our customers and our employees. We need employees that share this vision. Our remarkable employees are the key to our company's incredible success. Xtreme Solutions is hiring a detail-oriented Records Support Associate II to support critical passport and consular records operations in a fast-paced federal environment. What You’ll Do
• Scan and process passport and consular records • Perform quality control on electronic documents and images • Review, reconcile, and update records in government databases • Conduct record searches using systems • Respond to requests from federal agencies and internal departments • Support records retention, retrieval, and special projects Requirements
• Active DOD secret clearance
• High School Diploma or GED • 3+ years of office experience in a high-volume environment • 2+ years using Microsoft Office (Word, Excel, Outlook, PowerPoint) • Strong data entry, organizational, and customer service skills • Ability to manage sensitive information with accuracy and professionalism Preferred
• Federal contract or Department of State experience • Records management or document imaging experience • Military or veteran background Schedule & Location
• Monday–Friday | 7:00 AM – 3:45 PM • 600 19th Street NW, Washington, DC 20006 • 100% On-Site Why Xtreme Solutions?
• Huge opportunity for career growth and advancement within federal programs • Stable long-term government contract environment • Meaningful mission supporting U.S. government operations • Professional and collaborative team culture • Competitive compensation and benefits If you’re looking for a mission-driven role with long-term career potential, we encourage you to apply today! Xtreme Solutions is proud to be an equal opportunity workplace and an affirmative action employer. All qualified applicants will receive fair consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age or veteran status.

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