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Records Assistant Jobs in Portland, OR (NOW HIRING)

MRINetwork Jobs

Medical Support Assistant

Vancouver, WA · On-site

$42K - $54K/yr

Document patient information accurately in electronic medical records * Assist patients, providers, and staff with scheduling and administrative support Q ualifications: * Required to send ...

MRINetwork Jobs

Medical Support Assistant

Vancouver, WA · On-site

$42K - $54K/yr

Document patient information accurately in electronic medical records * Assist patients, providers, and staff with scheduling and administrative support Q ualifications: * Required to send ...

MRINetwork Jobs

Medical Support Assistant

Vancouver, WA · On-site

$42K - $54K/yr

Document patient information accurately in electronic medical records * Assist patients, providers, and staff with scheduling and administrative support Q ualifications: * Required to send ...

MRINetwork Jobs

Medical Support Assistant

Vancouver, WA · On-site

$42K - $54K/yr

Document patient information accurately in electronic medical records * Assist patients, providers, and staff with scheduling and administrative support Q ualifications: * Required to send ...

Wellpath

Medical Records Clerk

Vancouver, WA

$17 - $21/hr

Schedule inmates for medical appointments as requested and assist the Medical Records Supervisor in preparing periodic statistical reports and other management information system requirements.

Wellpath

Medical Records Clerk

Vancouver, WA · On-site

$16.75 - $20.75/hr

Schedule inmates for medical appointments as requested and assist the Medical Records Supervisor in preparing periodic statistical reports and other management information system requirements.

Wellpath

Medical Records Clerk

Vancouver, WA · On-site

$22.23 - $24.70/hr

Schedule inmates for medical appointments as requested and assist the Medical Records Supervisor in preparing periodic statistical reports and other management information system requirements.

AMS

Administrative Assistant - Vancouver

Vancouver, WA

$20 - $24/hr

Maintain accurate digital files, databases, and records * Assist with collecting vendor bids and creating work orders * Coordinate meeting logistics and attend virtual or in-person board meetings as ...

New

Wellpath

Medical Records Clerk (PRN)

Vancouver, WA · On-site

$22.23 - $24.70/hr

Schedule inmates for medical appointments as requested and assist the Medical Records Supervisor in preparing periodic statistical reports and other management information system requirements.

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All JobsRecords JobsRecords Assistant JobsRecords Assistant Jobs in Portland, OR

Records Assistant information

See Portland, OR salary details

$8

$19

$32

How much do records assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for records assistant in Portland, OR is $19.69, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $21.39 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Portland, OR?

The most popular types of Records jobs in Portland, OR are:

What are popular job titles related to Records Assistant jobs in Portland, OR?

For Records Assistant jobs in Portland, OR, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Portland, OR look for?

The top searched job categories for Records Assistant jobs in Portland, OR are:

What cities near Portland, OR are hiring for Records Assistant jobs?

Cities near Portland, OR with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Portland, OR as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $40,961 per year, or $19.7 per hour.

Medical Records Assistant

The Peaks, A Senior Living Community

Portland, OR • On-site

Other

Posted 2 days ago

New

Job description

Medical Records Assistant
Summary of Position
The Medical Records Assistant plays an integral role in the success of our team, our community and creating a place our residents are proud to call home. The primary purpose of this position is to maintain resident health information systems in accordance with current federal and state guidelines and established policies and procedures.
Essential Job Functions

  • Organizes, plans, and manages the medical records department in accordance with established policies and procedures.
  • Ensures resident health information is protected and not disclosed unless by permission or with established policies and procedures.
  • Retrieves resident records (manually/electronically). Provides as necessary per facility policies.
  • File information such as nursing notes, assessments, progress notes, lab reports, x-ray results , either manually or electronically into resident charts.
  • Collects, assembles, checks, and files resident data.
  • Ensures incomplete records/charts are returned to appropriate department or personnel for corrections.
  • Ensure resident records are properly completed, assembled, coded, etc., before filing.
  • Extracts information from records for insurance companies, Medicare, Medicaid, VA, etc., in accordance with established policies and procedures and privacy rules.
  • Picks up and delivers medical records to designated areas, as necessary.
  • Answers telephone calls to inquiries about medical records. Prepares written correspondence, as necessary.
  • Files active and inactive records as per established policies.
  • Maintains logs of specific items per established policies and procedures.
  • Maintains requests for medical records forms and completes, as necessary.
  • Report noncompliance with policies, procedures, regulations, or breaches of confidentiality to appropriate personnel.
  • Reports any retaliation or discrimination to HR or compliance officer.
  • Reports any allegations of abuse, neglect, misappropriation of property, exploitation, or mistreatment of residents to supervisor and/or administrator. Cooperate with all investigations.
  • Reports any occupational exposures to blood, body fluids, infectious materials, and/or hazardous chemicals in accordance with facility policy.
  • Reports work-related injuries and illnesses immediately to supervisor.
  • Follows established infection control policies and procedures.
  • As a condition of employment, completes all assigned training and skills competency.
  • Assist with any training of other staff members.
  • Perform other job-related duties as assigned.
Knowledge and Critical Skills
  • Be able to make independent decisions and follow instructions.
  • Deal tactfully with personnel, prospects, residents, family members, visitors, government agencies/personnel, and the public.
  • Capable of working with ill, disabled, elderly, and emotionally upset people within the facility.
  • Communicate effectively in a manner that is sufficient for effective communication with supervisors, team members, prospects, residents, and families.
  • Knowledge/proficiency of Microsoft Office Suite.
Education and Experience
  • Must meet all applicable state and federal requirements for this position.
  • High school diploma or equivalent.
  • Minimum of 2 years Long Term Care experience preferred.
  • Working knowledge of medical terminology, anatomy and physiology, coding, and other aspects of health information preferred, but not required.
Supervisory Responsibility
This position does not have any direct reports or supervisory requirements.
Working Conditions and Physical Demands
Tasks assigned to this position may involve potential and/or direct exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals.
Physical Requirements - The Physical activities of this position involve:
  • Must be able to lift fifty pounds at times.
  • Alternating between standing and sitting
Cognitive Requirements - The Cognitive activities with or without prosthetics of this position are:
  • Execute tasks independently.
  • Ability to express yourself clearly and effectively.
  • General computer literacy
Environmental Requirements - An individual in this position may be exposed to:
  • Ambient room temperatures and lighting
Other Requirements -
  • n/a

Platinum Service®
Platinum Service® is characterized by a high level of responsiveness delivered in a competent, timely and caring way. Employees commit to providing courteous, responsive, and quality service to our residents by following the principles of our Platinum Service® program.
Conclusion
All employees are expected to follow all policies and procedures. These policies and procedures can be found in the employee handbook, department policy, and procedure manuals and with your supervisor. This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.
Acknowledgement
I understand this job description and its requirements, and that I am expected to complete all job-related duties as assigned. I understand the essential functions may be altered from time to time.
By signing below, I acknowledge I can perform the essential functions of this job with or without reasonable accommodation. If I require reasonable accommodation, I will inform the recruiter/hiring manager, my manager, or Human Resources and agree to participate in the interactive process to discuss accommodations.
West Hills Health & Rehabilitation, a 113-bed skilled nursing community, has served the Portland community since 1970. Here, team members serve a range of lifestyles and care levels, including skilled nursing rehabilitation, long-term care, and respite care. We take pride in delivering Platinum Service®, our commitment to put residents and their families at the heart of everything we do. Join our team and come see why our team members consistently place West Hills Health & Rehabilitation above other communities as a great place to work.
Enjoy the total rewards of competitive pay plus benefits centered on you while performing meaningful work.

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