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Records Assistant Jobs in Oregon (NOW HIRING)

Jobs for Humanity

Records Assistant

Portland, OR · Remote

$17 - $22.25/hr

We are seeking a reliable and organized Remote Records Assistant to help maintain and manage digital records from a home-based workspace. In this role, you will organize files, update records, and ...

Kjerulf Goto Wealth Management

Be Seen First

Administrative Assistant

Monmouth, OR · On-site

$45K/yr

Maintain accurate and confidential client files and records * Assist with data entry and processing of account-related paperwork * Answer phones and greet clients in a professional manner * Support ...

New

Kjerulf Goto Wealth Management

Be Seen First

Administrative Assistant

Monmouth, OR · On-site

$45K/yr

Maintain accurate and confidential client files and records * Assist with data entry and processing of account-related paperwork * Answer phones and greet clients in a professional manner * Support ...

New

Best Upon Request Corporate, Inc.

$24 - $27/hr

Maintain payroll records and reports. 2. Benefits and HR Administration * Support benefits enrollment and team member communications. * Assist with leave administration documentation and tracking.

PacificSource

PACE Medical Assistant

Springfield, OR · On-site

$18.25 - $23.50/hr

Collect and record clinical data into electronic health records; assist providers with data entry functions, such as updating health maintenance records. * Prepare and administer medications as ...

PacificSource

PACE Medical Assistant

Springfield, OR

$18.25 - $23.50/hr

Collect and record clinical data into electronic health records; assist providers with data entry functions, such as updating health maintenance records. * Prepare and administer medications as ...

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Records Assistant information

See Oregon salary details

$8

$19

$32

How much do records assistant jobs pay per hour?

As of Aug 29, 2026, the average hourly pay for records assistant in Oregon is $19.63, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $21.35 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Oregon?

The most popular types of Records jobs in Oregon are:

What are popular job titles related to Records Assistant jobs in Oregon?

For Records Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Oregon look for?

The top searched job categories for Records Assistant jobs in Oregon are:

What cities in Oregon are hiring for Records Assistant jobs?

Cities in Oregon with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $40,837 per year, or $19.6 per hour.

Records Assistant

Jobs for Humanity

Portland, OR • Remote

$17 - $22.25/hr

Full-time

Posted 5 days ago

Job description

Job Description

We are seeking a reliable and organized Remote Records Assistant to help maintain and manage digital records from a home-based workspace. In this role, you will organize files, update records, and ensure information is accurate and easy to retrieve. This position is ideal for someone who is detail-oriented and comfortable working independently.


Responsibilities

  • Organize and maintain electronic records and files.
  • Enter, update, and verify information in company databases.
  • Scan, upload, and file digital documents.
  • Review records for accuracy and completeness.
  • Retrieve and share documents as requested by team members.
  • Maintain the confidentiality of sensitive information.
  • Complete assigned tasks within established deadlines.

Requirements

  • High school diploma or equivalent.
  • Basic computer skills, including Microsoft Office and Google Workspace.
  • Strong attention to detail and organizational skills.
  • Good written and verbal communication skills.
  • Ability to work independently and manage time effectively.
  • Reliable internet connection and a personal computer.
  • Previous administrative or records management experience is a plus but not required.

Benefits

  • 100% remote work with flexible scheduling.
  • Competitive hourly pay.
  • Paid training and onboarding.
Additional Information

All your information will be kept confidential according to EEO guidelines.

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