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Records Associate Jobs in Pittsburgh, PA (NOW HIRING)

IVYPARK

Medical Records Director

Pittsburgh, PA · On-site

General Purpose The Medical Records Director oversees the management, security, and accuracy of ... Associate or bachelor's degree in Health Information Management preferred * Certification as a ...

United Natural Foods

FSQA Partner

New Stanton, PA · On-site

Manages SQF, GDP, and food safety programs, including document review of records, associate training, and oversight of corrective actions * Directs activities in maintaining and executing effective ...

UNFI

FSQA Partner

New Stanton, PA · On-site

Manages SQF, GDP, and food safety programs, including document review of records, associate training, and oversight of corrective actions * Directs activities in maintaining and executing effective ...

AMSG Inc

Records Administrative Assistant

West Mifflin, PA · On-site

$16.75 - $22.50/hr

AMSG is seeking a Records Administrative Assistant to support the Department of Energy's Naval ... Associate degree preferred. Years of Experience: Minimum of two years' relevant experience in ...

Par Mar Oil Company

Customer Service Associate

Tarentum, PA · On-site

$13.25 - $18.25/hr

Customer Service Associate We will rely on you to make sure each guest receives prompt and reliable ... Properly record time worked * Complete daily paperwork/record-keeping Education and Experience:

parmaroil

Customer Service Associate

Elrama, PA · On-site

$13.25 - $18.50/hr

Customer Service Associate Reports to: Store Manager Purpose of Position: We will rely on you to ... Properly record time worked * Complete daily paperwork/record-keeping Education and Experience:

parmaroil

Customer Service Associate

Beaver, PA · On-site

$13 - $18/hr

Customer Service Associate Reports to: Store Manager Purpose of Position: We will rely on you to ... Properly record time worked * Complete daily paperwork/record-keeping Education and Experience:

parmaroil

Customer Service Associate

Apollo, PA · On-site

$13.50 - $18.50/hr

Customer Service Associate Reports to: Store Manager Purpose of Position: We will rely on you to ... Properly record time worked * Complete daily paperwork/record-keeping Education and Experience:

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All JobsRecords Associate JobsRecords Associate Jobs in Pittsburgh, PA

Records Associate information

See Pittsburgh, PA salary details

$14

$19

$25

How much do records associate jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for records associate in Pittsburgh, PA is $19.66, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $20.53 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Pittsburgh, PA?

The most popular types of Records jobs in Pittsburgh, PA are:

What cities near Pittsburgh, PA are hiring for Records Associate jobs?

Cities near Pittsburgh, PA with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Pittsburgh, PA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,890 per year, or $19.7 per hour.

Medical Records Director

IVYPARK

Pittsburgh, PA • On-site

Other

Posted 6 days ago

Job description

General Purpose
The Medical Records Director oversees the management, security, and accuracy of resident health records in compliance with federal, state, and facility regulations. This role ensures timely documentation, supports clinical and administrative staff, and maintains confidentiality and integrity of all medical information within the skilled nursing facility.
Essential Duties
  • Manage the creation, maintenance, and storage of resident medical records in accordance with HIPAA and regulatory guidelines
  • Ensure timely and accurate documentation of admissions, discharges, transfers, and clinical updates
  • Monitor record completion and compliance with facility policies and state/federal requirements
  • Coordinate with nursing, therapy, and administrative teams to support documentation needs
  • Handle requests for medical records from residents, families, legal representatives, and outside providers
  • Oversee electronic health record (EHR) systems and troubleshoot documentation issues
  • Train and supervise medical records staff (if applicable)
  • Prepare reports and audits for internal and external review
  • Maintain confidentiality and safeguard sensitive health information
  • Support survey readiness and respond to documentation-related inquiries from regulatory agencies
Supervisory Requirements
The Medical Records Director may supervise medical records staff, providing training, scheduling, and performance oversight to ensure compliance with HIPAA, documentation standards, and facility policies.
Qualification
Education and/or Experience
  • Associate or bachelor's degree in Health Information Management preferred
  • Certification as a Registered Health Information Technician (RHIT) or similar credential preferred
  • Minimum 2 years of experience in medical records or health information management, preferably in long-term care
  • Strong knowledge of HIPAA, Medicare/Medicaid documentation standards, and SNF regulations
  • Proficiency in EHR systems and Microsoft Office
  • Excellent organizational, communication, and problem-solving skills
  • Ability to manage multiple priorities and meet deadlines
Physical Demands
  • Frequent sitting, typing, and reviewing documents
  • Occasional walking, standing, and lifting up to 25 lbs
  • Ability to focus in a busy environment and handle confidential information with discretion

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually low to moderate.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

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