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Records Associate Jobs in Pennsylvania (NOW HIRING)

BrightKey

Digital Records Technician

Plymouth Meeting, PA · On-site

$18 - $19/hr

High school diploma or equivalent required; associate degree preferred. * One to three years of experience in document scanning, records management, administrative support, or office operations ...

PACS Inc

Medical Records Director

Springs, PA · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... Associate or bachelor's degree in Health Information Management preferred * Certification as a ...

Humana

Records Retrieval Specialist

York, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

IVYPARK

Medical Records Director

Pittsburgh, PA · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... Associate or bachelor's degree in Health Information Management preferred * Certification as a ...

Humana

Records Retrieval Specialist

York, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

Humana

Records Retrieval Specialist

Harrisburg, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

Humana

Records Retrieval Specialist

York, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

PACS

Medical Records Director

Springs, PA · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... Associate or bachelor's degree in Health Information Management preferred * Certification as a ...

Humana

Records Retrieval Specialist

Carlisle, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

Humana

Records Retrieval Specialist

Carlisle, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

Humana

Records Retrieval Specialist

Harrisburg, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

Humana

Records Retrieval Specialist

Mechanicsburg, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

Humana

Records Retrieval Specialist

Carlisle, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

Humana

Records Retrieval Specialist

Mechanicsburg, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

Humana

Records Retrieval Specialist

Harrisburg, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

Humana

Records Retrieval Specialist

Lancaster, PA · Remote

$40K - $52K/yr

Become a part of our caring community The Medical Records Retrieval Specialist conducts quality ... Humana reserves the right to require associates to upgrade their internet service if necessary.

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All JobsRecords Associate JobsRecords Associate Jobs in Pennsylvania

Records Associate information

See Pennsylvania salary details

$15

$20

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How much do records associate jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for records associate in Pennsylvania is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $21.20 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Pennsylvania?

The most popular types of Records jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Records Associate jobs?

Cities in Pennsylvania with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,220 per year, or $20.3 per hour.

Records Specialist

Artech Information System LLC

Swiftwater, PA

Full-time

Re-posted 22 days ago

Job description

Company Description

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.

Job Description

The Records Manager (RM) is responsible for the oversight of Clinical Documentation activities relating to the management of the study TMFs.

The RM is a member of the Clinical Team and is responsible for the following activities for their trials:

Supervises the study TMF set-up in the eTMF/EDMS system and develops any trial-specific instructions/documentation for the Clinical Documentation Team. 

Provides support and direction to the Clinical Documentation Coordinators, Clinical Documentation Administrators and Clinical Documentation partner CROs in the processing of the TMF documents in order to ensure TMF Document Quality (document legibility, minimum content check), proper indexing /filing (both paper and electronic) and real-time management of documents submitted to the TMF. Acts as a back-up for Clinical Documentation Coordinators. 

Monitors the completeness and quality of the TMF. He/she provides metrics and TMF progress reports to the Clinical Team. 

Provides support and expertise to the Clinical Trial Team members on the TMF Management Processes and the eTMF/EDMS system. He/she is the contact within the Clinical Team for any TMF related.

Reports study TMF progress or any issue to the Clinical Team, the Regional Manager, and Records Manager in charge of the program




Qualifications

Skills:  


Very good knowledge of the clinical development process: at least 1 year experience in clinical research


Formal training in GCP methods


Very Good knowledge of the TMF regulations, ICH, etc.


Knowledge of Code of Federal Regulations (US) and regulatory agency documents


Ideally previous experience as a Records Manager or Clinical Research Associate.


Fluent English communication skills, verbal and written


Very good interpersonal skills - ability to work with individuals at different levels


Education:       


Bachelors' Degree or equivalent qualification/experience

Additional Information

For More information, Contact:

Sneha Shrivastava

973-967-3348

sneha.shrivastava(at)artechinfo.com

Artech logo

About Artech

Sourced by ZipRecruiter

Artech is a leading IT staffing and consulting company based in Morristown, NJ, US. Since its foundation in 1992, Artech has mastered in complementing human expertise with technology and business acumen to produce world-class staffing solutions. The company caters to diverse industry sectors, including financial services, healthcare, telecommunication, energy and utilities, supply chain, and retail. It provides IT consulting, project management, professional and staff augmentation, and managed staffing services. Artech's mission is to provide exceptional IT staffing services to its clients by comprehending their business needs and then crafting a customized staffing strategy. Its notable achievement includes being recognized as one of the largest IT staffing companies in the U.S, according to Staffing Industry Analysts (SIA).

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

Morristown, NJ, US

Year founded

1992

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