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Records Assistant Jobs in Oregon (NOW HIRING)

MTC

Clerk, Records

Astoria, OR

$22.31/hr

Maintain files on department records, cards, forms and correspondence sent, received and /or requiring further actions. * Assist in auditing active student files. Education and Experience ...

Management & Training Corp.

Clerk, Records

Astoria, OR · On-site

$22.31/hr

Maintain files on department records, cards, forms and correspondence sent, received and/or requiring further actions. * Assist in auditing active student files. Education and Experience Requirements:

Sapphire at Rose City

Medical Records

Portland, OR · On-site

$24 - $35/hr

Stay up-to-date with regulatory changes, and assist with preparing records for surveys, inspections, or audits * Assist other staff with understanding the medical records process and train new team ...

Sapphire at Rose City

Medical Records

Portland, OR · On-site

Stay up-to-date with regulatory changes, and assist with preparing records for surveys, inspections, or audits. * Assist other staff with understanding the medical records process and train new team ...

GovernmentJobs.com

Police Records Clerk

Roseburg, OR · On-site

$39.40K - $53.80K/yr

This position performs intermediate level law enforcement clerical support services to assist the ... Perform filing and record-keeping duties where several systems are utilized; conduct file and ...

Douglas County, OR

Police Records Clerk

Roseburg, OR

$21.85 - $27.99/hr

This position performs intermediate level law enforcement clerical support services to assist the ... Perform filing and record-keeping duties where several systems are utilized; conduct file and ...

Douglas County (OR)

Police Records Clerk

Roseburg, OR · On-site

$21.85 - $27.99/hr

This position performs intermediate level law enforcement clerical support services to assist the ... Perform filing and record-keeping duties where several systems are utilized; conduct file and ...

Douglas County

Police Records Clerk

Roseburg, OR

$21.85 - $27.99/hr

Police Records Clerk Print ( Apply  Police Records Clerk Salary $21.85 - $27.99 Hourly Location ... This position performs intermediate level law enforcement clerical support services to assist the ...

Douglas County, OR

Police Records Clerk

Roseburg, OR · On-site

$21.85 - $27.99/hr

This position performs intermediate level law enforcement clerical support services to assist the ... Perform filing and record-keeping duties where several systems are utilized; conduct file and ...

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Records Assistant information

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$8

$19

$32

How much do records assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for records assistant in Oregon is $19.63, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $21.35 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges Records Assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What are Records Assistants?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Oregon? The most popular types of Records jobs in Oregon are:
What are popular job titles related to Records Assistant jobs in Oregon? For Records Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Records Assistant jobs in Oregon look for? The top searched job categories for Records Assistant jobs in Oregon are:
What cities in Oregon are hiring for Records Assistant jobs? Cities in Oregon with the most Records Assistant job openings:
Records Assistant jobs near you
Health and Records Assistant

Health and Records Assistant

Lincoln County School District

Newport, OR

$19.51/hr

Other

Medical, Dental, Vision

Posted 23 days ago

Job description

Lincoln County School District is accepting on-line applications for a Health and Records Assistant at Taft 7-12.  

PURPOSE: The primary purpose of this position is to administer first-aid and assist in the delivery of health services to students, including the maintenance of complete and accurate records in students' files reflecting screening results from the district's health screening program; greet students and the public in a school setting; assist building staff as needed; and perform general office duties and maintain files in an orderly manner.

Job duties may include, but are not limited to: 

  • Communicates with parents, students, staff and community members in person, through correspondence, using telephone and intercom system.
  • Performs general office duties such as filing, copying, typing correspondence, 10-key, taking and delivering messages.
  • Maintains student files; collects, inputs and records daily attendance.
  • Contacts parents if student is absent.
  • Assists in notifying parents of screening results, health concerns and immunization requirements as directed.
  • Maintains current knowledge and assures district compliance with immunization requirements.
  • Administers medication as directed by district nurse, including Epinephrine, Glucagon, and insulin injections as directed.
  • Maintains records of all medication received and given to students with appropriate parental authorization.
  • Assists students with disabilities; includes assisting medically fragile students with blood glucose monitoring, feeding tubes, nebulizers, rectal valium, diapering, etc.
  • Performs first-aid to injured students; complies with all blood borne pathogens/OSHA procedures for cleanup of body fluid spills.
  • Routinely provides screening of students for communicable diseases and informs parents of communicable diseases detected as directed by building administrator.
  • Notifies building administrator and/or district nurse of all students with signs of communicable diseases.
  • Reports students with communicable diseases to Health Department as directed by building administrator.
  • Assists with district health screening program.
  • Confers with parents, health professionals, district nurse and students to arrange health and dental care from local businesses at no cost.
  • Maintains a daily log of health room visits; documents treatment and procedure of care provided for each visit.
  • Orders supplies and maintains inventory for the health room.
  • Assists with scheduling required trainings for building staff and maintaining training records.
  • Responds calmly to emergencies and initiates 911 emergency calls when appropriate.

Excellent Benefits: Employer paid PERS, Medical, Dental, Vision insurance
Salary: $19.51/hour - $21.53/hour
This is an 8.0 hour per day, 10-month position

Qualified applicants will be asked for an interview and must provide a resume and at least 2 letters of recommendation. Upon selection, employees will be required to complete and fingerprint and background check.  

Closing Date: All classified positions are posted for 5 business days, but may be extended if not filled within the 5 day period.



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