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Records Associate Jobs in Portland, OR (NOW HIRING)

Sapphire at Rose City

Medical Records

Portland, OR · On-site

$24 - $35/hr

Associate's degree in Health Information Technology or a related field preferred * Prior experience in medical records or health information management, preferably in a skilled nursing facility or ...

Sapphire at Rose City

Medical Records

Portland, OR · On-site

Associate's degree in Health Information Technology or a related field preferred. * Prior experience in medical records or health information management, preferably in a skilled nursing facility or ...

Linde Gas & Equipment

Warehouse Associate

Vancouver, WA

$20.24 - $29.69/hr

Warehouse Associate Linde Gas & Equipment Inc Shipping Clerk - Warehouse Associate Vancouver, WA ... The Shipping Clerk ensures that all items are packed, labeled, and recorded appropriately in ...

Linde Plc

Warehouse Associate

Vancouver, WA

$20.24 - $29.69/hr

Warehouse Associate Linde Gas & Equipment Inc Shipping Clerk - Warehouse Associate Vancouver, WA ... The Shipping Clerk ensures that all items are packed, labeled, and recorded appropriately in ...

Bimbo Bakeries USA

Shipping Associate

Portland, OR

$21.40/hr

Must have a valid driver's license with a safe driving record. * Must be able to acquire and ... by an associate to successfully perform the essential functions of each job. Reasonable ...

Bimbo Bakeries USA

Shipping Associate

Portland, OR · On-site

$21.40/hr

Count and check products for accuracy and quality, maintain accurate records, report overages and ... by an associate to successfully perform the essential functions of each job. Reasonable ...

Bimbo Bakeries USA

Shipping Associate

Portland, OR

$21.40/hr

Count and check products for accuracy and quality, maintain accurate records, report overages and ... by an associate to successfully perform the essential functions of each job. Reasonable ...

Grupo Bimbo

Shipping Associate

Portland, OR · On-site

$21.40/hr

Count and check products for accuracy and quality, maintain accurate records, report overages and ... by an associate to successfully perform the essential functions of each job. Reasonable ...

Home Depot

DC General Office Associate

Portland, OR · On-site

They also prepare appropriate documentation for domestic or international shipments and maintain records accordingly. The General Office Associate must have the ability to use computer systems and ...

Home Depot

DC General Office Associate

Portland, OR · On-site

They also prepare appropriate documentation for domestic or international shipments and maintain records accordingly. The General Office Associate must have the ability to use computer systems and ...

Carmax

Reconditioning Associate

Newberg, OR

Log and track vehicle deliveries and inventory to maintain accurate records * Move and stage ... As an associate, you are part of an innovative movement to empower the modern customer and drive ...

CarMax, Inc.

Reconditioning Associate

Beaverton, OR · On-site

Log and track vehicle deliveries and inventory to maintain accurate records * Move and stage ... As an associate, you are part of an innovative movement to empower the modern customer and drive ...

Carmax

Reconditioning Associate

Tualatin, OR

Log and track vehicle deliveries and inventory to maintain accurate records * Move and stage ... As an associate, you are part of an innovative movement to empower the modern customer and drive ...

Carmax

Reconditioning Associate

Lake Oswego, OR

Log and track vehicle deliveries and inventory to maintain accurate records * Move and stage ... As an associate, you are part of an innovative movement to empower the modern customer and drive ...

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Records Associate information

See Portland, OR salary details

$16

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How much do records associate jobs pay per hour?

As of May 28, 2026, the average hourly pay for records associate in Portland, OR is $21.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.37 and $22.45 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by Records Associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What are Records Associates?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Portland, OR? The most popular types of Records jobs in Portland, OR are:
Records Associate jobs near you
Infographic showing various Records Associate job openings in Portland, OR as of May 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,668 per year, or $21.5 per hour.

Medical Records

Sapphire at Rose City

Portland, OR • On-site

$24 - $35/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

EPC1
Full-time
JOB SUMMARY:
The Medical Records Specialist is responsible for maintaining accurate and secure health records for residents in our Nursing Home Facility . This position plays a critical role in ensuring all documentation is current, complete, and compliant with healthcare regulations. The ideal candidate will have a strong attention to detail, excellent organizational skills, and familiarity with healthcare documentation processes.
RESPONSIBILITIES:
  • Copy 24 hour report to all departments
  • Maintain resident medical records, ensuring they are up-to-date, complete, and accessible to authorized personnel
  • Run MDS due and completed reports
  • Organize, file, and retrieve resident health records as needed, including admission forms, treatment notes, lab results, and discharge summaries
  • Accurately enter health data and updates into the Electronic Health Record (EHR) system and ensure any paper records are properly digitized
  • Adhere to HIPAA and other regulatory standards, safeguarding resident privacy and ensuring records are accessed only by authorized individuals
  • Regularly audit records to ensure accuracy and compliance with state and federal regulations; identify and resolve any discrepancies
  • Coordinate with nursing staff, physicians, and other healthcare professionals to obtain missing information or clarify documentation
  • Process and fulfill requests for medical records, ensuring proper authorization and timely response
  • Stay up-to-date with regulatory changes, and assist with preparing records for surveys, inspections, or audits
  • Assist other staff with understanding the medical records process and train new team members on documentation policies
  • Other duties as assigned

REQUIREMENTS:
  • High school diploma or equivalent required; Associate's degree in Health Information Technology or a related field preferred
  • Prior experience in medical records or health information management, preferably in a skilled nursing facility or long-term care setting
  • RHIT (Registered Health Information Technician) or similar certification is a plus
  • Proficiency in medical terminology, strong computer skills (especially in EHR software), and a high degree of accuracy and organization
  • Familiarity with HIPAA regulations and best practices for medical record-keeping in healthcare

EMPLOYEE BENEFITS:
Benefits of being a Sapphire Health Services employee include, but is not limited to:
  • PTO
  • 401(K)
  • Medical/Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Birthday/Holiday Pay
  • Wellness Fund
  • Uniform Fund
  • Longevity Bonuses
  • Quarterly Vacation Drawing
  • Tuition Reimbursement

HOW TO APPLY:
At Sapphire Health Services we are dedicated to creating a supportive and enriching environment for both our residents and our team members. If you are a passionate healthcare professional looking to make a difference in the lives of residents, we encourage you to apply!
Address: 11325 NE Weidler St., Portland, OR 97220
- OUR MISSION: TO PROMOTE THE HIGHEST QUALITY OF LIFE FOR OUR RESIDENTS, STAFF AND COMMUNITIES. WE STRIVE TO TREAT THEM ALL WIT THE GREATEST CONSIDERATION AND RESPECT -

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